ELi eelarve rändnäitus Eestis

The European Commission Representation in Estonia (DG COMM) plans to procure a service contract under procedure EC-COMM/TLL/2026/LVP/0258-EXA to design and operate an interactive travelling exhibition explaining the EU budget and showcasing 25 to 30 locally funded projects. The exhibition will run approximately 18 to 20 weeks from November 2026 to March 2027, visit up to nine locations and launch with an opening event and thematic discussion in Tallinn. The procurement is a planned negotiated procedure for a middle or low-value contract and is preceded by an expression of interest period starting 28 April 2026 with a deadline of 13 May 2026, with submissions via the EU Funding and Tenders Portal. Interested service providers must have an EU Login account and be prepared for two-factor authentication; full tender documents, eligibility criteria and contract value will be published when the negotiated procedure is launched.

Mis rahastust ja teenust taotletakse

Põhiülesanne

Euroopa Komisjoni Eesti esindus plaanib tellida interaktiivse rändnäituse, mille eesmärk on tutvustada Eesti publikule Euroopa Liidu eelarvega rahastatud projekte ja nende kohalikke mõjusid. Näitus peab olema loov, kaasahaarav ja sisaldama 25–30 näidet ning liikumine toimub 18–20 nädala jooksul alates novembrist 2026 kuni märtsini 2027 kuni 9 paigas; avaüritus toimub Tallinnas.

Kes tellib:Tellija: Euroopa Komisjon, DG COMM — Communication (Eesti esindus).

Kes saab kandideerida:Teenusepakkujad, kelle tegevusvaldkond hõlmab näituste, messide ja konverentside korraldust (CPV 79950000). Elektrooniline avaldus tuleb esitada läbi EU Login süsteemi.

Viitena ja taustaks on avalik teade kavatsusest käivitada läbiräägitav madala/keskmise väärtusega menetlus; see on praegu kavandatav hankemenetlus, mitte lõplik ettekanne ¹.

1. 1Menetlustüüp: kavandatav negotiated procedure for middle/low value contract
2. 2Avalduse huviavalduse ajavahemik: 28/04/2026 kuni 13/05/2026 (elektrooniliselt, EU Login nõutud)

Huve avaldada saab ainult elektronselt läbi F&T portaali kasutades EU Login autentimist; aluseks olev teade ja lisadokumentatsioon on portaalis kättesaadavad ¹.

Footnotes

1. 1Hankekuulutus ja lisainfo: EL Funding & Tenders Portal — ELi eelarve rändnäitus Eestis (procedure identifier EC-COMM/TLL/2026/LVP/0258-EXA) Hankepikkutus.

Põhiandmed ja eesmärk

Hanke pealkiri:ELi eelarve rändnäitus Eestis (ELi eelarve rändnäitus Eestis). Viide: Procedure identifier EC-COMM/TLL/2026/LVP/0258-EXA. Tellija: Euroopa Komisjon, DG COMM - Communication (Euroopa Komisjoni Eesti esindus). CPV: 79950000 - Exhibition, fair and congress organisation services. Lepingutingimused: teenused; kavandatav menetlustüüp: planned negotiated procedure for middle/low value contract. Hanke avaldamine toimib kui teade kavandatava läbirääkimisel põhineva madala või keskmise väärtusega hankemenetluse kavatsusest.

Hanke eesmärk:Kavandatud hangete eesmärgiks on tellida ja läbi viia interaktiivne rändnäitus, mis tutvustab Eesti avalikkusele Euroopa Liidu eelarvega rahastatud projekte ning selgitab nende kohalikke mõjusid ja kasu. Näitus peab olema loov, kaasahaarav ja interaktiivne ning tooma esile 25–30 erinevat kohalikku projekti. Rändnäitus toimub 18–20 nädala jooksul novembrist 2026 kuni märtsini 2027 kuni üheksas (9) erinevas Eesti asukohas ning algab avaüritusega Tallinnas, kus toimub ka ELi eelarve temaatiline arutelu.

Täpsustatud nõuded ja ulatus

Näituse sisu ja formaat:interaktiivne rändnäitus, mis esitaks 25–30 kohalikku ELi rahastatud projekti, toob välja konkreetsete toetusesaajate lugusid ja selgitab, kuidas projektid on mõjutanud kohalikke kogukondi. Näituse formaat peab võimaldama liikumist ja ülesehitust kuni üheksas (9) erinevas asukohas üle Eesti, kestvuseks 18–20 nädalat kogu perioodi jooksul (november 2026 – märts 2027). Näituse avaüritus peetakse Tallinnas ning sellele lisandub ELi eelarve kohta suunatud avalik arutelu/üritus.

Teenuste liik:kogu rändnäituse projekteerimine, tootmine, transport, paigaldus ja demonteerimine, tehniline tagamine (AV/IT/interaktiivsed lahendused), töösuhtlus toetusesaajate ja kohalikuga, avaürituse korraldus Tallinnas ning võimaliku kommunikatsiooni- ja infojagamise teenused, mis seonduvad näituse sisuga. Detailne lepingumahu ja -spetsiifika avaldatakse täpse hankedokumendi käigus.

Olulised tähtajad ja menetlus

1. 1Start date for expression of interest: 28/04/2026 (Europe/Brussels).
2. 2Deadline for expression of interest: 13/05/2026 23:59 (Europe/Tallinn).
3. 3Indicative date of launch of the negotiated procedure: 14/05/2026 (Europe/Tallinn).

Viide ja elektrooniline esitamine:huviavaldused tuleb esitada elektrooniliselt läbi F&T portaali aadressi kaudu; EU Login konto on nõutud. Avalik teade toimib eelteavituse formaadis; see ei ole veel lõplik hankekutse, vaid teade kavatsusest korraldada tulevikus läbiräägitav menettlus madala või keskmise väärtusega lepingule.

Nõutav autentimine / ligipääs portaali:Esitamiseks ja küsimuste esitamiseks on vajalik Euroopa Komisjoni EU Login kasutajakonto. 2026. aasta jooksul muutub 2-faktoriline autentimine portaalis kohustuslikuks; hankes osalemiseks peab arvestama, et EU Login konto võib nõuda 2FA seadistamist (EU Login app, turvavõti, passkey, eID vms). Täpsem juhend ja 2FA nõuded on F&T portaali abilehel EU Funding & Tenders Portal. ¹

Küsimused ja osalemisnõuded

Praeguses teates ei ole esitatud täpseid kvalifikatsiooninõudeid (nt töövarasemus, käive, kindlustus, tehniline meeskond), hinnakriteeriume ega lepinguhinda. Konkreetsed osalemis- ja kvalifikatsioonitingimused, hindamiskriteeriumid ja lepingu täpne ulatus avaldatakse koos hankedokumentidega käesoleva kavandatud läbirääkimisel põhineva menetluse käivitamisel.

Vastused struktureeritud küsimustele (kategoriseerimine)

1. 1Eligible Applicant Types: Not explicitly specified in the published notice. Based on the procurement nature (exhibition organisation services) likely eligible: SMEs, large enterprises, specialised exhibition/event agencies, cultural organisations, non-profit event organisations, communication agencies, consortiums where allowed. Exact eligible legal forms and qualification requirements will be published in the tender dossier.
2. 2Funding Type: Procurement of services (contracting authority will pay contractor); primary mechanism: procurement (service contract).
3. 3Consortium Requirement: Other. The notice does not mandate a consortium; the procedure is a negotiated procurement for a service contract. The possibility to bid as a single legal entity or as a consortium/joint venture will be clarified in the tender documents. Bidders should prepare both single-entity and consortium documentation if relevant.
4. 4Beneficiary Scope (Geographic Eligibility): The contracting authority is the European Commission representation in Estonia and the operation is in Estonia. Eligible bidders must be able to operate in Estonia; EU Login account is required. There is no explicit restriction listed in the notice that excludes non-EU bidders, but EU procurement practice typically accepts economic operators from EU Member States and possibly EEA; final geographic eligibility will be set out in tender documents.
5. 5Target Sector: Communication, public information, events/exhibition sector, cultural/educational outreach. Relevant thematic focus: EU budget communication, public engagement, exhibitions, audiovisual and interactive technologies for public information.
6. 6Mentioned Countries: Estonia (explicit). Contracting authority: European Commission (EU institution).
7. 7Project Stage: Implementation/delivery stage; this is a service delivery procurement for production, installation and operation of a public travelling exhibition (from concept to execution).
8. 8Funding Amount: Not specified / Estimated total value not published in the notice. The notice identifies a planned negotiated procedure for middle/low value contract but gives no financial figure.
9. 9Application Type: Open expression of interest to enter a subsequent negotiated procedure; method: planned negotiated procedure (expression of interest with electronic submission via EU Login).
10. 10Nature of Support: Non-grant. The successful bidder will receive a paid service contract (money for services) from the contracting authority upon award.
11. 11Application Stages: At minimum 2 stages anticipated: 1) expression of interest (pre-selection), 2) negotiated procedure / submission of tender and award. The negotiated procedure may include further clarification rounds; exact number of stages will be explained in tender dossier.
12. 12Success Rates: Not available / not specified in notice. As a negotiated procurement with limited award, success rate depends on number of qualified applicants submitting full tenders; cannot be determined from published information.
13. 13Co-funding Requirement: No co-funding indicated in the notice. This is a public procurement where the contracting authority finances the services; bidders do not provide co-funding but must price their service offer competitively and comply with contractual obligations.
14. 14Templates: None published in this notice. The notice states that full procurement documents and templates will be published when the negotiated procedure is launched. Bidders should prepare standard procurement documentation: company registration and legal papers, financial statements, references and portfolio of similar events/exhibitions, technical and artistic proposal template, project plan and timeline, staff CVs, health & safety and insurance proofs, and price schedule.

Täiendavad tähelepanekud ja praktilised soovitused pakkujatele

1) Registreerimine ja ligipääs:enne väljakuulutatud tähtpäeva tuleb tagada EU Login konto ning arvestada, et 2-faktoriline autentimine võib olla kohustuslik. 2) Esmakontroll: esitada expression of interest elektrooniliselt enne 13/05/2026 23:59 (Tallinna aeg). 3) Pakkumise ettevalmistus: valmistada valmis näitusekonseptsioon, eelarve (logistika, tootmine, AV/IT, personali- ja transpordikulud, paigaldus/demonteerimine, avalikud üritused), riskijuhtimise ja sotsiaalse kaasatuse plaan (kohtade valik ja ligipääsetavus), näidete loend eelvalitud 25–30 projektist või kriteeriumid nende valimiseks, meedia- ja kommunikatsiooniplaan ning näituse mõõdikud (külastajate arv, kaasatuse indeks jt). 4) Näituse logistika: ettevalmistada lahendused, mis võimaldavad kiiret ja korduvalt paigaldatavat näitust kuni 9 erinevas kohas (transport, ladustamine, kohalikud load, kindlustus). 5) Avaüritus Tallinnas: kavandada arutelu/avaliküritus ELi eelarve teemal, kaasates kohalikke huvirühmi ja toetusesaajaid.

Kokkuvõte

See avaldus on etteavaldus kavandatavale hankele, mille eest tellijaks on Euroopa Komisjoni kommunikatsiooniosakond (DG COMM). Hanke siht on tellida ja läbi viia interaktiivne ELi eelarve rändnäitus Eestis, mis kestab 18–20 nädalat novembrist 2026 kuni märtsini 2027, liigub kuni üheksas Eesti asukohas ning kajastab 25–30 kohalikku ELi rahastatud projekti. Menetlus on kavandatud kui läbiräägitav madala või keskmise väärtusega hankemenetlus; huviavaldused esitatakse elektrooniliselt läbi EU Login’i ning tähtajad on avaldatud (28/04/2026–13/05/2026). Täpsemad kvalifikatsioonitingimused, hankedokumendid, hindamiskriteeriumid ja rahaline väärtus avaldatakse, kui hankemenetlus ametlikult käivitatakse. Bidders should prepare exhibition production, logistics and communication proposals and ensure EU Login access and two-factor authentication readiness ¹.

Footnotes

1. 1Procurement notice and portal information: ELi eelarve rändnäitus Eestis — tender details available on the EU Funding & Tenders Portal Tender page.

Opportunity Overview

The European Commission Representation in Estonia is seeking a service provider to organize and manage a travelling exhibition on the European Union budget across Estonia. This is a planned negotiated procedure for a middle or low-value contract, with the procedure identifier EC-COMM/TLL/2026/LVP/0258-EXA. The contracting authority is the European Commission, Directorate-General for Communication (DG COMM).

Project Description and Objectives

The primary objective of this exhibition campaign is to educate Estonian citizens about EU-funded projects and demonstrate the tangible benefits these projects bring to local communities. The exhibition aims to increase public awareness of how the EU budget is formed and the projects it supports. The exhibition will be interactive and creative, featuring concrete examples of local beneficiaries who will share their experiences of project participation and the benefits delivered to their communities.

Exhibition Scope and Schedule

Duration and Geographic Coverage:The travelling exhibition will operate for 18 to 20 weeks, running from November 2026 through March 2027. It will visit up to nine different locations across Estonia, showcasing 25 to 30 different EU-funded projects. The exhibition will launch with an opening event in Tallinn, which will also include a thematic discussion on the EU budget.

Key Requirements for Service Providers

• Design and deliver an interactive exhibition format that engages visitors creatively
• Curate and present 25 to 30 EU-funded projects with local relevance
• Coordinate logistics for moving the exhibition across nine Estonian locations over 18 to 20 weeks
• Organize the opening event in Tallinn with accompanying EU budget discussion
• Feature testimonials and participation stories from local project beneficiaries
• Ensure exhibition content clearly communicates EU budget formation and project benefits

Procurement Process Details

Procedure Type:Planned negotiated procedure for middle or low-value contract. This is not yet an active call for tenders but an announcement of the Commission's intention to launch a future negotiated procedure.

Service Classification:Exhibition, fair and congress organisation services (CPV code 79950000)

Contract Nature:Services contract

Important Dates and Deadlines

How to Participate

Interested service providers must submit expressions of interest electronically through the EU Funding and Tenders Portal. An EU Login account is required for electronic submission. Submissions must be sent exclusively to the address for submission specified in the portal. ¹

Estimated Contract Value

The estimated total value of the contract has not been publicly disclosed in the available procurement documentation. However, given the scope of the project covering 18 to 20 weeks, nine locations, and 25 to 30 projects with interactive exhibition design and opening event organization, applicants should prepare comprehensive budget proposals reflecting the full scope of services required.

Eligibility and Submission Requirements

Service providers interested in this opportunity must have an EU Login account to participate. The portal requires two-factor authentication as of 30 June 2026. Prospective bidders should prepare detailed proposals addressing the interactive exhibition design, project curation, logistics management across multiple locations, and event organization capabilities. ²

Questions and Support

Potential bidders can submit questions through the Questions and Answers section of the EU Funding and Tenders Portal. The portal provides a public Q&A section where questions and responses are visible to all interested parties. An EU Login account is required to submit questions.

Strategic Context

This exhibition initiative aligns with the European Commission's broader communication strategy to enhance public understanding of EU funding mechanisms and their local impact. Estonia is currently engaged in discussions regarding the next EU budget framework for 2028-2034, with expectations to receive approximately €11 billioneuros in total support. ³ This exhibition serves as a communication tool to demonstrate the value and reach of EU investments to Estonian citizens during a critical period of EU budget negotiations.

Key Considerations for Applicants

• This is a planned procedure announcement, not an active tender. The actual call for tenders will be launched on or after 14 May 2026.
• The negotiated procedure format allows for direct engagement with selected providers rather than open competitive bidding.
• Service providers should demonstrate experience in designing interactive exhibitions and managing multi-location touring projects.
• Logistical expertise in coordinating exhibition movements across nine Estonian locations over 18 to 20 weeks is essential.
• Ability to work with local project beneficiaries and coordinate testimonial collection is a key requirement.
• The opening event in Tallinn requires event management and facilitation capabilities for policy discussions.
• Budget proposals should account for exhibition design, production, transportation, installation, staffing, and event organization costs.

Footnotes

1. 1Electronic submission through the EU Funding and Tenders Portal is mandatory. Service providers must access the portal at EU Funding and Tenders Portal and use their EU Login credentials to submit expressions of interest by the specified deadline.
2. 2Two-factor authentication will become mandatory for all EU Login accounts as of 30 June 2026. Prospective bidders are advised to register their preferred two-factor authentication method in advance to ensure uninterrupted access to the portal during the submission period.
3. 3According to statements by Estonian Finance Minister Jurgen Ligi, Estonia expects to receive approximately €11 billioneuros from the next EU budget framework (2028-2034), comprising €6.5 billioneuros in direct allocations and approximately €4.4 billioneuros from competitive funding sources. This exhibition is part of efforts to communicate EU budget benefits to Estonian citizens during ongoing EU budget negotiations.