Provision of modification, transportation and installation services for container units

The European Union Agency for Asylum (EUAA) published an ex-ante publicity for a planned negotiated procurement (call ID EUAA/MLA/2026/MVP/0024-EXA) to award a single framework contract for modification, transportation and installation services for 16 container units to be deployed in Greece and Cyprus. The contract is indicative at an estimated total value of €130,000 with a maximum duration of 12 months. The scope includes completing and converting units (eight units reported at 100 percent complete and eight at approximately 60 percent complete) and transporting and installing finished units on site. Participation is by invitation only following expression of interest via the EU Funding & Tenders Portal, with the EXA registration deadline 12 August 2026 and the procedure non-binding.

What it funds

Scope summary

Services to modify, transport and install 16 prefabricated container units currently located in Greece, to be deployed to Cyprus and Greece. Modifications: from eight 60% complete units, complete 4 as accommodation and 4 as offices; from eight 100% complete units, convert 4 accommodation to offices, convert 2 corridor units to offices, and deploy 2 sanitary units (Greece or Cyprus).

Estimated contract value:€130,000 (estimated overall contract amount). ¹

Duration and award:Single framework contract envisaged; maximum duration 12 months. Negotiated procurement procedure foreseen with at least five economic operators; only invited candidates may submit a tender.

1. 1Who can express interest: economic operators seeking invitation must register/express interest via the EU Funding & Tenders Portal.
2. 2Procedure timing: ex-ante publicity stage; planned Contract Notice date 2026-08-28 and EXA registration deadline 2026-08-12 (timezone Europe/Malta).

Expression of interest and participation follow the Funding & Tenders Portal process:F&T Portal - tender details. ¹

Footnotes

1. 1Source: European Union Agency for Asylum ex-ante publicity on the Funding & Tenders Portal, call identifier EUAA/MLA/2026/MVP/0024-EXA, published 2026-07-28.

Tender summary

Procuring entity:European Union Agency for Asylum (EUAA). Procurement type: negotiated procurement procedure (ex-ante publicity) for a single framework contract to deliver modification, transportation and installation services for 16 container units currently located in Greece, to be deployed to Greece and Cyprus. Estimated total procedure value: €130,000. Planned maximum contract duration: 12 months. This publication is an ex-ante notice for a negotiated procurement with at least five economic operators; only invited candidates may submit tenders. Economic operators interested in participating must express interest via the EU Funding & Tenders Portal. EU Funding & Tenders Portal - tender page ¹

Call identifier and timeline:Call ID: EUAA/MLA/2026/MVP/0024-EXA. Publication date: 28 July 2026. Ex-ante registration deadline for interested economic operators: 12 August 2026 (23:59:59 Europe/Malta). Planned CFT (Call for Tender) publication date: 28 August 2026 (Europe/Malta). Contract maximum duration: 12 months.

Scope of works and technical requirements

Scope:modification, transportation and installation of 16 container units. Current status of units: 8 units are 100% completed, 8 units are approximately 60% completed. Required modifications and deployments are detailed below.

1. 1From the approximately 60% completed units (8 units total): 4 units to be completed as accommodation units; 4 units to be completed as office units.
2. 2From the 100% completed units (8 units total): 4 accommodation units to be converted into office space; 2 corridor units to be converted into office space; 2 sanitary units to be deployed either in Greece or Cyprus.

Work package overview:assessment and completion of partially completed units (finishing works, fixtures, fittings, HVAC, electrical, plumbing as applicable), conversion works for fully completed units (reconfiguration of interiors, partitions, doors/windows, services), transport logistics from current location in Greece to final deployment sites in Greece and Cyprus, site preparation (foundations or placement systems as required), on-site installation and commissioning, and handover to EUAA operational teams. Contractors should plan for coordination with national/local authorities and EUAA field teams.

CPV and classification codes:Main and additional CPV codes listed in the tender metadata: 45454000 (Construction work for complete or part constructions and civil engineering works), 45262700, 45223800, 45453100, 51800000. These indicate building completion, onsite installation and related transport and logistics works.

Administrative and procurement procedure details

Procedure type:Negotiated procurement procedure with ex-ante publicity (EXA). The contracting authority envisages awarding a single framework contract. Access tool and submission method: Funding and Tenders Portal (eSubmission). Only operators invited by the contracting authority will be able to submit tenders following the negotiated procedure. This ex-ante notice is indicative and non-binding; the EUAA may decide not to proceed and no compensation can be claimed by candidates if the procedure is not launched.

Estimated budget:Estimated overall contract amount: €130,000 (indicative).

Eligibility and applicant information

Eligible applicant types:Economic operators capable of performing works, transport and installation services. Typical eligible entities include construction and installation companies, engineering firms, logistics and transport companies, modular building contractors, SMEs and large enterprises with relevant experience, and consortia of such entities. Public bodies are generally not primary tenderers in this type of EUAA contract; NGOs or charities could participate if they are structured as economic operators with capacity to deliver the works. Individuals are not appropriate for this contract. The call requires economic operators to register and express interest through the Funding & Tenders Portal.

Beneficiary geographic scope:The tender concerns delivery in EU Member States Greece and Cyprus. Eligible economic operators are expected to be able to operate in the EU and to comply with EU tendering rules; the procedure is published on the EU Funding & Tenders Portal and targets operators able to work in the EU context.

Contract and funding model

Funding type:public procurement contract (works/services) leading to payment under a framework contract. The primary financial mechanism is a contract award (procurement) paid in EUR by the contracting authority. Nature of support: monetary payment to the successful contractor(s) under the terms of the contract.

Consortium requirement:The notice does not mandate a consortium; however, given the mixed nature of required services (modification works, transport, installation, commissioning), formation of consortia or subcontracting arrangements is appropriate and likely to be advantageous. The contracting authority envisages inviting at least five economic operators to the negotiated procedure; invited entities may be single legal entities or consortia as permitted by the procurement rules.

Project stage and expected deliverables

Project stage:delivery, development and deployment. The work expects contractors to perform finishing and conversion works (progressing 60% units to completion, converting 100% completed accommodation units and corridor units into office space), logistic transport of units, site installation and commissioning, and final handover.

Application type and submission method:Application method: expression of interest via the Funding & Tenders Portal during the EXA registration period. Formal tender submission will be by eSubmission through the Funding & Tenders Portal but only for candidates invited to the negotiated procedure. Submission method code listed: ESUBMISSION. Registration deadline (EXARegistration Deadline): 12 August 2026, 23:59:59 Europe/Malta. Planned CFT publication: 28 August 2026.

Application stages and selection process

Number of stages:at least two main stages. Stage 1: Ex-ante expression of interest / registration where economic operators express interest on the Funding & Tenders Portal. Stage 2: Negotiated procurement shortlisting and invitation — contracting authority invites at least five economic operators to submit full tenders. Stage 3: Evaluation of invited tenders and award of framework contract. The ex-ante notice signals the start; only invited candidates may submit final tenders. Exact evaluation criteria and scoring will be provided in the formal Call for Tender documents.

Success rates and competition:Success rate: not specified. The procedure requires the contracting authority to invite at least five economic operators to the negotiated procurement; final award rate will depend on number of invited participants and contract awarding rules. The ex-ante notice does not publish historical success rates.

Co-funding and financial requirements

Co-funding:not indicated or required in the ex-ante notice. This is a public procurement where the contracting authority pays for the services under the framework contract; bidders are not expected to provide co-funding. Bid security, performance bonds, or guarantees may be required under the final tender documents as per EU procurement practice; these details will appear in the Call for Tender documentation.

Documentation and templates

Submission and documentation format:eSubmission through the Funding & Tenders Portal. The ex-ante notice does not include CFT documents; bidders should expect standard procurement templates in the forthcoming Call for Tender, including: tender dossier with technical specifications, model contract (framework agreement), price schedule, administrative forms (declarations on exclusion and eligibility), economic and financial capacity forms, technical and professional capacity evidence, and requested certificates (e.g., company registration, VAT, insurance). Bidders should prepare: company profile, evidence of relevant past experience in modular unit modification and installation, CVs of key staff, method statement for works, logistics plan for transport to Greece/Cyprus, timeline and resource plan, health & safety and environmental management approaches, and proposed pricing schedule aligned with the €130,000 estimate.

Suggested application structure (anticipated):To prepare for invitation, economic operators should be ready to provide: 1. Administrative section: legal identity, registration documents, contact person, declarations (exclusion, conflicts of interest), bank and VAT details. 2. Financial and economic capacity: last 2-3 years audited accounts or equivalent, proof of solvency, turnover statements. 3. Technical capacity and experience: portfolio of similar projects (modular unit modification/deployment), references, certificates. 4. Project team: CVs and roles of key personnel, subcontracting plan. 5. Technical proposal: detailed methodology for modifications, transport logistics, installation, site works, quality control, HSEQ management. 6. Timetable and deliverables: Gantt or schedule showing delivery milestones within the 12-month maximum. 7. Price proposal: breakdown by work packages (modification, transport, installation, commissioning), unit prices, and any contingencies. 8. Compliance documents: insurance, health & safety plan, permits if relevant. Note: precise tender templates, forms and evaluation criteria will be published in the formal Call for Tender documents on the Funding & Tenders Portal.

Risks and important considerations

Key considerations:ensure logistics capabilities for cross-border transport to Cyprus/Greece, experience in modular container finishing and conversion works, ability to manage site installation and local permits, capacity to mobilise skilled teams quickly within the procurement timeline, and compliance with EU procurement and public sector contracting rules. The small estimated total value (€130,000) suggests relatively modest works per unit or a limited-scope framework; bidders should confirm scope in the forthcoming tender dossier. The ex-ante notice is non-binding; the EUAA can cancel the procedure at any time.

Mentioned countries and locations:Countries explicitly mentioned in the notice: Greece and Cyprus. Current location of the container units: Greece. Deployment destinations: Greece and Cyprus.

Summary and recommendation

This ex-ante publicity seeks economic operators able to perform modification, transportation and installation of 16 modular container units for EUAA deployment in Greece and Cyprus. The contract will be a single framework agreement for up to 12 months with an indicative budget of €130,000. The procedure is a negotiated procurement with invitation only; interested operators must express interest via the Funding & Tenders Portal by the EXA registration deadline of 12 August 2026. Potential bidders should prepare evidence of experience in modular building conversion, transport logistics, installation and commissioning, and be ready to submit standard procurement documentation via eSubmission if invited. Given the mixed scope (construction finishing, conversions, sanitary units, transport and installation), consortia or subcontracting arrangements combining construction and logistics capabilities are advisable.

Footnotes

1. 1Tender details and the ex-ante notice are published on the EU Funding & Tenders Portal: ec.europa.eu

This is a planned EUAA negotiated procurement for works, with an estimated value of €130,000, covering modification, transportation, and installation services for 16 container units in Greece and Cyprus. The notice is an ex ante publicity for a single framework contract and is explicitly indicative and non binding.[1][2]

Key facts

What the contract covers

The contract concerns 16 container units that are currently located in Greece. Eight units are reported as 100 percent completed and eight as 60 percent completed.[1]

• From the 60 percent completed units, 4 units are to be completed as accommodation units.[1]
• From the 60 percent completed units, 4 units are to be completed as office units.[1]
• From the 100 percent completed units, 4 accommodation units are to be converted into office space.[1]
• From the 100 percent completed units, 2 corridor units are to be converted into office space.[1]
• From the 100 percent completed units, 2 sanitary units are to be deployed either in Greece or Cyprus.[1]

Who can participate

Economic operators interested in being invited may express their interest through the Funding and Tenders Portal, but only candidates invited by the contracting authority can submit a tender.[1]

The procedure is designed to invite at least 5 economic operators, so this is not an open call where any operator can bid directly.[1]

The record marks the opportunity as not SME suitable.[1]

The estimated value also fits within EUAA's published low and middle value negotiated procedure range of €15,000 to €140,000.[2]

Timing and bidder considerations

• Interested operators should note the expression of interest deadline of 12 August 2026 at 23:59:59 Malta time.[1]
• The notice shows a planned date of 28 August 2026, which indicates the expected next step in the procurement timeline.[1]
• The maximum contract duration is 12 months.[1]
• The ex ante publicity is not binding, and the EUAA may decide not to launch the procurement procedure.[1]
• If the procedure is not launched, candidates have no right to compensation according to the notice.[1]