Provision of printing and layout services

The European Training Foundation (ETF) has issued a call for tenders, designated as ETF/2025/OP/0013, for the provision of printing and layout services. This tender is structured into two lots: Lot 1 focuses on printing services with an estimated value of EUR 240,000, and Lot 2 is for layout services with an estimated value of EUR 128,000. This brings the total estimated value of the tender to EUR 368,000.

Eligible applicants are economic operators, including both small and medium enterprises (SMEs) and larger firms capable of providing the required services. However, the tender documents indicate that this opportunity is not specifically suitable for SMEs. The tender is categorized as a procurement contract rather than a grant and is aimed at purchasing services, with the ETF using a framework agreement that allows for multiple operators but designates one for each lot.

There are no explicit consortium requirements, meaning a single applicant can respond to the tender. Geographic eligibility is open primarily to companies within the European Union, and potentially to international operators, but the tender does not specify broader geographic restrictions.

The target sector encompasses services related to printing and graphic design, specifically identified by common procurement vocabulary (CPV) codes as 79800000 for printing and related services, and 79822500 for graphic design services. Notably, while the tender does not mention specific countries, European entities are primarily intended participants.

The tender process is described as an open call, allowing electronic submissions until the deadline of August 6, 2025, at 16:00 CET. This single-stage application process concludes when tenders are submitted, with no pre-qualification or multi-stage evaluations stated in the documents. The nature of the support entails monetary compensation for the successful applicants, who will be paid for the services rendered under the contract.

Success rates for bidders are unspecified, and no co-funding requirement exists—successful tenderers will be fully compensated for their services without needing additional financial contributions.

The award will be based on the best price-quality ratio, with quality constituting 60% of the evaluation criteria and price 40%. Tenderers will need to submit various documents, including a declaration of honor regarding exclusion and selection criteria and proof of financial solvency.

Overall, this procurement opportunity calls for service providers capable of fulfilling specific printing and layout needs, with clear stipulations regarding submission processes, document requirements, and evaluation criteria focused on quality and cost.

The European Training Foundation (ETF) has published a call for tenders, ETF/2025/OP/0013, for the provision of printing and layout services. The procedure is divided into two lots: Lot 1 for printing services and Lot 2 for layout services. The estimated total value of the tender is 368,000 EUR. The TED reference for this call is 125/2025 429594-2025.

The submission method is electronic, and the call is currently open for submissions. The deadline for receipt of tenders is 06/08/2025 at 16:00 Europe/Rome. The date and time of the public opening is 07/08/2025 at 10:00 Europe/Rome. The contracting authority is not bound to reply to questions submitted after 29/07/2025 05:00 Europe/Rome.

Lot 1 focuses on the provision of printing (and binding where relevant) services, covering a range of items such as periodicals, leaflets, reports, guides, totems, roll-ups, toolkits, and stationery items. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio, and the estimated value for Lot 1 is 240,000 EUR. The applicable CPV code is 79800000 Printing and related services, with an additional CPV code of 79822500 Graphic design services. This lot is a framework agreement without reopening of competition.

Lot 2 focuses on the provision of layout services, covering a range of items such as periodicals, leaflets, reports, guides, and toolkits. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio, and the estimated value for Lot 2 is 128,000 EUR. The applicable CPV code is 79800000 Printing and related services, with an additional CPV code of 79822500 Graphic design services. This lot is a framework agreement without reopening of competition.

The following documents are available for download:

ENETF2025OP0013 Invitation Printing-Layout Invitation letter, published on 03/07/2025, applicable to all lots, Version 1, with no translations available.
ENETF2025OP0013 Specifications Printing-Layout Tender specifications, published on 03/07/2025, applicable to all lots, Version 1, with no translations available.
ENAnnex C Declaration on honour on exclusion criteria and selection criteria, published on 03/07/2025, applicable to all lots, Version 1, with no translations available.
ENAnnex D Financial solvency table, published on 03/07/2025, applicable to all lots, Version 1, with no translations available.
ENAnnex E1 Business Identification forms, published on 03/07/2025, applicable to all lots, Version 1, with no translations available.
ENAnnex E2 Business Identification forms, published on 03/07/2025, applicable to all lots, Version 1, with no translations available.
ENAnnex E3 Business Identification forms, published on 03/07/2025, applicable to all lots, Version 1, with no translations available.
ENETF2025OP0013 Draft-contract Lot1 Printing Draft contract, published on 03/07/2025, specific to Lot 1, Version 1, with no translations available.
ENETF2025OP0013 Draft-contract Lot2 Layout Draft contract, published on 03/07/2025, specific to Lot 2, Version 1, with no translations available.

Submissions must be sent exclusively via electronic means at the address provided in the submission terms.

Some frequently asked questions (FAQ) and their answers are available:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
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Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender, as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate, etc.
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I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.
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How many attachments can I upload per submission? The maximum number of documents is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
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Which file types does the system support? The supported file types depend on the type of submission.
Can I view and edit my draft submission? Yes, until the deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this is a call for tenders by the European Training Foundation for printing and layout services. It is divided into two lots, one for printing and one for layout, with a total estimated value of 368,000 EUR. Companies can bid for one or both lots. The deadline for submissions is August 6, 2025. The award will be based on the best price-quality ratio. All submissions must be made electronically. The tender documents provide detailed specifications and requirements for each lot, as well as instructions for submitting a tender. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents to ensure confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, eligible applicants are likely to be companies, firms, or other legal entities capable of providing printing and layout services. This would include SMEs and potentially larger enterprises with relevant expertise.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Training Foundation) is seeking to purchase services.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the documentation allows for the possibility of either, as the FAQ mentions the use of a Personal Identification Code (PIC) for both sole candidates/tenderers and members of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. Given that it is an EU funding opportunity, it is highly likely that the eligibility extends to companies registered in the EU and potentially EEA countries. Further details would be available in the tender specifications.

Target Sector: The target sector is printing and related services, as well as graphic design services. Specifically, the tender targets companies providing printing services and layout services.

Mentioned Countries: Rome, Italy is mentioned as the timezone for milestones.

Project Stage: The project stage is not applicable, as this is a procurement of services, not a project in the traditional sense. The tender is for the provision of ongoing services.

Funding Amount: The estimated total value of the tender is 368,000 EUR. Lot 1 (Printing services) has an estimated value of 240,000 EUR, and Lot 2 (Layout services) has an estimated value of 128,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Non-monetary services. The successful tenderers will receive service contracts to provide printing and layout services.

Application Stages: The number of application stages is not explicitly stated, but it is likely to involve at least two stages: submission of the tender and evaluation of the tender. There may be additional stages such as clarification and contract negotiation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (ETF/2025/OP/0013) issued by the European Training Foundation (ETF) for the provision of printing and layout services. The tender is divided into two lots: Lot 1 for printing services, estimated at 240,000 EUR, and Lot 2 for layout services, estimated at 128,000 EUR. The total estimated value of the tender is 368,000 EUR. The procedure is an open procedure, meaning any interested and eligible economic operator can submit a tender. The deadline for receipt of tenders is August 6, 2025, at 16:00 Europe/Rome time. The contract duration is a maximum of 48 months. Submissions must be sent electronically. Tenderers must submit a declaration on honour regarding exclusion and selection criteria, and provide business identification forms and a financial solvency table. The award method is based on the best price-quality ratio. The documentation includes an invitation letter, tender specifications, draft contracts for each lot, and annexes related to the tender process. The eSubmission system supports multiple languages and uses encryption to ensure the integrity and confidentiality of information. The maximum attachment size is 50 MB, and the maximum number of attachments is 200. A PIC (Personal Identification Code) is mandatory for participation. The European Training Foundation (ETF) is seeking service providers to deliver printing and layout services for a range of items, including periodicals, leaflets, reports, guides, totems, roll-ups, toolkits, and stationery items. The contracting authority is not bound to reply to questions submitted after July 29, 2025, at 05:00 Europe/Rome.