Replacement of the Service Vehicle for Transport, Staff Mobility, and Logistical Support

The European Commission is preparing to issue a public procurement tender for the replacement of a service vehicle, specifically seeking a plug-in hybrid model for official transport, staff mobility, and logistical support. This opportunity is categorized as a supplies contract, with the procedure identifier EC-COMM/BTS/2025/LVP/0534-EXA. The maximum duration of the contract is set at 12 months, following standard EU procurement practices.

The procurement process will allow interested suppliers—primarily vehicle manufacturers, dealers, or specialized contractors—to express their interest electronically via the Funding and Tenders Portal. The timeline indicates that the publication date for this announcement will be October 6, 2025, with a registration deadline of October 20, 2025. The tentative date for launching the negotiated procedure is October 27, 2025.

Although no specific estimated total value is provided, the procurement is considered to fall within a low to middle value range. The eligibility criteria favor suppliers capable of delivering a plug-in hybrid vehicle, aligning with the EU's commitment to sustainable procurement.

There are no consortium requirements stated, meaning that individual suppliers can submit bids. The geographic scope is not explicitly restricted, but generally follows EU procurement rules allowing participation from suppliers within EU member states and those with favorable trade agreements with the EU.

This summary indicates that the procurement represents a straightforward goods transaction rather than a funding opportunity, with the European Commission as the buyer rather than a grant-making body. Interested parties are encouraged to monitor the designated portal for additional information and updates related to the future tender.

This is a pre-information notice, announcing the European Commission's intention to publish a future negotiated low or middle value procedure. This is NOT a call for tenders.

The procedure identifier is EC-COMM/BTS/2025/LVP/0534-EXA.

The description of the procurement is the replacement of the current service vehicle used for official transport, staff mobility, and logistical purposes, as it has reached the end of its service life. The new service vehicle needs to be a plug-in hybrid.

The procedure type is 47396214.

The estimated total value is not specified.

The lead contracting authority is the Európska komisia, DG COMM Communication.

The main classification (CPV) code is 34100000.

The nature of the contract is supplies.

The maximum contract duration is 12 months.

There is no framework agreement.

The start date for expression of interest is 2025-10-06 Europe/Brussels.

The deadline for expression of interest is 21/10/2025 05:59 Europe/Bratislava.

The indicative date of launch of the negotiated procedure is 2025-10-27 Europe/Bratislava.

The method of expression of interest is electronic.

To express interest, use the "Express interest" link.

Submissions must be sent exclusively at the address for submission given.

A question and answer section is available. To create a question, log in. Public Q&A, FAQs and My Q&A sections are available. Q&As can be downloaded as an xls file.

One Q&A is already available:
Question: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?
Answer: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure.
Published on 03/10/2024 17:32.

In summary, this is a pre-information notice regarding a future procurement procedure by the European Commission, DG COMM, for the replacement of a service vehicle with a plug-in hybrid model. The notice provides details such as the procedure identifier, a description of the required vehicle, the planned timeline for expressing interest and launching the negotiated procedure, and instructions on how to express interest electronically. It emphasizes that this is not a call for tenders but an announcement of an upcoming opportunity. The procurement falls under the category of supplies and has a maximum duration of 12 months. Interested parties can express their interest electronically and are advised to monitor the provided platform for further updates and the official launch of the negotiated procedure. A Q&A section is available for potential applicants to address any queries they may have.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, since this is a planned call for tenders for the replacement of a service vehicle, the eligible applicants would likely be suppliers or companies that can provide such vehicles, including SMEs and large enterprises.

Funding Type: This is a procurement opportunity, specifically a planned call for tenders. The nature of the contract is supplies.

Consortium Requirement: The text does not specify whether a single applicant or a consortium is required. It is likely that either a single applicant or a consortium of applicants could be eligible, but this would need to be confirmed in the actual call for tenders.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. Given that it is an EU funding and tenders portal, it is likely that the eligibility is at least for EU companies, and possibly also for companies in EEA countries or other countries with agreements with the EU.

Target Sector: The target sector is transport, specifically the supply of vehicles. The CPV code provided (34100000 - 34100000) also indicates the target sector is transport equipment and auxiliary products to transportation.

Mentioned Countries: No specific countries are mentioned, but the European Commission is the lead contracting authority, suggesting that the opportunity is relevant to the EU.

Project Stage: The project stage is procurement, as the contracting authority is looking to replace an existing service vehicle.

Funding Amount: The estimated total value is not specified, but the procedure is described as a "low or middle value procedure," suggesting that the funding amount is likely to be in the range of under €50k to €200k, or possibly up to €1M.

Application Type: The application type will be a negotiated procedure, following an expression of interest.

Nature of Support: The beneficiaries will receive money in exchange for the supply of a new plug-in hybrid service vehicle.

Application Stages: The application process appears to involve at least two stages: an expression of interest, followed by a negotiated procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a pre-announcement of a planned call for tenders by the European Commission, DG COMM, for the replacement of a service vehicle used for transport, staff mobility, and logistical support. The current vehicle has reached the end of its service life, and the new vehicle must be a plug-in hybrid. This is not a call for tenders yet, but rather a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure. Companies interested in supplying such a vehicle will be able to express their interest starting on 2025-10-06, with a deadline of 2025-10-21. The indicative date for the launch of the negotiated procedure is 2025-10-27. The procedure identifier is EC-COMM/BTS/2025/LVP/0534-EXA. The maximum contract duration is 12 months. The expression of interest must be submitted electronically. This opportunity is relevant to suppliers of vehicles, particularly plug-in hybrid vehicles, who are interested in contracting with the European Commission. The contracting authority is Európska komisia, DG COMM - Communication. The nature of the contract is supplies.