Technical consultancy and assistance in building issues, physical security of the site and building and project execution for the European Commission ...

The European Commission DG SANTE intends to launch a planned negotiated procedure (EC-SANTE/GRA/2026/MVP/0025-EXA) to procure technical consultancy and assistance for building issues, physical security and project execution at its premises in Grange, Dunsany, Co. Meath, Ireland. The estimated total contract value is €135,000 with a maximum duration of 48 months under a framework agreement without reopening of competition. This publication is an ex ante notice and not a call for tenders; expressions of interest are to be submitted electronically via the EU Funding and Tenders Portal between 16 April 2026 and 16 May 2026 (deadline 01:59 Europe/Dublin). The formal negotiated procedure is indicated to launch around 18 May 2026 and full tender documents will be published on the portal at that time.

What is funded

Scope (summary)

Technical consultancy and assistance covering building issues, physical security of the site and building, and project execution services for the European Commission premises located in Grange, Dunsany, Co. Meath, Ireland.

Funding and contract type:Estimated total value €135 000. Framework agreement (without reopening) awarded via a planned negotiated low/middle value procedure. Maximum contract duration 48 months ¹.

Who can apply

Service providers in architectural, construction, engineering and inspection services (CPV 71000000) able to provide technical building consultancy, security advice and project execution support. Applicants must submit electronically via an EU Login account.

Key dates and practicalities

1. 1Start date for expression of interest 16/04/2026 (Europe/Brussels).
2. 2Deadline for expression of interest 16/05/2026 01:59 (Europe/Dublin).
3. 3Indicative launch of negotiated procedure 18/05/2026.

This publication announces the intention to launch a future negotiated low or middle value procedure; it is not the call for tenders. Expressions of interest must be submitted electronically using an EU Login account.

Footnotes

1. 1Full opportunity and submission details are available on the EU Funding & Tenders Portal Opportunity page.

Call identifier and high-level summary

Procedure identifier EC-SANTE/GRA/2026/MVP/0025-EXA. The contracting authority intends to publish a planned negotiated procedure for a low or middle value contract to procure technical consultancy and assistance in building issues, physical security of the site and building and project execution for the European Commission at its premises in Grange, Dunsany, Co. Meath, Ireland. This publication is an ex ante notice of intent and not the final call for tenders.

Lead contracting authority:European Commission, Directorate-General for Health and Food Safety (DG SANTE) — Health and Food Safety

Main CPV classification:71000000 - Architectural, construction, engineering and inspection services

Estimated total value:€135000 (estimated total value as published)

Nature and duration of contract:Service contract. Maximum contract duration 48 months. Framework agreement to be established, without reopening of competition.

Important dates and procurement procedure

This publication announces the contracting authority’s intention to launch a future negotiated low or middle value procedure. Key milestones published on the portal are: start date for expression of interest 16/04/2026 (Europe/Brussels); deadline for expression of interest 16/05/2026 01:59 (Europe/Dublin); indicative date of launch of the negotiated procedure 18/05/2026 (Europe/Dublin). The expression of interest must be submitted electronically through the Funding & Tenders Portal using an EU Login account.

How to express interest and access documents

Submissions of the expression of interest must be sent exclusively via the electronic submission address on the Funding & Tenders Portal. An EU Login account is required to subscribe to the call, submit questions and submit the expression of interest. The procedure type is a planned negotiated procedure for middle/low value contract. The portal shows no procurement documents attached at this ex ante stage; the negotiated procedure and procurement documents are indicated as to be launched on the dates above.

Electronic submission requirement:Electronic submission only via EU Login on the Funding & Tenders Portal. Two-factor authentication (2FA) will be required for EU Login access as of 30 June 2026; applicants are advised to register a 2FA method in advance ¹.

Detailed scope of services

The subject of the future call for tenders is to provide technical consultancy and assistance covering: building issues, physical security of the site and building, and project execution support for the Commission premises located in Grange, Dunsany, Co. Meath, Ireland. The procurement falls under architectural, construction, engineering and inspection services. Specific tasks, technical deliverables, performance requirements, security clearances and detailed specification will be provided in the formal tender dossier issued at launch of the negotiated procedure.

Structured categorisation and answers

Eligible Applicant Types

The ex ante notice does not list a fixed closed set of eligible applicant legal forms. As a public procurement for services by the European Commission, eligible applicants will be economic operators able to comply with procurement rules and the tender specifications. Typical eligible applicant types expected to be able to bid include: engineering consultancies, architectural firms, construction and project management companies, security consultancy firms, SMEs, large enterprises, public or private legal entities, consortia or joint ventures where permitted, and professional service providers with the required technical and financial capacity. Natural persons or individuals may be eligible only where national and procurement rules permit and if the tender dossier allows them; the notice does not explicitly list individuals or NGOs as targeted applicants.

Funding Type

Procurement/service contract. This is a public procurement (tender) for paid services (not a grant, loan or equity). The contracting authority will award service contracts under a framework agreement mechanism.

Consortium Requirement

The notice does not mandate a consortium. The procedure is a negotiated procedure; the formal tender documents will state whether bids from single economic operators only or bids from consortia/joint ventures are permitted. In typical Commission procurements of this type, both single tenderers and consortia can be allowed provided they meet legal, technical and financial capacity requirements. At this ex ante stage the requirement is therefore not specified.

Beneficiary Scope (Geographic Eligibility)

The notice does not explicitly list eligible countries. Standard European Commission procurement rules normally allow economic operators established in EU Member States and countries covered by the applicable procurement rules and agreements (for example EEA or countries party to relevant agreements) to participate, and any specific restrictions or additional eligible third countries would be indicated in the procurement documents. The work location is Grange, Dunsany, Co. Meath, Ireland and the contract will be awarded by the European Commission.

Target Sector

Thematic sectors targeted:buildings and construction, architectural and engineering services, physical security and site security, project management and project execution support. Secondary overlaps include infrastructure maintenance, security engineering, inspection services and technical consultancy.

Mentioned Countries

Ireland is explicitly mentioned as the location of the premises (Grange, Dunsany, Co. Meath, Ireland). The contracting authority is the European Commission (DG SANTE), based in the EU institutional framework.

Project Stage

Operational delivery / service stage:the work is consultancy and assistance to address existing building issues, physical security and project execution on an operational building/site. This is not a research or development call but a service delivery and project implementation support assignment.

Funding Amount

Estimated total value published:€135000. This is the estimated total value for the planned contract or framework agreement as published in the ex ante notice. The formal tender dossier will specify exact contract values, possible hourly rates, or lot breakdowns if any.

Application Type

Planned negotiated procedure for middle/low value contract. Expressions of interest are collected via an open electronic call on the Funding & Tenders Portal during the published period (start 16/04/2026; deadline 16/05/2026 01:59 Europe/Dublin). The actual negotiated procurement will be launched with an indicative launch date 18/05/2026. The method of expression of interest is electronic via EU Login.

Nature of Support

Monetary payment through a service contract awarded by the Commission. Beneficiaries will receive contract payments for services rendered under the awarded service contract/framework agreement. No grant funding or non-monetary-only support is indicated.

Application Stages

Two main stages can be inferred:(1) Expression of interest/initial electronic submission during the publication window, and (2) negotiated procedure / formal tender stage leading to award. The formal tender may involve further evaluation rounds depending on the negotiated procedure rules; the ex ante notice does not detail additional staged selection steps.

Success Rates

Success rates are not provided in the ex ante notice. As a public procurement with a market of bidders, the success rate depends on the number of bids received, the evaluation criteria, and whether a framework agreement is concluded with one or several economic operators. No historical conversion or award probability data is published in the notice.

Co-funding Requirement

Not applicable. This is a procurement for paid services:the contracting authority will remunerate the contractor under the terms of the awarded contract. No co-funding from the tenderer is indicated nor typically required in service procurements other than the tenderer covering their own bid preparation costs and meeting the financial capacity requirements.

Application and evaluation practicalities

What is required at this stage:register or sign in to EU Login; ensure 2-factor authentication is available or can be set up (especially important from 30 June 2026) ¹; access the Funding & Tenders Portal tender page for EC-SANTE/GRA/2026/MVP/0025-EXA; submit the expression of interest electronically before the deadline. The formal negotiated procedure will publish the tender dossier containing selection and award criteria, required documentation (e.g., proof of legal status, financial statements, professional and technical capacity certificates, CVs of key staff, security clearances where required), technical specifications and contractual terms. Bidders should prepare to demonstrate relevant experience in building engineering consultancy, site and building physical security, project management and execution of similar projects.

1. 1Register EU Login account and enable two-factor authentication where required.
2. 2Access the Funding & Tenders Portal opportunity page for EC-SANTE/GRA/2026/MVP/0025-EXA.
3. 3Submit the expression of interest electronically between 16/04/2026 and 16/05/2026 01:59 (Europe/Dublin).
4. 4Await publication of the negotiated procedure (indicative launch 18/05/2026), download tender dossier and follow instructions for submitting an offer when the procedure is opened.
5. 5Prepare standard procurement documentation (legal, financial, technical capacity, past experience, CVs, method statements) and any required security clearance evidence for site work.

Templates and application form structure

The ex ante notice does not include tender templates. The Funding & Tenders Portal will provide standard procurement forms and templates at the time of launch of the negotiated procedure. Typical documents to expect in the tender dossier include: instructions to tenderers, selection criteria forms (declaration on honour, financial statements template, professional indemnity/insurance evidence), model contract (terms and general conditions), technical specifications (scope of works, deliverables, milestones), pricing schedule or financial proposal template, consortium/joint venture statement of intent (if allowed), and any security clearance procedures. Tenderers should consult the portal page on the indicated procedure for download of the official templates once published.

Risks, recommendations and next steps for applicants

Risks:the publication is an ex ante notice and procurement details may change at launch. The estimated value is indicative and the final tender may include different lots or breakdowns. Security requirements for site access may be stringent. Recommendations: ensure organisational and personnel capacity to deliver building and security consultancy; gather evidence of relevant past experience and references; prepare audited accounts and insurance certificates; register and enable EU Login two-factor authentication in advance; monitor the portal for the formal tender launch and for Q&A and clarifications.

Concluding summary

This ex ante publication announces the European Commission, DG SANTE's intention to procure technical consultancy and assistance for building issues, physical site and building security, and project execution for Commission premises in Grange, Dunsany, Co. Meath, Ireland. The planned procurement is a negotiated procedure for a low or middle value contract, with an estimated total value of €135000 and a maximum contract duration of 48 months under a framework agreement. Expressions of interest must be submitted electronically via the Funding & Tenders Portal using an EU Login account during the published window (16 April to 16 May 2026). The formal negotiated procedure is indicated to be launched around 18 May 2026; full tender documentation, templates and detailed selection and award criteria will be published at that time. Interested economic operators—engineering and architectural consultancies, security and project management service providers, SMEs and larger firms able to meet the procurement and security requirements—should prepare standard procurement documentation and ensure EU Login access with two-factor authentication to participate. This notice is not a call for tenders but a transparency measure required before launching the negotiated procurement.

For detailed procurement documents and to submit an expression of interest, use the Funding & Tenders Portal opportunity page: Tender details EC-SANTE/GRA/2026/MVP/0025-EXA.

Footnotes

1. 1EU Login two-factor authentication: applicants must have an EU Login account to submit expressions of interest and will need to register at least one 2FA method. Guidance and how-to materials are available on the Funding & Tenders Portal pages about EU Login and two-factor authentication.

Opportunity Overview

This is a planned negotiated procedure for a middle or low value contract issued by the European Commission Directorate-General for Health and Food Safety (DG SANTE). The opportunity concerns technical consultancy and assistance services related to building issues, physical security, and project execution at the European Commission premises located in Grange, Dunsany, County Meath, Ireland. This is not an active call for tenders but rather an advance notice of the contracting authority's intention to launch a future negotiated procedure.

Key Procurement Details

Procedure Identifier:EC-SANTE/GRA/2026/MVP/0025-EXA

Contracting Authority:European Commission, Directorate-General for Health and Food Safety (DG SANTE)

Estimated Total Contract Value:€135,000

Contract Nature:Services

Maximum Contract Duration:48 months

Procedure Type:Planned negotiated procedure for middle or low value contract

Framework Agreement:Framework agreement without reopening of competition

Main Classification (CPV Code):71000000 - Architectural, construction, engineering and inspection services

Scope of Work

The contract encompasses three primary service areas:technical consultancy on building issues at the Grange premises in Dunsany, Ireland; physical security assessment and recommendations for the site and building; and project execution support. The services are intended to support the European Commission's operational requirements at this Irish location.

Important Timeline and Submission Information

Expression of Interest Period:Start date 16 April 2026 (Europe/Brussels time) with deadline 16 May 2026 at 01:59 (Europe/Dublin time) ¹

Indicative Negotiated Procedure Launch:18 May 2026 (Europe/Dublin time)

Submission Method:Electronic submission exclusively through the EU Funding and Tenders Portal

Eligibility and Application Requirements

Interested parties must submit expressions of interest electronically via the EU Funding and Tenders Portal. To participate, applicants must have an EU Login account. As of 30 June 2026, two-factor authentication will be mandatory for all EU Login accounts accessing the portal ². Applicants should register their two-factor authentication method in advance to avoid delays in submission.

The procurement is structured as a negotiated procedure, which means the contracting authority will engage in direct negotiations with selected candidates rather than conducting a traditional open competitive tender. This approach is typically used for specialized services or when the market is limited.

Critical Procedural Notes

This notice with the reference suffix 'EXA' indicates this is not an active call for tenders but rather an ex ante publicity announcement. According to European Commission guidance, such references announce the contracting authority's intention to publish a future negotiated low or middle value procedure. Interested parties should monitor the portal for the formal call for tenders, which is expected to launch on or around 18 May 2026.

The framework agreement structure without reopening of competition suggests that once awarded, the contract may be used for multiple related assignments over the 48-month period without requiring new competitive procedures for each task.

Portal Access and Support

All submissions must be made exclusively through the EU Funding and Tenders Portal at the designated electronic submission address. Questions and clarifications can be submitted through the portal's Q&A functionality after logging in with an EU Login account. The portal provides access to procurement documents, guidance materials, and technical support through its integrated helpdesk.

Recommended Next Steps for Interested Parties

1. 1Create or verify EU Login account credentials immediately
2. 2Register two-factor authentication method before 30 June 2026 deadline
3. 3Monitor the EU Funding and Tenders Portal for the formal call launch expected 18 May 2026
4. 4Review procurement documents when published to understand detailed requirements
5. 5Prepare expression of interest documentation addressing technical qualifications and security expertise
6. 6Ensure submission is completed before 16 May 2026 deadline at 01:59 Dublin time

Footnotes

1. 1The deadline uses Dublin time (Europe/Dublin) which is one hour behind Brussels time (Europe/Brussels). Applicants should verify their local time conversion to ensure timely submission.
2. 2Two-factor authentication can be set up using multiple methods including EU Login mobile app, security keys, trusted platform modules, passkeys on mobile devices, or national eID cards where available. Setup should be completed well in advance of the 30 June 2026 mandatory deadline.