Provision of security services for the European Union Agency for Asylum premises and external events in Malta

This is a call for tenders issued by the European Union Agency for Asylum (EUAA) for providing security services in Malta. The total estimated value of the contract is €6,200,000, with a duration of up to four years, composed of an initial 12-month period that can be renewed three times. The tender is open to eligible economic operators, specifically professional and reliable security service providers. Single applicant submissions are allowed, and there are no explicit consortium requirements. However, participants must be capable of providing services within Malta, as the services are designated for EUAA premises, other office locations in Malta, and external events held by the agency. The target sector aligns with security services, classified under the CPV code 79710000. While the call does not impose restrictions on the countries of origin of bidders, it stresses the requirement for compliance with Maltese regulations and standards. The submission process is conducted electronically via the EU Funding and Tenders Portal. Interested bidders must register for a Participant Identification Code (PIC) to submit their tenders, which is mandatory for both individuals and consortia. The deadline for submissions is February 11, 2026, at 12:00:59 UTC+1, with a public opening set for February 12, 2026, at 11:00 UTC+1. The evaluation process will consider both quality (60% weight) and price (40% weight), aiming for the best value for money. The authorities do not require co-funding from bidders, as the contract will be fully funded through EU resources. Bidders can access relevant documents, including technical specifications and contract forms, on the portal and are encouraged to submit inquiries for clarification before February 2, 2026. The system supports electronic submissions in all 24 official EU languages and allows up to 200 files per submission, limited to a maximum size of 50 MB per file. To participate in this significant procurement opportunity, potential bidders should ensure they meet all qualification criteria and adhere to the submission guidelines provided within the tender documentation.

This is an invitation to tender for the provision of security services for the European Union Agency for Asylum (EUAA) premises and external events in Malta. The procedure identifier is EUAA/MLA/2025/OP/0029. The submission method is electronic and the call is open for submission.

The EUAA is seeking to procure security services from a professional and trustworthy provider to safeguard its staff, deployed persons, and assets at the EUAA HQ, other office areas in Malta, and during external events organized in Malta. The services must be provided in a highly professional manner and in compliance with applicable rules and regulations in Malta.

This is an open procedure with an estimated total value of €6,200,000. The TED publication date is 22/12/2025. The lead contracting authority is the European Union Agency for Asylum. The main classification (CPV) code is 79710000 Security services. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. The framework agreement is a framework agreement without reopening of competition.

Key milestones include:

TED publication date:22/12/2025

Date and time of public opening:12/02/2026 11:00 Europe/Malta

Deadline for receipt of tenders:11/02/2026 12:00 Europe/Malta

The contracting authority is not bound to reply to questions submitted after:02/02/2026 06:00 Europe/Malta

The following documents are available for download:

Invitation to tender Invitation letter, published on 22/12/2025, Version 1, no translations available.

Part 1 Tender specifications adm. part, published on 22/12/2025, Version 1, no translations available.

Part 2 Technical specifications, published on 22/12/2025, Version 1, no translations available.

SSF7 Financial offer form, published on 22/12/2025, Version 1, no translations available.

fwc-service-2024 FR Recast-en Draft contract, published on 22/12/2025, Version 1, no translations available.

Standard Submission forms from 1 to 8 (SSF), Other invitation to tender document, published on 22/12/2025, Version 1, no translations available.

ANNEX D, Other invitation to tender document, published on 22/12/2025, Version 1, no translations available.

ANNEX B, Other invitation to tender document, published on 22/12/2025, Version 1, no translations available.

ANNEX A, Other invitation to tender document, published on 22/12/2025, Version 1, no translations available.

ANNEX C, Other invitation to tender document, published on 22/12/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission at the address provided.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate, etc.

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.

How should I name attachments in eSubmission? Name the attachments following the System Requirements.

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.

How many attachments can I upload per submission? The maximum number of documents is 200 files.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this tender opportunity is for security companies to provide comprehensive security services to the EUAA in Malta. This includes securing their headquarters, other offices, and external events. The tender is substantial, with a potential value of over €6 million, and the contract could last for up to four years. The EUAA is looking for a reliable and professional provider who can ensure the safety and security of their staff and assets, adhering to all Maltese regulations. The submission process is electronic, and interested parties must register for a PIC and adhere to specific technical requirements for their submissions. The deadline for submitting tenders is February 11, 2026.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but the call is open to professional and trustworthy providers of security services. This suggests that eligible applicants could include companies, firms, or other organizations that specialize in providing security services.

Funding Type:This is a procurement opportunity, specifically a call for tenders. The EUAA is seeking to procure security services.

Consortium Requirement:The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This implies that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility):The services are to be provided in Malta, specifically at the EUAA HQ, other office areas in Malta, and during external events organized in Malta. The geographic eligibility of the applicants is not explicitly stated, but it can be inferred that the applicants must be able to provide services in Malta and comply with the applicable rules and regulations in Malta.

Target Sector:The target sector is security services. The call specifically mentions "security services" and uses the CPV code 79710000, which corresponds to security services.

Mentioned Countries:Malta is explicitly mentioned as the location where the services are to be provided.

Project Stage:This opportunity is for the provision of services, so the relevant stage is service delivery/implementation. The EUAA requires a provider to safeguard its staff, deployed persons, and assets.

Funding Amount:The estimated total value of the procurement is €6,200,000.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:Beneficiaries will receive money in exchange for providing security services. This is a service contract.

Application Stages:The number of stages is not explicitly mentioned, but the process involves submitting a tender, which will then be evaluated based on the best price-quality ratio. There are likely multiple stages involved in the evaluation process.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The need for co-funding is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Union Agency for Asylum (EUAA) for the provision of security services in Malta. The EUAA is seeking a professional and trustworthy provider to safeguard its staff, deployed persons, and assets at its headquarters, other office locations in Malta, and during external events held in Malta. The procedure is an open procedure, meaning any eligible provider can submit a tender. The estimated total value of the contract is €6,200,000, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. Submissions must be made electronically. The deadline for receipt of tenders is 11/02/2026 at 12:00 Europe/Malta. The contracting authority is not bound to reply to questions submitted after 02/02/2026 at 06:00 Europe/Malta. The tender documents, including the invitation letter, administrative and technical specifications, financial offer form, draft contract, standard submission forms, and annexes, are available for download. A Personal Identification Code (PIC) is mandatory to participate in this call for tenders as a sole candidate/tenderer or as a member of a group (consortium). The system supports all 24 official EU languages. The maximum number of documents that can be uploaded per tender is 200 files. The maximum file size for attachments is 50 MB.