Rent of congress premises and ancillary services for Renew, Bratislava, from 03-04/11/2025.

The European Parliament is planning a public procurement tender for the rental of congress premises and ancillary services for an event organized by the Renew political group in Bratislava, Slovakia, scheduled for November 3-4, 2025. The tender is identified by the reference number EP-LINC/2025/LVP/0014-EXA.

The procurement will be conducted by the Directorate-General for Logistics and Interpretation for Conferences (LINC) of the European Parliament. The publication date of the opportunity is August 11, 2025, with a registration deadline set for September 12, 2025. The planned date for awarding the contract is September 18, 2025. This tender is classified under the Common Procurement Vocabulary (CPV) codes, with the main category being hotel accommodation services, and additional codes including food serving services and exhibition organization.

Eligible applicants are anticipated to be service providers capable of delivering the required services, such as hotels and event management companies. The procurement opportunity is open to entities within the European Union, particularly those that can provide the necessary services for the assigned location. There is no information suggesting a consortium is necessary, indicating that a single applicant may suffice.

The nature of the contract involves a direct payment for services rather than grant funding. Specific financial details, including the estimated contract value, were not disclosed. The contract duration is limited to three days, aligning with the event schedule.

This announcement serves as a preliminary notice, allowing interested parties sufficient time to prepare for the procurement process. It clarifies that the official tender documentation and detailed procedures will be made available closer to the application period. Interested parties should stay updated through the EU Funding & Tenders Portal for future developments regarding this procurement opportunity.

This is a publication announcing the European Parliament's intention to publish a future negotiated low or middle value procedure. It is not a call for tenders. More information can be found via a link provided. Submissions must be sent exclusively to the address for submission given.

The procedure identifier is EP-LINC/2025/LVP/0014-EXA. The description of the procedure is "Rent of congress premises and ancillary services for Renew, Bratislava, from 03-04/11/2025." The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Parliament, LINC Directorate-General for Logistics and Interpretation for Conferences. The main classification (CPV) code is 55120000, which corresponds to Hotel meeting and conference services. The nature of the contract is for services. The maximum contract duration is 3 days. There is no framework agreement associated with this procedure.

The start date for expression of interest is 2025-08-11 Europe/Brussels. The deadline for expression of interest is 13/09/2025 at 05:59 Europe/Brussels. The indicative date of launch of the negotiated procedure is 2025-09-18 Europe/Brussels. The method of expression of interest is electronic, and the address for expression of interest is "Express interest".

A question and answer section is available, where users can log in to create questions, view public Q&As, access FAQs, and download Q&As in XLS format. One FAQ is already present: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?" The answer clarifies that references with "ExA" are not calls for tenders but announcements of the contracting authority’s intent to launch a future low or middle negotiated procedure. This answer was published on 03/10/2024 at 17:32.

In summary, this is a pre-announcement for a future negotiated procedure by the European Parliament for renting congress premises and providing ancillary services in Bratislava for a Renew event scheduled for November 3-4, 2025. The procedure is expected to be of low or middle value. Companies interested in potentially participating in this procedure should express their interest electronically between August 11, 2025, and September 13, 2025. The actual negotiated procedure is expected to launch around September 18, 2025. It is important to note that this announcement is not a call for tenders, but rather a notification of a future opportunity.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, given the nature of the contract (rent of congress premises and ancillary services), it is likely that eligible applicants would include businesses such as hotels, conference centers, and event management companies.

Funding Type: The funding type is a procurement, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for services.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. Given the nature of the services, it is possible that both single applicants and consortia could be eligible, but this would need to be confirmed in the full call details when published.

Beneficiary Scope (Geographic Eligibility): The location of the services is Bratislava, Slovakia. While the geographic eligibility for applicants is not explicitly stated, it is likely that entities based in the EU, and potentially those in Slovakia or neighboring countries, would be favored. The contracting authority is the European Parliament.

Target Sector: The target sector is event management and hospitality, specifically related to the rental of congress premises and ancillary services. This falls under the broader category of services related to conferences and meetings.

Mentioned Countries: Slovakia (specifically Bratislava) is mentioned as the location for the services.

Project Stage: The project stage is procurement of services for a specific event planned for the future (November 3-4, 2025).

Funding Amount: The estimated total value is described as a middle/low value contract, but a specific funding range is not provided.

Application Type: The application type will be a negotiated procedure. This announcement is a preliminary notice indicating the contracting authority's intention to launch this procedure in the future. The method of expression of interest is electronic.

Nature of Support: The beneficiaries will receive money in exchange for providing services, specifically the rent of congress premises and ancillary services.

Application Stages: The application will involve at least two stages: an expression of interest and a subsequent negotiated procedure. The exact number of stages is not fully clear from the provided text, but it will involve at least these two steps.

Success Rates: The success rates cannot be determined from the provided information, as this is a preliminary announcement.

Co-funding Requirement: The information does not specify whether co-funding is required.

Summary:

This is a pre-announcement from the European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences, indicating their intention to launch a negotiated procurement procedure for a low or middle value contract. The contract concerns the rental of congress premises and ancillary services in Bratislava, Slovakia, for an event scheduled for November 3-4, 2025. The procedure identifier is EP-LINC/2025/LVP/0014-EXA. This is not a call for tenders yet, but a notice to allow interested parties to prepare. The start date for expression of interest is August 11, 2025, with a deadline of September 13, 2025. The indicative date for the launch of the negotiated procedure is September 18, 2025. Interested parties should monitor the EU Funding & Tenders Portal for the official call and related documents. The main classification (CPV) code is 55120000, which relates to hotel meeting and conference services. The maximum contract duration is 3 days. The expression of interest must be submitted electronically.