RMS/250710 -Provision of Evaluation and Feedback services

The European Centre for Disease Prevention and Control (ECDC) has issued a call for tenders, specifically ECDC/2025/OP/0013, aimed at securing evaluation and feedback services through a framework contract. The overall objective is to help EU entities comply with regulatory monitoring and evaluation obligations. The estimated value of the contract is €10 million over a maximum period of 48 months, starting with an initial 12-month term that can be renewed three times.

This is an open procedure requiring electronic submissions via the EU's Funding & Tenders Portal by November 18, 2025, at 16:00 CET. The public tender opening will occur on November 20, 2025. Although no specific countries are mentioned, eligibility is likely extended to entities within EU member states and potentially the European Economic Area (EEA) and other partner countries depending on applicable agreements.

The call encourages submissions from a range of economic operators, including consulting firms, research organizations, and larger consortia. Individual applicants or consortium applications are both permissible, but the tender indicates a preference for larger entities, as it is categorized as not suitable for small and medium enterprises (SMEs).

Proposals will be evaluated based on a quality-price ratio, with quality accounting for 60% and price for 40%. Interested applicants must register for a Personal Identification Code (PIC) and ensure compliance with the electronic submission's technical requirements, such as file size limitations and document naming conventions.

The framework contract offers flexibility, allowing participating EU entities to request specific work orders throughout its duration, thereby ensuring the availability of expert evaluation services. The successful tenderers will be compensated for the services they deliver, with no co-funding requirements. Tenderers should consult detailed documents provided within the portal for comprehensive specifications and further instructions related to the submission process.

The European Centre for Disease Prevention and Control (ECDC) has published a call for tenders, ECDC/2025/OP/0013, for the provision of evaluation and feedback services. The TED reference for this tender is 195/2025 666639-2025. The overall objective is to establish a framework contract (FWC) to ensure participating EU entities comply with regulatory obligations for monitoring and evaluation. The specific objectives are to secure the availability of evaluation and feedback services and to support EU entities in implementing their evaluation tasks through externally sourced expert services.
 
 This is an open procedure with an estimated total value of 10,000,000 EUR. The contract's nature is for services, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. The framework agreement will be partly without reopening and partly with reopening of competition.
 
 Key milestones include a TED publication date of October 10, 2025. The date and time of the public opening is November 20, 2025, at 12:00 Europe/Stockholm time. The deadline for receipt of tenders is November 18, 2025, at 16:00 Europe/Stockholm time. The contracting authority is not bound to reply to questions submitted after November 10, 2025, at 07:00 Europe/Stockholm time.
 
 Submissions must be sent exclusively via electronic submission.
 
 The available documents include:
 
 Invitation to tender RMS250710-ECDC2025OP0013 Invitation letter, published on 10/10/2025, Version 1, with no translations available.
 Tender Specifications Admin Part1 ECDC2025OP0013 Tender specifications administrative part, published on 10/10/2025, Version 1, with no translations available.
 Tender Specifications Technical part2 ECDC2025OP0013 Technical specifications, published on 10/10/2025, Version 1, with no translations available.
 Financial Tender form ECDC2025OP0013 Financial offer form, published on 10/10/2025, Version 1, with no translations available.
 Draft FWC ECDC2025OP0013 Draft contract, published on 10/10/2025, Version 1, with no translations available.
 
 Frequently Asked Questions (FAQ):
 
 How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
 Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
 Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender, as the system encrypts all attachments upon upload.
 Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate, etc.
 Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
 How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements.
 Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
 I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
 Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
 I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
 How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
 Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
 How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
 How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
 Which is the character set encoding in the system? The character set encoding is UTF-8.
 Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
 Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
 Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed, and deleted.
 In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
 I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.
 
 In summary, this tender opportunity from the ECDC seeks to establish a framework contract for evaluation and feedback services to support EU entities in meeting their regulatory obligations for monitoring and evaluation. The tender is open to all eligible organizations and will be awarded based on the best price-quality ratio. The estimated total value of the framework contract is 10 million EUR, and the maximum duration is 48 months. Interested parties must submit their tenders electronically by November 18, 2025, and should consult the provided documents for detailed specifications and requirements. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given that this is a call for tenders for services, it is likely open to a range of entities including companies, research institutes, consulting firms, and other organizations capable of providing evaluation and feedback services. The requirement for a PIC (Personal Identification Code) suggests that any legal entity can apply, either as a single applicant or as part of a consortium.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The nature of the contract is for services. The result of the tender will be a framework agreement.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The FAQ mentions that a PIC is mandatory whether participating as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU tender, it is likely open to entities within the EU and potentially the EEA, and possibly other countries depending on specific agreements.

Target Sector: The target sector is services, specifically "Evaluation and Feedback services". The main classification (CPV) code is 79419000 - 79419000, which relates to consulting services.

Mentioned Countries: No specific countries are mentioned, but Europe/Stockholm is mentioned as the timezone for milestones. The European Centre for Disease Prevention and Control (ECDC) is the lead contracting authority, implying a focus on the EU.

Project Stage: The project stage is for the provision of services, implying that the tender is seeking established entities capable of delivering evaluation and feedback services.

Funding Amount: The estimated total value of the tender is 10,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing evaluation and feedback services.

Application Stages: The number of stages is not explicitly mentioned, but it involves at least one stage of submitting a tender. The award method is based on the best price-quality ratio, suggesting an evaluation process.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: Co-funding is not mentioned.

Summary:

This is a call for tenders (ECDC/2025/OP/0013) issued by the European Centre for Disease Prevention and Control (ECDC) for the provision of evaluation and feedback services. The overall objective is to establish a framework agreement (FWC) to ensure EU entities' compliance with regulatory obligations for monitoring and evaluation. The specific objectives are to secure the availability of evaluation and feedback services and to support EU entities in implementing their evaluation tasks. The procedure type is an open procedure, and submissions must be sent electronically. The estimated total value of the tender is 10,000,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The TED reference is 195/2025 666639-2025. The TED publication date is 10/10/2025, and the deadline for receipt of tenders is 18/11/2025 at 16:00 Europe/Stockholm. The contracting authority is not bound to reply to questions submitted after 10/11/2025 at 07:00 Europe/Stockholm. The tender documents include an invitation letter, administrative and technical specifications, a financial tender form, and a draft framework contract. Tenderers must register for a PIC (Personal Identification Code) to participate, and submissions must adhere to the eSubmission system requirements, including file size limits (under 50 MB per file) and naming conventions. The system supports 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The maximum number of documents that can be uploaded per tender is 200 files. The system supports the latest versions of Google Chrome and Mozilla Firefox.