Supply of Service Car for the Representation of the European Commission in Romania

Who can apply:Suppliers of motor vehicles able to meet the technical, delivery and administrative requirements set by the contracting authority (European Commission, DG COMM - Communication). Electronic submissions require an EU Login account.

Title:Supply of Service Car for the Representation of the European Commission in Romania. Reference / Procedure identifier: EC-COMM/BUH/2026/LVP/0477-EXA. Contracting authority: European Commission, DG COMM - Communication. Main procurement classification (CPV): 34100000 Motor vehicles (additional CPV codes present: 34115000, 34115200). Nature of the contract: supplies. Contract maximum duration: 12 months. Procedure type: planned negotiated procedure for middle/low value contract (publication is an announcement of intent to launch a negotiated low or middle value procedure). This publication is not the call for tenders itself but a pre-publication (ExA) announcing an upcoming negotiated procedure.

Key dates:Start date for expression of interest: 12/08/2026 (Europe/Brussels). Deadline for expression of interest (EXA registration deadline): 14/09/2026 23:59 (Europe/Bucharest). Indicative date for launch of the negotiated procedure: 15/09/2026 (Europe/Bucharest). Planned date field lists 2026-09-15+03:00 Europe/Bucharest as the planned date. The publication (EXA) was published on 03/10/2024 in the portal record but the EXA registration and planned dates for the upcoming procedure are in August–September 2026.

Planned procedure and expected documents:This is an EXA (announcement of intent). The contracting authority intends to launch a negotiated procedure for a low or middle value contract. The actual call for tenders, technical specification, award criteria, contract notice and tender documents will be published later when the negotiated procedure is launched. Interested suppliers should register interest by the EXA registration deadline to receive subsequent publications and access the full procurement dossier when the procedure is opened.

Eligible Applicant Types:Suppliers of motor vehicles (commercial vehicle suppliers, dealers, authorised vehicle manufacturers and resellers) able to conclude a supplies contract with the European Commission. Practically this includes SMEs and large enterprises operating in the motor vehicle supply sector, authorised dealers, vehicle importers and registered companies that can perform cross-border supply and delivery in conformity with EU and Romanian public procurement rules. Public bodies, individuals and pure research organisations are not the intended contractors unless they act as legal trading entities capable of supplying the vehicle. The EXA does not list a detailed eligibility list of legal entity types; standard EU procurement eligibility and capacity rules will apply once the call is published.

Funding Type:Procurement / supply contract. This is a public tendering process; the financial mechanism is a contract for supplies (payment for delivered goods) rather than a grant, loan or equity instrument.

Consortium Requirement:Single supplier contract expected. The procurement is for the supply of a service car (single procurement project lot PAR-0001). There is no indication that a consortium is required. Standard procurement arrangements may allow subcontracting but the prime contractor (single contracting party) will be concluded with the Commission.

Beneficiary Scope (Geographic Eligibility):Primary location and delivery: Romania (Representation of the European Commission in Romania). The contracting authority is the European Commission (DG COMM) based in the EU; eligible economic operators from EU Member States and potentially other countries permitted by EU procurement rules can participate as bidders. The EXA record does not explicitly list third-country exclusions; bidders should consult the full tender dossier at launch for precise nationality/establishment rules.

Target Sector:Transport and motor vehicles sector. CPV codes indicate motor vehicles and related supply: 34100000 (motor vehicles), 34115000 and 34115200 (further motor vehicle classifications). In procurement terms, this is a supplies procurement for an operational vehicle.

Mentioned Countries:Romania is explicitly mentioned as the place of delivery/use (Representation of the European Commission in Romania). The contracting authority is the European Commission (an EU institution). The portal timezones referenced include Europe/Brussels and Europe/Bucharest. No other specific countries are named in the EXA content.

Project Stage / Expected maturity:Procurement and delivery stage: the project expects a ready-for-supply, commercial vehicle meeting the technical specifications that will be published with the tender. This is a supply/delivery and potentially minor adaptation contract (commercial procurement/delivery, commissioning and acceptance). TRL/innovation maturity is not applicable; maturity required is commercially available product (commercialization/supply stage).

Funding Amount (Estimated total value):The EXA publication indicates this is a low or middle value negotiated procedure but the Estimated total value is not specified in the scraped content. The record explicitly states planned negotiated procedure for middle/low value contract. Therefore the contract value is expected to fall within thresholds applicable to low or middle value procurement under EU internal rules; exact estimated value will be provided in the actual contract notice and tender documents when published.

Application Type:Open planned negotiated procedure following an expression of interest phase. Interested economic operators must submit an expression of interest electronically through the Funding & Tenders Portal using EU Login by the EXA registration deadline. The full tender will be published as a negotiated procedure for low/middle value and will require formal electronic submission of tenders via the portal when opened.

Nature of Support:Monetary contract payment upon award for the supply of goods (payment for delivered service car and potentially associated delivery/acceptance services). This is a financial transaction under procurement (contract for supplies), not a grant or non-monetary support programme.

Application Stages:Applicants should expect at least two stages: 1) Expression of interest / EXA registration (12/08/2026 start; deadline 14/09/2026) and 2) the negotiated procedure tendering phase (indicative launch 15/09/2026) where the contracting authority issues the tender dossier and bidders submit formal tenders. Additional internal evaluation and award stages will follow (evaluation, negotiation if applicable, contract award, signature and execution). Therefore the minimal count of discrete applicant-facing stages is 2; overall process includes further administrative stages post-submission.

Success Rates:Not specified. Success rates are not published in the EXA. For negotiated procedures of low or middle value the number of winners is typically one per lot; competition may be limited by the negotiated approach but actual competitiveness depends on the number of expressions of interest and tender submissions. No statistical success rate is available from the EXA.

Co-funding Requirement:No co-funding required. This is a straight public procurement contract: bidders submit prices for supply; the contracting authority pays the awarded contractor under the contract terms. There is no requirement for the bidder to provide funding toward the contract value as part of the process.

Templates and application form structure:The EXA record does not include the tender dossier or specific application templates. Basic submission requirements from this record: bidders must create an EU Login account and submit an expression of interest electronically via the Funding & Tenders Portal. When the negotiated procedure is launched the portal will host the tender documents, likely including: tender notice/contract notice, technical specifications, administrative specifications, draft contract, selection and exclusion criteria forms, tender submission form (eTendering forms via the portal), price schedule, and instructions for submission. Bidders should expect to complete standard eSubmission templates on the portal (financial offer / technical offer sections) and provide supporting company documentation (legal status, VAT/registration, proof of technical/financial capacity, certificates, declarations on exclusion and absence of conflict of interest). Exact templates and fields will be in the tender dossier upon publication; interested parties should register their interest to receive access.

Procurement project lot identifier PAR-0001. Name and description repeated:Supply of Service Car for the Representation of the European Commission in Romania. CPV codes indicate motor vehicle supply. The procurement is SME-suitable indicator: false (the record flags smeSuitableIndicator as false). Planned contract duration: 12 months. Awarding, appeal and post-award terms will follow standard Commission contracting rules; appeal receiver party ID is ORG-0002 as listed in the EXA data structure.

Additional notes and context:References that include 'ExA' in the reference are not the actual calls for tenders but announcements of the contracting authority’s intention to launch a low or middle value negotiated procedure. Interested suppliers must register their interest and follow the portal for the publication of the actual tender documents and the full procurement dossier. The portal provides Q&A capability and the tender will include selection/exclusion criteria and award criteria when published. Portal URL for the opportunity is available in the EXA record Tender details 1.

Summary:What this opportunity is about and how to explain it