RMS/250581 Canteen/Cafeteria feasibility study

The European Centre for Disease Prevention and Control (ECDC) is planning a feasibility study focused on upgrading and redesigning its canteen/cafeteria facilities located in Solna, Sweden. This study, identified as ECDC/2025/LVP/0016-EXA, is part of the ECDC's Workplace Transformation initiative aimed at improving the functionality and design of dining services for staff well-being.

Eligible applicants for this opportunity include any entities capable of providing consultancy services in facility design, particularly those with expertise in canteen and cafeteria operations. The nature of the opportunity is a procurement contract, meaning ECDC will pay for the services rendered rather than providing grants or loans. The study will assess various aspects, including cost-benefit analyses of different dining service models, proposed layouts, and the overall experience of the canteen/cafeteria.

No explicit requirement for a consortium is mentioned; thus, single applicants or partnerships may be eligible. Geographic eligibility is likely open to EU or EEA entities, with Sweden being the specific location mentioned. The project is classified as being in the feasibility study phase, focused on planning and analysis.

The funding amount is not disclosed, and applicants will need to submit their proposals electronically as part of a planned open call procedure. The submission deadline is July 31, 2025, with the expected negotiation procedure initiation on August 31, 2025.

The study's focus includes exploring new layout proposals, examining the advantages and disadvantages of canteen versus cafeteria services, and providing a cost estimate for both options. There is a monetary nature of support as the consultancy will be compensated, and there are no co-funding requirements outlined.

In summary, the ECDC is initiating a procurement process for a feasibility study intended to inform the potential redesign of its cafeteria facilities, contributing to a future procurement for services. Interested parties are encouraged to express their interest electronically before the stated deadline. This publication serves as a preliminary notice and is not a direct call for tenders.

This is a publication announcing the European Centre for Disease Prevention and Control's (ECDC) intention to publish a future negotiated low or middle value procedure, not a call for tenders. The procedure identifier is ECDC/2025/LVP/0016-EXA.

The ECDC is launching a canteen/cafeteria feasibility study as part of its Workplace Transformation initiative. The study aims to explore opportunities for improving the functionality, design, and overall experience of its dining facilities, and to assess the potential procurement of canteen and cafeteria services.

The ECDC is located at Gustav III:s Boulevard 40, 169 73 Solna, occupying a total floor area of 9,407 m² across five floors, a basement, and a rooftop. The study will focus on pre-identified areas within the premises, with particular attention to the current canteen/cafeteria space.

The aim of the feasibility study is to assess the potential for redesigning and upgrading the canteen/cafeteria to better support staff well-being, enhance usability, and align with modern workplace standards. The study will also provide the baseline for the upcoming procurement for the new canteen/cafeteria services.

The study is envisaged to focus on:
- Proposing new layout (fitting out i.e. furniture, equipment etc) 3 proposals and their costs
- Pro/cons of having canteen/cafeteria services
- Cost for having canteen services
- Cost for having cafeteria services

The procedure type is a planned negotiated procedure for a middle/low value contract. The lead contracting authority is the European Centre for Disease Prevention and Control. The main classification (CPV) code is 55510000, which refers to canteen services. The nature of the contract is for services. The maximum contract duration is 6 months. There is no framework agreement.

The start date for expression of interest is 2025-07-08 Europe/Brussels. The deadline for expression of interest is 01/08/2025 04:59 Europe/Stockholm. The indicative date of launch of the negotiated procedure is 2025-08-31 Europe/Stockholm.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. The address for expression of interest is "Express interest".

A frequently asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, the European Centre for Disease Prevention and Control (ECDC) is planning to launch a negotiated procedure for a low or middle value contract related to a feasibility study for upgrading its canteen/cafeteria facilities. This study will explore design options, assess the pros and cons of different service models (canteen vs. cafeteria), and estimate the associated costs. The study aims to improve staff well-being, enhance usability, and align the dining facilities with modern workplace standards. The feasibility study will also serve as a foundation for a future procurement process for new canteen/cafeteria services. Companies interested in participating in this future procedure should express their interest electronically by the specified deadline. This announcement is not a call for tenders, but a preliminary notice of a future opportunity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the feasibility study, eligible applicants could include consulting firms, architectural firms, design firms, or other service providers with expertise in canteen/cafeteria design, layout, and cost analysis.

Funding Type: The funding type is a service contract, as the opportunity is for a feasibility study. The contracting authority intends to publish a future negotiated low or middle value procedure, implying a procurement process for services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. It is possible that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned. Given that the contracting authority is the European Centre for Disease Prevention and Control (ECDC), it is likely that the opportunity is open to entities within the EU or EEA, but this is not definitively stated in the provided text.

Target Sector: The target sector is related to canteen services, facility design, and workplace improvement. Specifically, it targets the assessment and potential redesign of canteen/cafeteria facilities.

Mentioned Countries: Sweden is mentioned as the location of the ECDC (Solna, Sweden). Brussels is mentioned as the timezone for the start date of expression of interest.

Project Stage: The project stage is at the feasibility study phase. The aim is to assess the potential for redesigning and upgrading the canteen/cafeteria.

Funding Amount: The funding amount is described as a "low or middle value contract," but no specific monetary range is provided.

Application Type: The application type is an expression of interest, followed by a planned negotiated procedure.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, specifically the completion of the feasibility study.

Application Stages: There are at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This opportunity is a planned call for tenders by the European Centre for Disease Prevention and Control (ECDC) for a feasibility study related to the redesign and upgrade of its canteen/cafeteria facilities in Solna, Sweden. This is part of ECDC's Workplace Transformation initiative. The study aims to assess the potential for improving the functionality, design, and overall experience of the dining facilities, as well as to provide a baseline for the upcoming procurement of canteen and cafeteria services. The study should include proposing new layouts with cost estimates, and analyzing the pros and cons and costs associated with canteen and cafeteria services. The procedure type is a planned negotiated procedure for a middle/low value contract. The maximum contract duration is 6 months. The start date for expression of interest is 2025-07-08, and the deadline is 2025-08-01. The indicative date for the launch of the negotiated procedure is 2025-08-31. Submissions must be sent electronically. This announcement is not a call for tenders but a publication announcing the contracting authority’s intention to publish a future negotiated procedure.