Provision of Training Brokerage Services

The European Union Agency for Asylum (EUAA) has issued a call for tenders, identified as EUAA/MLA/2025/OP/0016, for providing training brokerage services. This initiative aims to establish an interinstitutional framework contract to support the Agency in developing efficient processes for managing training requests. The estimated contract value is 2,000,000 EUR, and the maximum duration is set at 48 months.

Eligible applicants include organizations specializing in training, consulting, and human resources development. This is an open procedure necessitating electronic submissions via the Funding and Tenders Portal. The deadline for submitting tenders is 14 July 2025, at 12:00 Malta time, with a public opening scheduled for 15 July 2025 at 10:00.

The contract will focus on sourcing various training programs, including workshops and conferences that cover areas from soft skills development to technical expertise. The award criteria will favor the best price-quality ratio, emphasizing the quality of training designs and trainer qualifications over pricing.

Key documents required for submission include an invitation letter, tender specifications, and several annexes related to financial proposals and confidentiality declarations. A Personal Identification Code (PIC) is mandatory for participation, and electronic submissions must adhere to specific size and format regulations.

The public procurement opportunity aims to provide a centralized training resource to enhance staff development within the EU institutional framework. Interested providers should review all specifications carefully to ensure compliance with the requirements and timelines outlined in the tender documents. The overall goal is to support the Agency's strategic development objectives and efficient management of human resources.

The European Union Agency for Asylum (EUAA) has announced a call for tenders, EUAA/MLA/2025/OP/0016, for the provision of training brokerage services. This is an interinstitutional procurement that will result in an interinstitutional framework contract. The TED reference for this call is 105/2025 355562-2025.

The overall purpose of the Service Framework Contract is to provide training brokerage services to support the Agency in developing a streamlined and efficient process for managing specific training and similar requests. The Agency will source a diverse range of training programs, conferences, workshops, and other similar activities across various fields, from soft skills development to technical expertise. These activities should align with the Agency's strategic staff development goals and contribute to the efficient management of human resources.

This is an open procedure, and submissions must be electronic. The estimated total value of the contract is 2,000,000 EUR. The TED publication date is 03/06/2025. The lead contracting authority is the European Union Agency for Asylum. The main classification (CPV) code is 80500000, which refers to training services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 03/06/2025, Date and time of public opening: 15/07/2025 10:00 Europe/Malta, Deadline for receipt of tenders: 14/07/2025 12:00 Europe/Malta, Contracting authority is not bound to reply to questions submitted after: 04/07/2025 05:00 Europe/Malta.

The following documents are available for download: Invitation letter (published 03/06/2025, Version 1), Tender specifications administrative part 1 (published 03/06/2025, Version 1), Annex 2 - SSF - to tender specification part 1 administrative specification (published 03/06/2025, Version 1), Annex 2 Financial Proposal Form SSF 7 (published 03/06/2025, Version 1), Annex B Data Processing Agreement (published 03/06/2025, Version 1), Tender specification part 2 technical specifications (published 03/06/2025, Version 1), Annex A - Declaration of confidentiality (published 03/06/2025, Version 1), Draft contract (published 03/06/2025, Version 1). No translations are available for any of these documents.

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.

How should I name attachments in eSubmission? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The.

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req.

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger.

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this call for tenders seeks a service provider to act as a training broker for the European Union Agency for Asylum. The selected provider will be responsible for sourcing a wide variety of training programs, workshops, and conferences to meet the agency's staff development needs. The contract is a framework agreement with an estimated value of 2 million EUR and a duration of 48 months. The tendering process is open, and submissions must be made electronically by the specified deadline. The award will be based on the best price-quality ratio. Interested parties should carefully review the tender specifications and related documents for detailed requirements and submission instructions. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given that this is a call for tenders for the provision of training brokerage services, eligible applicants are likely to be organizations or companies that specialize in training, consulting, or human resources development. This could include SMEs, large enterprises, or other types of organizations with the relevant expertise and capacity.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The nature of the contract is for services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that this is an EU funding opportunity, it is likely that applicants from the EU and potentially EEA countries are eligible. Further details would be needed from the tender specifications.

Target Sector: The target sector is training services and human resources development. The call specifically mentions "training brokerage services" and sourcing "a diverse range of training programs, conferences, workshops or other similar activities across various fields, from soft skills development to technical expertise."

Mentioned Countries: Malta is mentioned in the context of the time zone for the public opening and deadline for receipt of tenders.

Project Stage: This opportunity is for the provision of services, so the expected maturity is for organizations that are already established and capable of delivering training brokerage services.

Funding Amount: The estimated total value of this procurement is 2,000,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for providing training brokerage services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there will be at least two stages: submission of the tender and evaluation of the tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders issued by the European Union Agency for Asylum (EUAA) for the provision of training brokerage services. The procedure identifier is EUAA/MLA/2025/OP/0016. The estimated total value of the procurement is 2,000,000 EUR. The purpose of this Service Framework Contract is to source a diverse range of training programs, conferences, workshops, and similar activities across various fields, from soft skills development to technical expertise, aligning with the Agency's strategic staff development goals and contributing to efficient management of human resources. The procedure type is an open procedure, and submissions must be sent electronically. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio, and the framework agreement is without reopening of competition. The TED publication date is 03/06/2025. The deadline for receipt of tenders is 14/07/2025 at 12:00 Europe/Malta. The contracting authority is not bound to reply to questions submitted after 04/07/2025 at 05:00 Europe/Malta. Tenderers must submit their proposals electronically through the designated submission address. The call for tenders is related to an interinstitutional procurement, leading to the conclusion of an interinstitutional framework contract. The main classification (CPV) code is 80500000 - Training services. The documents required for submission include an invitation letter, tender specifications (administrative and technical parts), annexes (SSF, financial proposal form, data processing agreement, declaration of confidentiality), and a draft contract. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. Attachments should be less than 50 MB in size, and the maximum number of documents that can be uploaded per tender is 200. A Personal Identification Code (PIC) is mandatory to participate in the call for tenders. The eSubmission system supports the latest versions of Google Chrome and Mozilla Firefox.