Provision of mobile communications services for the European Commission Representation in Spain

The European Commission DG COMM (Representation in Spain) plans a negotiated procedure (EC-COMM/MAD/2026/LVP/0235-EXA) to award a framework agreement for mobile communications services (CPV 64212000) with a maximum duration of 48 months. This is an advance notice for a middle/low value contract and expressions of interest must be submitted electronically via the EU Funding & Tenders Portal between 21 April 2026 and 30 April 2026 (deadline 30/04/2026 00:59 Madrid time). The framework agreement will be without reopening of competition, the estimated contract value is not disclosed, and full tender documents will be published when the negotiated procedure is launched around 29 April 2026.

What it funds

Scope

Provision of mobile telephony and related mobile communications services for the European Commission Representation in Spain. The procurement will take the form of a framework agreement (no reopening of competition) for services.

Procedure and duration:Planned negotiated procedure for a low/middle value contract; maximum contract duration 48 months. Indicative launch date: 29/04/2026. Estimated total value not specified in the notice ¹.

1. 1Start date for expression of interest: 21/04/2026
2. 2Deadline for expression of interest: 30/04/2026 00:59 Europe/Madrid
3. 3Indicative launch of negotiated procedure: 29/04/2026

Who can apply:economic operators able to provide mobile communications services in Spain. Submission method: electronic only via the EU Funding & Tenders Portal; an EU Login account (with two-factor authentication from mid-2026) is required.

Footnotes

1. 1Official notice and procedural information: Tender details.

Opportunity summary

Key facts extracted from the notice

Title:Provision of mobile communications services for the European Commission Representation in Spain. Procedure identifier: EC-COMM/MAD/2026/LVP/0235-EXA. Contracting authority: Comisión Europea, DG COMM - Communication. Main classification (CPV): 64212000 - Mobile-telephone services. Nature of contract: services. Procedure type: Planned negotiated procedure for middle/low value contract (ex ante publication, ExA). Framework agreement: yes, framework agreement without reopening of competition. Maximum contract duration: 48 MONTH. Indicative launch of the negotiated procedure: 29/04/2026 Europe/Madrid. Start date for expression of interest: 21/04/2026 Europe/Brussels. Deadline for expression of interest: 30/04/2026 00:59 Europe/Madrid. Method to submit expression of interest: Electronic via the EU Funding & Tenders Portal EU Login account. Submissions must be sent exclusively at the address for submission given on the portal. No estimated total value was published in the scraped content.

Procedure reference and classification:Procedure identifier EC-COMM/MAD/2026/LVP/0235-EXA. CPV main code 64212000 - Mobile-telephone services.

Contracting authority and responsible department:Lead contracting authority is the European Commission, Directorate-General for Communication (DG COMM).

Type and nature of contract:Contract for services to deliver mobile communications services. The award will be via a planned negotiated procedure for low/middle value contracts (ExA publication) leading to a framework agreement without reopening of competition for up to 48 months.

Who can apply and how

This notice is an ex ante publication of the Contracting Authority's intention to launch a negotiated low or middle value procurement. It is not the call for tenders itself. Interested economic operators must submit an expression of interest electronically through the EU Funding & Tenders Portal using a valid EU Login account. From 30 June 2026 EU Login accounts will require two-factor authentication; contractors are advised to ensure their EU Login is active and configured before submission deadlines ¹.

Eligible Applicant Types

Eligible applicants are economic operators able to provide mobile telephone / mobile communications services. Typical eligible applicant types include: established telecommunications operators (national and multinational mobile network operators), MVNOs, private service-provision companies, SMEs and large enterprises offering mobile services, IT/telecom systems integrators and subcontractors. Public bodies and research organisations are not typical providers for this type of commercial services contract unless they operate commercially as telecom providers. The notice does not explicitly list exclusions or a closed applicant list; eligibility follows standard procurement rules applicable to the European Commission and the conditions that will be set out in the forthcoming negotiated procedure documents.

Funding Type

This is a public procurement/tender for the purchase of services. The primary financial mechanism is a service contract (procurement) where the Commission will pay contractors for delivered mobile communications services under a framework agreement.

Consortium Requirement

The notice does not mandate a consortium structure. Standard procurement practice allows single economic operators to submit tenders; consortia or joint ventures are typically permissible provided they meet legal requirements and designate a lead partner, and their capability and capacity are demonstrated in the tender. Specific requirements (single bidder vs. consortium, lead partner responsibilities, joint liability) will be defined in the contract documents when the negotiated procedure is launched.

Beneficiary Scope (Geographic Eligibility)

The procurement is issued by the European Commission Representation in Spain. Eligible suppliers are generally those legally established and authorised to operate in the EU market and able to contract with the European Commission. The scraped content explicitly mentions Spain and the European Commission; therefore the geographic focus is Spain / EU suppliers. The EU Funding & Tenders Portal and EU procurement rules apply; suppliers from EU Member States are generally eligible, and bidders from other countries may be eligible only if procurement rules and conditions in the tender documents allow it.

Target Sector

Sector targeted is telecommunications / ICT specifically mobile communications and mobile telephone services (CPV 64212000). The requirement is for operational commercial mobile services (voice, data, SIM plans, roaming, device connectivity and related managed services), though exact service scope will be defined in the tender documents.

Mentioned Countries

Spain is explicitly mentioned as the Member State where the Representation is located. The contracting authority is the European Commission (EU). The notice does not explicitly list other countries.

Project Stage and Expected Deliverables

This procurement is for operational delivery and ongoing service provision (commercial stage). Expected project stage: delivery/operation and service provision across the 48-month framework agreement period. The contractor will be expected to supply mobile communications services (SIMs, voice, mobile data, roaming, managed support and potentially devices, invoicing and account management) for the Commission Representation in Spain.

Funding Amount

The scraped content does not provide an estimated total value. The notice type ExA indicates a planned low or middle value negotiated procedure, but monetary thresholds and the expected contract value are not published in the available content. Bidders should consult the forthcoming tender documents for the estimated value and pricing structure.

Application Type and Submission

This is a planned negotiated procedure (not the actual tender). Expressions of interest must be submitted electronically via the EU Funding & Tenders Portal using an EU Login account. The method of expression of interest is electronic through the portal (EU Login required). Specific address for submission is the Portal's 'Express interest' function. Deadlines: start 21/04/2026; deadline 30/04/2026 00:59 Europe/Madrid. The negotiated procedure itself is indicative to be launched on 29/04/2026, and full tender documentation will be published then.

Nature of Support

Beneficiaries (successful bidder(s)) will receive monetary payment under a public service contract in exchange for delivering mobile communications services. Nature of support: money in return for services (commercial procurement contract). No grants or subsidies are involved.

Application Stages

Based on the ex ante notice the minimum stages are:1) Expression of interest (electronic submission on the Portal within dates published). 2) Launch of negotiated procedure (invitation to selected candidates to submit formal offers and negotiation stage as defined under negotiated procedure). Therefore applicants should expect at least 2 stages. The negotiated procedure could itself include multiple rounds (requests to tender, clarifications, negotiation), depending on the contracting authority's chosen process.

Success Rates

The notice does not include historical success rates. Success probability depends on the number and quality of applicants, suitability of the offer and compliance with technical, legal and financial requirements. For low/middle value negotiated procedures, competition is typically moderate; only a limited number of candidates may be invited to negotiate after the expression of interest phase, which can reduce success rates for initial registrants. No quantitative success rate is available in the published content.

Co-funding Requirement

No co-funding from applicants is required. This is a purchase of services by the Commission; bidders will invoice and be paid for services under contract. There is no grant co-financing obligation.

Submission templates and application form structure

The notice instructs to express interest via the EU Funding & Tenders Portal using the Express interest function. The scraped content does not include downloadable templates specific to this procurement. Standard portal practice for negotiated procedures and expressions of interest is to require: company identification details, legal and financial information, proof of suitability (references, experience delivering similar services), compliance declarations, and contact details. Specific forms, proof lists, selection and award criteria, technical specifications, contractual terms, and pricing templates will be provided in the formal tender documents when the negotiated procedure is launched. Bidders must have a functioning EU Login account (two-factor authentication requirements apply from 30/06/2026) and be familiar with the Portal’s electronic submission workflows.

1. 1Milestones and deadlines: Start date for expression of interest 21/04/2026; Deadline 30/04/2026 00:59 Europe/Madrid; Indicative launch of negotiated procedure 29/04/2026.
2. 2Maximum contract duration: 48 months under a framework agreement without reopening of competition.
3. 3Procurement procedure: Planned negotiated procedure for middle/low value contract (ExA publication).
4. 4Submission method: Electronic via EU Funding & Tenders Portal (EU Login required).
5. 5CPV code: 64212000 - Mobile-telephone services.
6. 6Contracting authority: European Commission, DG COMM - Communication.

Practical recommendations for interested suppliers

1) Create and verify an EU Login account immediately if not already available and ensure two-factor authentication methods are registered before the 30 June 2026 deadline; the Portal requires EU Login for expression of interest submissions. 2) Monitor the EU Funding & Tenders Portal for the launch of the negotiated procedure and download the full tender dossier when published. 3) Prepare corporate documentation commonly requested in EU public procurement: legal status, VAT/registration documents, financial statements, certificates of relevant telecom authorisations, references for similar contracts, service level agreements and pricing models. 4) Be ready to demonstrate capability to deliver mobile voice and data services in Spain, roaming management, account support, secure billing, and compliance with EU data protection where applicable. 5) If planning to bid as a consortium, prepare a clear lead partner designation, joint liability arrangements and supporting powers of attorney; confirm acceptability with the contracting authority when the tender documentation is released.

Note:References to policy, guidance and practical details on two-factor authentication and EU Login procedures are available on the Portal and related documentation pages; bidders must follow the Portal’s electronic submission rules closely and register any questions through the Portal Q&A when the tender is open. ¹

Overall summary and explanation

This ExA (ex ante) notice announces the European Commission DG COMM Representation in Spain's intention to procure mobile communications services through a negotiated low or middle value procurement procedure. The outcome is intended to be a framework agreement (no reopening) for up to 48 months with a supplier or suppliers providing mobile telephone services (CPV 64212000). Interested suppliers must express interest electronically via the EU Funding & Tenders Portal using EU Login during the specified window. Detailed tender documents, selection and award criteria, contract conditions and the estimated contract value will be published at the launch of the negotiated procedure; until then this publication serves to alert potential providers and to invite expressions of interest so the Commission can identify candidates to be invited into the negotiated procurement process.

Footnotes

1. 1Two-factor authentication and EU Login setup guidance is published on the Funding & Tenders Portal (see Portal pages on two-factor authentication and the EU Login help page). The ExA publication type indicates an advance notice of intent to use a negotiated low or middle value procedure; additional background on ExA rules is available in EC guidance documents such as Information ex ante publicity for planned negotiated low and middle value contracts of the European Commission.

Opportunity Overview

This is a planned negotiated procedure for a middle or low value contract issued by the European Commission's Directorate-General for Communication (DG COMM). The contracting authority is seeking to establish a framework agreement for the provision of mobile communications services to support the European Commission Representation in Spain. This is not yet an active call for tenders but rather an advance notice of the Commission's intention to launch a negotiated procurement procedure in the near future.

Key Procurement Details

Procedure Identifier:EC-COMM/MAD/2026/LVP/0235-EXA

Procedure Type:Planned negotiated procedure for middle or low value contract

Contract Nature:Services

CPV Classification:64212000 - Mobile-telephone services

Maximum Contract Duration:48 months

Framework Agreement:Yes, framework agreement without reopening of competition

Estimated Total Value:Not disclosed in the advance notice

Important Timeline and Milestones

The expression of interest window is extremely tight, spanning only nine days. Interested suppliers should act promptly to submit their expressions of interest before the 30 April 2026 deadline at 00:59 Madrid time.

Expression of Interest Process

Submission Method:Electronic submission only

Submission Address:Through the EU Funding and Tenders Portal electronic submission system

Authentication Requirement:An EU Login account is required for electronic submission. As of 30 June 2026, two-factor authentication will be mandatory for all EU Login accounts.

Eligibility and Application Requirements

This advance notice does not specify detailed eligibility criteria. However, as a negotiated procedure, the Commission will select suppliers based on their capability to provide reliable and high-quality mobile voice and data communication solutions. Interested parties should be established telecommunications service providers with demonstrated experience in serving institutional clients.

Suppliers must be able to provide mobile communications services with European and global coverage, as the services will support the European Commission Representation in Spain. The framework agreement structure suggests the Commission may call off services as needed over the 48-month period.

Critical Information for Applicants

• This is a planned call announcement, not an active tender. The actual call for tenders will be launched on or around 29 April 2026.
• The procedure is negotiated, meaning the Commission will directly negotiate with selected suppliers rather than conducting a competitive open call.
• No procurement documents are currently available. References with 'ExA' in the identifier indicate planned procedures; full tender documentation will be published when the negotiated procedure is formally launched.
• The framework agreement structure without reopening of competition means once awarded, the supplier will be the sole provider for the contract duration unless the Commission decides to reopen competition.
• Estimated contract value is not disclosed, which typically indicates a middle or low value contract under EU procurement thresholds.
• Questions and answers will be managed through the portal once the formal call is launched. Currently, no public Q&A has been posted.

How to Prepare and Submit

1. 1Create or verify your EU Login account at EU Login if you do not already have one.
2. 2Set up two-factor authentication on your EU Login account before 30 June 2026 to ensure continued access.
3. 3Monitor the EU Funding and Tenders Portal for the formal call launch, expected around 29 April 2026.
4. 4Prepare your expression of interest documentation demonstrating your capability to provide mobile communications services to institutional clients.
5. 5Submit your expression of interest electronically through the portal before the 30 April 2026 deadline at 00:59 Madrid time.
6. 6After submission, monitor the portal for any questions and answers or clarifications issued by the Commission.

Contracting Authority

The lead contracting authority is the European Commission's Directorate-General for Communication (DG COMM). This department is responsible for explaining EU policies to external audiences and managing the Commission's corporate communications. The procurement is managed from the Madrid representation office.

Additional Considerations

Applicants should note that this procurement falls under the Commission's internal procurement rules for planned negotiated procedures. The negotiated procedure format suggests the Commission may have specific requirements or existing relationships that make competitive tendering less suitable. Interested suppliers should ensure they can meet institutional-grade service standards and provide reliable coverage across Spain and potentially Europe-wide.

The 48-month maximum duration provides a medium-term commitment, and the framework agreement structure allows the Commission flexibility in calling off services as needed. Suppliers should be prepared to discuss pricing models, service level agreements, and technical capabilities during the negotiation phase.

Footnotes

1. 1The EU Funding and Tenders Portal provides comprehensive guidance on participation, including detailed information on two-factor authentication requirements and account management at EU Funding and Tenders Portal.