Provision of uniform design services

This document presents a procurement opportunity from the European Border and Coast Guard Agency (FRONTEX) for the provision of uniform design services. This is not a traditional grant but a framework contract intended for professional service providers. The procedure identifier is FRONTEX/2025/MVP/0054-EXA, and the designated contract duration is 2 years, with a possibility of extension for another 2 years, which totals a maximum of 48 months.

The main classification code for this procurement is CPV 98393000, indicating it relates to specialized service activities. The nature of this contract is specifically for services, concerning the design of uniforms needed by personnel tasked with border security and coast guard operations.

Key details include:
- **Contract Type**: Service contract under a framework agreement without reopening of competition.
- **Eligible Applicants**: Likely open to established companies, design firms, or consortia capable of delivering uniform design services. The "smeSuitableIndicator" noted as false suggests it may be less accessible for small enterprises, possibly requiring more resources and expertise.
- **Geographic Scope**: There are no specific restrictions mentioned, but it is implied that the opportunity is available to entities in EU member states, EEA countries, and potentially other countries with relevant agreements with the EU.
- **Funding**: This serves as a procurement opportunity, meaning the selected contractor will be compensated for their services delivered, rather than receiving a grant.
- **Deadline Specifics**: The start date for expression of interest is set for October 14, 2025, with a submission deadline on November 1, 2025. The indicative date for launching the negotiated procedure is November 6, 2025. All submissions must be done electronically through the Funding and Tenders Portal.

No estimated contract value is provided, though it is suggested to fall into a low or middle value category, indicative of being budget-friendly rather than large-scale funding.

The procurement process involves two primary stages:
1. Submission of interest and tender documentation by the deadline.
2. Evaluation of tenders by an Evaluation Committee based on set criteria to select the most qualified applicant(s).

In summary, this opportunity is centered around acquiring professional design services for uniforms, with a structured procurement process in place, targeting firms equipped to meet the specified service requirements. Interested parties are encouraged to monitor communications for the official call and prepare their submissions accordingly.

This is a pre-information notice, announcing the European Border and Coast Guard Agency (FRONTEX)'s intention to publish a future negotiated low or middle value procedure. This is NOT a call for tenders.

The procedure identifier is FRONTEX/2025/MVP/0054-EXA.

Frontex seeks to establish a Framework contract for the provision of uniform design services.

The contract duration is 2 years with the possibility of extension for another 2 years, making a maximum contract duration of 48 months. It will be a framework agreement without reopening of competition.

The estimated total value is not specified.

The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX).

The main classification (CPV) code is 98393000 - 98393000.

The nature of the contract is for services.

Milestones:
The start date for expression of interest is 2025-10-14 Europe/Brussels.
The deadline for expression of interest is 01/11/2025 06:59 Europe/Warsaw.
The indicative date of launch of the negotiated procedure is 2025-11-06 Europe/Warsaw.

The method of expression of interest is electronic. The address for expression of interest is "Express interest".

A question and answer section is available, requiring users to log in to create questions. A public Q&A, FAQ's and My Q&A section is available.

One question has been answered in the public Q&A:
Question: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?
Answer: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure.
Published on 03/10/2024 17:32.

In summary, this is a pre-information notice from FRONTEX regarding a future opportunity for a framework contract for uniform design services. The actual call for tenders has not been published yet. The notice provides details such as the procedure identifier, a description of the services required, the contract duration, and key milestones related to the expression of interest and the indicative launch date of the negotiated procedure. Interested parties should monitor the provided channels for the official call for tenders to be published. The opportunity is for a low or middle value procedure, and the contract will be a framework agreement without reopening of competition.

Eligible Applicant Types: The opportunity does not explicitly define eligible applicant types. However, given the nature of the contract for uniform design services, it is likely that eligible applicants would include companies, firms, or other legal entities with the capacity to provide such services. This could include SMEs, large enterprises, or specialized design agencies.

Funding Type: This is a planned call for tenders, indicating that the primary financial mechanism will be procurement. The contracting authority, FRONTEX, will be purchasing services through a framework contract.

Consortium Requirement: The opportunity does not specify whether a single applicant or a consortium is required. It is possible that both single applicants and consortia may be eligible to apply.

Beneficiary Scope (Geographic Eligibility): The opportunity does not explicitly state geographic eligibility. However, since FRONTEX is an EU agency, it is highly likely that the opportunity is open to entities located within the EU, and potentially also to entities in EEA countries or countries with specific agreements with the EU.

Target Sector: The target sector is design services, specifically related to uniform design. This falls under the broader category of services and potentially touches upon areas like textiles, fashion, or industrial design, depending on the specific requirements of the uniforms.

Mentioned Countries: No specific countries are mentioned, but the locations Brussels and Warsaw are mentioned in relation to the timing of the start date for expression of interest, the deadline for expression of interest, and the indicative date of launch of the negotiated procedure. The European Union is implied as the relevant region due to FRONTEX being an EU agency.

Project Stage: This opportunity is for the provision of services, so the relevant stage is likely commercialization or service delivery. The selected provider(s) will be expected to deliver uniform design services according to the terms of the framework contract.

Funding Amount: The estimated total value is not specified in the provided text. The announcement indicates a "low or middle value procedure," suggesting the contract value is not exceptionally high, but without further information, a more precise range cannot be determined.

Application Type: The application type is a planned call for tenders, which will be followed by a negotiated procedure. The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive money in exchange for providing uniform design services. This is a service contract.

Application Stages: Based on the description, there are at least two stages: expressing interest and participating in the negotiated procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text. Given that this is a procurement contract, co-funding is unlikely.

Summary:

This is an announcement of a planned call for tenders by FRONTEX, the European Border and Coast Guard Agency, for the provision of uniform design services. The procedure identifier is FRONTEX/2025/MVP/0054-EXA. This is not a call for tenders yet, but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure. The aim is to establish a framework contract for a duration of two years, with a possible extension of another two years, making the maximum contract duration 48 months. The procedure will be a framework agreement without reopening of competition. The start date for expression of interest is planned for 2025-10-14, with a deadline of 2025-11-01. The indicative date for the launch of the negotiated procedure is 2025-11-06. Interested parties must express their interest electronically. The opportunity is likely targeted at design agencies, firms, or other entities capable of providing uniform design services. The geographic eligibility is likely focused on EU member states, potentially including EEA countries or countries with specific agreements with the EU. The estimated total value of the contract is not specified, but it is described as a low or middle value procedure. The selected provider will receive monetary compensation for the services rendered. The process involves at least two stages: expressing interest and participating in a negotiated procedure. The announcement also clarifies that references with ‘ExA’ are not calls for tenders but announcements of intent to launch a future negotiated procedure.