Scientific ICT workstations for Unit E1

This document summarizes a procurement opportunity issued by the European Commission's Joint Research Centre (DG JRC). The opportunity is categorized as a low-value procurement (LVP) tender, not a grant. The primary aim of this tender is to acquire scientific ICT workstations for Unit E1, intended to replace current Geographic Information System (GIS) workstations that are outdated and running on Windows 10, which will reach its end-of-life, posing security vulnerabilities and integration issues with the new JRC DELTA domain.

The procurement identifier is EC-JRC/IPR/2025/LVP/5194-EXA. The required workstations must meet specific technical requirements collaboratively established with the T6 unit, ensuring compatibility with the DELTA domain infrastructure necessary for advanced scientific computing.

Key details include:
- **Eligible Applicant Types**: Open to economic operators, meaning businesses or suppliers capable of delivering the specified ICT equipment. The procurement is not SME-suitable, indicating the project might typically favor larger suppliers with requisite capabilities.
- **Funding Type**: This opportunity does not provide funding; instead, it involves a contract for the procurement of goods, indicating that successful bidders will be compensated for their supplied products.
- **Consortium Requirement**: The data does not state mandatory consortium requirements, allowing for both individual and joint bids.
- **Geographic Scope**: While not explicitly detailed, eligibility likely extends to entities from EU member states and potentially EEA countries, in accordance with standard EU procurement regulations.
- **Project Stage**: This entails the acquisition of readily available technology rather than research or developmental stages.
- **Deadline Details**: The registration deadline for expressions of interest is October 24, 2025, with the indicative launch date for formal tenders on October 27, 2025.

The contract will have a duration of up to 48 months, covering aspects such as delivery, installation, and potential maintenance of the workstations. Interested parties must submit their expressions of interest electronically within the outlined timeframe. However, it's important to note that this document serves as a pre-announcement and does not constitute an active call for tenders; procurement documents will be made available at a later date.

Suppliers seeking to participate should monitor the EU Funding & Tenders Portal for updates regarding the finalization and release of the tender documentation.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders.

The procedure identifier is EC-JRC/IPR/2025/LVP/5194-EXA.

The title of the planned call for tenders is Scientific ICT workstations for Unit E1.

The description is as follows: These PCs are essential to replace our current GIS workstations, which are no longer performing adequately on the VDI platform. Critically, the existing PCs are running on Windows 10, which reaches End-of-Life (EOL) in October, posing a significant security and compatibility risk. Furthermore, they can't integrate with the new JRC DELTA domain. The specifications for these new PCs have been thoroughly reviewed and agreed upon with the T6 unit, as they will be placed in the DELTA domain.

The procedure type is 47396214.

The estimated total value is not provided.

The lead contracting authority is the European Commission, DG JRC Joint Research Centre.

The main classification (CPV) is 30214000 - 30214000.

The nature of the contract is supplies.

The maximum contract duration is 48 months.

There is no framework agreement.

The start date for expression of interest is 2025-10-09 Europe/Brussels.

The deadline for expression of interest is 24/10/2025 05:59 Europe/Rome.

The indicative date of launch of the negotiated procedure is 2025-10-27 Europe/Rome.

The method of expression of interest is electronic.

The address for expression of interest is Express interest.

Submissions must be sent exclusively at the address for submission given.

A frequently asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future low or middle value negotiated procedure by the European Commission's Joint Research Centre (JRC). The JRC intends to procure scientific ICT workstations for Unit E1 to replace existing GIS workstations that are no longer adequate, pose security risks due to the Windows 10 end-of-life, and cannot integrate with the JRC DELTA domain. The procedure identifier is EC-JRC/IPR/2025/LVP/5194-EXA. The expression of interest period starts on October 9, 2025, and ends on October 24, 2025. The indicative launch date for the negotiated procedure is October 27, 2025. The contract will be for supplies, with a maximum duration of 48 months. Companies interested in this future opportunity should express their interest electronically through the provided link. It is important to note that this announcement is not a call for tenders, and procurement documents are not yet available. The reference 'ExA' indicates a pre-announcement, not an active tender.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, given that this is a planned call for tenders for supplies, it is likely that the eligible applicants will be businesses, including SMEs and large enterprises, that can provide the required scientific ICT workstations.

Funding Type: This is a procurement opportunity, specifically a planned call for tenders. The nature of the contract is supplies.

Consortium Requirement: The information does not explicitly state whether a consortium is required. It is likely that both single applicants and consortia could be eligible, but this would need to be confirmed in the actual call for tenders.

Beneficiary Scope (Geographic Eligibility): The information does not explicitly state the geographic eligibility for applicants. Given that it is an EU funding and tenders portal, it is highly likely that entities from the EU and potentially EEA countries are eligible. The specific call for tenders will provide more details.

Target Sector: The target sector is ICT, specifically related to scientific ICT workstations. This falls under the broader category of technology and potentially research infrastructure.

Mentioned Countries: No specific countries are mentioned. The relevant region is the EU, given the source of the information.

Project Stage: This opportunity concerns the supply of equipment, specifically scientific ICT workstations. Therefore, the relevant stage is procurement and supply of existing technology rather than research, development, or commercialization of new technologies.

Funding Amount: The opportunity is described as a "low or middle value procedure," but the estimated total value is not specified.

Application Type: This is a planned call for tenders, specifically a negotiated procedure. The method of expression of interest is electronic.

Nature of Support: Beneficiaries will receive money in exchange for supplying the required scientific ICT workstations.

Application Stages: The information indicates at least two stages: an expression of interest and a subsequent negotiated procedure. Therefore, there are at least 2 stages.

Success Rates: The success rates are not mentioned in the provided information.

Co-funding Requirement: The information does not explicitly state whether co-funding is required.

Summary:

This is a pre-announcement of a planned call for tenders by the European Commission, DG JRC Joint Research Centre, for the supply of scientific ICT workstations for Unit E1. The procedure identifier is EC-JRC/IPR/2025/LVP/5194-EXA. This is not a call for tenders yet, but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure. The workstations are needed to replace existing GIS workstations that are no longer performing adequately and are running on Windows 10, which is reaching its end-of-life, posing security risks. The new PCs must also integrate with the new JRC DELTA domain. The contract duration is a maximum of 48 months. The start date for expression of interest is planned for 2025-10-09, with a deadline of 2025-10-24. The indicative date for the launch of the negotiated procedure is 2025-10-27. The expression of interest must be submitted electronically. This opportunity is relevant for businesses that supply ICT equipment, particularly scientific workstations. Interested parties should monitor the EU Funding & Tenders Portal for the official call for tenders to be published. The main classification (CPV) code is 30214000.