Scientific ICT workstations for Unit E1

This document details a planned negotiated procurement procedure by the European Commission's Joint Research Centre (JRC) for the supply of scientific ICT workstations needed to replace outdated GIS workstations. The current workstations, which run on Windows 10, are becoming a risk as they reach end-of-life and cannot integrate with the new JRC DELTA domain. The procedure identifier is EC-JRC/IPR/2025/LVP/3859-EXA. The main classification (CPV code) for this contract is 30214000, which corresponds to workstations.

The funding type is a procurement contract, and eligible applicants include suppliers of ICT equipment capable of meeting the technical specifications. While specific eligible applicant types are not explicitly stated, it is anticipated that both SMEs and large enterprises can participate. There is no consortium requirement, meaning single entities can submit bids. Geographic eligibility includes at least EU member states under standard EU procurement rules, but specific restrictions are not mentioned.

The estimated funding amount is not disclosed, and the maximum contract duration is set at 48 months. The application type is classified as an open call, with an electronic submission requirement via the Funding and Tenders Portal. Interested parties must express interest electronically starting July 21, 2025, with a deadline on August 2, 2025. Following this, the indicative launch date for the negotiated procedure is August 4, 2025.

The nature of support is monetary, as the selected supplier will receive payment for the delivered goods. The procurement process involves a single-stage application process, primarily aimed at technical and financial evaluation before the award is made.

In summary, this procurement opportunity seeks to acquire high-performance scientific workstations to enhance GIS capabilities at JRC. The move aims to address ongoing security and compatibility risks and ensure compliance with the new operational domain. Interested suppliers can prepare to participate starting from the expressed interest date. This announcement is intended to inform potential bidders of the upcoming procurement and is not a call for tenders at this stage.

This is a pre-information notice for a planned negotiated procedure for a low or middle value contract, not a call for tenders. The contracting authority intends to publish a future negotiated procedure.

The procedure identifier is EC-JRC/IPR/2025/LVP/3859-EXA.

The title of the planned call for tenders is Scientific ICT workstations for Unit E1.

The description states that these PCs are essential to replace current GIS workstations that are no longer performing adequately on the VDI platform. The existing PCs are running on Windows 10, which reaches End-of-Life (EOL) in October, posing a significant security and compatibility risk. Furthermore, they cannot integrate with the new JRC DELTA domain. The specifications for these new PCs have been thoroughly reviewed and agreed upon with the T6 unit, as they will be placed in the DELTA domain.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The lead contracting authority is the European Commission, DG JRC Joint Research Centre.

The main classification (CPV code) is 30214000 Workstations.

The nature of the contract is supplies.

The maximum contract duration is 48 months.

There is no framework agreement.

The start date for expression of interest is 2025-07-21 Europe/Brussels.

The deadline for expression of interest is 02/08/2025 04:59 Europe/Rome.

The indicative date of launch of the negotiated procedure is 2025-08-04 Europe/Rome.

The method of expression of interest is electronic.

The address for expression of interest is through the "Express interest" link provided.

Submissions must be sent exclusively at the address for submission given.

A question and answer section is available, requiring a login to create questions. A FAQ section is also available, including a downloadable XLS file.

One FAQ is listed: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer clarifies that references with ‘ExA’ are not calls for tenders but announcements of the contracting authority’s intent to launch a future negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-information notice regarding a future procurement procedure by the European Commission's Joint Research Centre (JRC) for the supply of scientific ICT workstations for Unit E1. The existing workstations need replacement due to performance issues, the upcoming end-of-life of Windows 10, and incompatibility with the JRC DELTA domain. The procurement will be a negotiated procedure for a low or middle value contract. Interested parties can express their interest electronically, and the indicative launch date for the negotiated procedure is August 4, 2025. It is important to note that this is not a call for tenders yet, but a preliminary announcement.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, since this is a planned negotiated procedure for a middle/low value contract for supplies, it is likely that the eligible applicants would be companies or firms capable of supplying scientific ICT workstations. This could include SMEs, large enterprises, or specialized suppliers.

Funding Type: This is a planned negotiated procedure for a middle/low value contract, so the funding type is procurement. The contracting authority intends to purchase scientific ICT workstations.

Consortium Requirement: The information does not explicitly state whether a consortium is required. Given that it is a procurement for scientific ICT workstations, it is more likely that single applicants (individual companies) are eligible.

Beneficiary Scope (Geographic Eligibility): The information does not explicitly state the geographic eligibility. However, since the lead contracting authority is the European Commission, DG JRC, it is highly likely that the geographic eligibility includes at least the EU member states. It may also include other countries, but this is not specified.

Target Sector: The target sector is ICT, specifically related to scientific workstations. The relevant CPV code is 30214000, which refers to workstations.

Mentioned Countries: No specific countries are mentioned. The European Commission, DG JRC is the lead contracting authority, implying a European focus.

Project Stage: This opportunity is for the supply of equipment, specifically scientific ICT workstations. Therefore, the relevant stage is commercialization, as the workstations are already developed and ready for purchase.

Funding Amount: The opportunity is described as a "low or middle value procedure," but the estimated total value is not specified. Therefore, the funding range is variable.

Application Type: The application type is a planned negotiated procedure. This means that the contracting authority will likely invite a limited number of potential suppliers to submit offers. The first step is to express interest electronically.

Nature of Support: The nature of support is monetary, as the selected supplier will receive payment for the supplied scientific ICT workstations.

Application Stages: The application process appears to have multiple stages. First, there is an expression of interest. Then, the contracting authority will likely select a limited number of candidates to participate in the negotiated procedure. Finally, these candidates will submit their offers, and the contracting authority will select the winning bid. Therefore, there are at least 3 stages.

Success Rates: The success rates are not mentioned. However, given that this is a negotiated procedure, the success rate for those invited to submit a full proposal is likely to be higher than an open call.

Co-funding Requirement: The information does not mention any co-funding requirement. It is likely that no co-funding is required, as this is a procurement contract.

Summary: This is a pre-announcement for a planned negotiated procurement procedure by the European Commission, DG JRC (Joint Research Centre) for the supply of scientific ICT workstations for Unit E1. The existing GIS workstations need to be replaced because they are not performing adequately on the VDI platform, are running on Windows 10 which is reaching its End-of-Life, and cannot integrate with the new JRC DELTA domain. The procedure identifier is EC-JRC/IPR/2025/LVP/3859-EXA. The procedure type is a planned negotiated procedure for a middle/low value contract. The main classification (CPV) is 30214000 Workstations. The nature of the contract is supplies, and the maximum contract duration is 48 months. There is no framework agreement. The start date for expression of interest is 2025-07-21, and the deadline for expression of interest is 2025-08-02. The indicative date of launch of the negotiated procedure is 2025-08-04. The method of expression of interest is electronic, and interested parties must express their interest via the provided link. This is not a call for tenders, but a publication announcing the contracting authority’s intention to publish a future negotiated procedure. The procurement aims to replace outdated workstations with new PCs that can integrate with the JRC DELTA domain and address security and compatibility risks associated with the current Windows 10 operating system.