Provision of Personal Protective Equipment (PPE) and Sanitary Items

This opportunity is a procurement tender issued by the European Border and Coast Guard Agency (FRONTEX) for the provision of Personal Protective Equipment (PPE) and sanitary items. The tender, reference number FRONTEX/2025/OP/0001, was published on November 8, 2025, with a total estimated value of €2,000,000. The tender is open for electronic submission, with the deadline for tenders set for September 9, 2025, at 16:00 Europe/Warsaw. It is part of a framework agreement allowing for the purchase of different quantities of specified PPE and sanitary items.

The types of products required include routine PPE, professional PPE for high-risk settings, special safety gear, training equipment, and specialized PPE for return operations. The selection will be based on the best price-quality ratio, indicating a balance of competitive pricing and adherence to strict quality standards.

While small and medium enterprises (SMEs) can participate, the procurement process is not specifically designed for them. There is no explicit consortium requirement, enabling both single suppliers and joint ventures to apply. The geographic eligibility likely encompasses EU member states and potentially EEA countries, given the nature of FRONTEX's operations.

The application involves a single stage of submitting technical and financial proposals. The maximum contract duration for this framework contract is indicated to be 48 months. Interested suppliers must submit their proposals electronically and obtain a Personal Identification Code (PIC) to participate. Detailed guidelines and requirements are provided in the tender documents, which are accessible electronically.

Overall, this tender represents a significant opportunity for suppliers of PPE and sanitary products to engage with a major EU agency, emphasizing the need for compliance with both technical specifications and submission procedures.

This is an invitation to tender, reference number FRONTEX/2025/OP/0001, published on 11/08/2025. The TED reference is 152/2025 522774-2025. It is an open procedure for the provision of Personal Protective Equipment (PPE) and Sanitary Items to the European Border and Coast Guard Agency (FRONTEX). The submission method is electronic and currently open for submission.

The objective of this tender procedure is to provide the Contracting Authority the possibility to purchase different quantities of any type of Personal Protective Equipment and sanitary items. The ordered items will include:
A) PPE for regular use - small sanitary and protective disposables,
B) Professional PPE only for high risk exposure settings,
C) Special safety gear,
D) Special training equipment,
E) Special PPE for Return Operational Activities.

The estimated total value of the tender is 2,000,000 EUR. The main classification (CPV) code is 18143000 - Protective gear. The nature of the contract is supplies, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and it is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 11/08/2025
Date and time of public opening: 10/09/2025 11:00 Europe/Warsaw
Deadline for receipt of tenders: 09/09/2025 16:00 Europe/Warsaw
Contracting authority is not bound to reply to questions submitted after: 01/09/2025 06:00 Europe/Warsaw

The following documents are available for download:
EN Invitation to tender Invitation letter Published on 11/08/2025 Version 1 No translations available
EN Annex I Tender Specifications Tender specifications Published on 11/08/2025 Version 1 No translations available
EN Annex II Technical Specifications Technical specifications Published on 11/08/2025 Version 1 No translations available
EN Annex III - FWC Supply Contract Draft contract Published on 11/08/2025 Version 1 No translations available
EN Annex IV - Financial proposal Financial offer form Published on 11/08/2025 Version 1 No translations available
EN Annex V - Declaration on Honour Declaration on honour (tender) Published on 11/08/2025 Version 1 No translations available
EN Annex VI - Tender Submission Form Other invitation to tender document Published on 11/08/2025 Version 1 No translations available
EN Annex VII - PoA Commitment Letter Other invitation to tender document Published on 11/08/2025 Version 1 No translations available
EN Annex VIII - Technical Proposal Checklist Other invitation to tender document Published on 11/08/2025 Version 1 No translations available
EN Appendix 1 to Annex II - Catalogue of PPE Other invitation to tender document Published on 11/08/2025 Version 1 No translations available

Submissions must be sent exclusively at the address for submission given on the website, using the electronic submission method.

Regarding the eSubmission system, here are some frequently asked questions (FAQ):
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The attachment name must contain a meaningful description of the attachment’s content.

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system.

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking on the link.

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system?
The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this tender is an opportunity for suppliers to provide a range of personal protective equipment and sanitary items to FRONTEX, the European Border and Coast Guard Agency. The tender is structured as a framework agreement, meaning that multiple suppliers may be selected to provide these goods over a 48-month period. The tender documents provide detailed specifications for the types of PPE required, the submission process, and the criteria for evaluation. Interested parties should carefully review all documents and ensure their submissions are compliant with the stated requirements, including electronic submission via the eSubmission portal and adherence to file size and naming conventions. A key requirement is obtaining a Participant Identification Code (PIC). The deadline for submitting tenders is September 9, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can supply Personal Protective Equipment (PPE) and sanitary items. This could include SMEs, large enterprises, manufacturers, distributors, and suppliers.

Funding Type: The funding type is procurement. This is a call for tenders, indicating that the European Border and Coast Guard Agency (FRONTEX) is seeking to purchase goods (PPE and sanitary items) through a competitive bidding process.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if single applicants are allowed. However, given that it is an open procedure, both single applicants and consortia are likely eligible to apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, since it is an EU tender, it is likely open to companies registered in the EU and potentially EEA countries. Additional eligibility criteria might be specified in the tender documents.

Target Sector: The target sector is primarily focused on the supply of Personal Protective Equipment (PPE) and sanitary items. This includes: PPE for regular use (small sanitary and protective disposables), Professional PPE for high-risk exposure settings, Special safety gear, Special training equipment, and Special PPE for Return Operational Activities.

Mentioned Countries: The opportunity mentions Europe/Warsaw in relation to the date and time of the public opening and the deadline for receipt of tenders.

Project Stage: The project stage is commercialization. The tender is for the supply of existing products (PPE and sanitary items), not for research, development, or demonstration of new technologies.

Funding Amount: The estimated total value of this tender is 2,000,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for supplying goods (PPE and sanitary items).

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender, which will then be evaluated based on the best price-quality ratio.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is an invitation to tender by the European Border and Coast Guard Agency (FRONTEX) for the provision of Personal Protective Equipment (PPE) and sanitary items. The procedure identifier is FRONTEX/2025/OP/0001. The submission method is electronic. The estimated total value of the tender is 2,000,000 EUR. The TED publication date was 11/08/2025. The deadline for receipt of tenders is 09/09/2025 at 16:00 Europe/Warsaw. The objective is to establish a framework agreement for the purchase of various types of PPE and sanitary items, including PPE for regular use, professional PPE for high-risk settings, special safety gear, special training equipment, and special PPE for Return Operational Activities. The award method will be based on the best price-quality ratio. The maximum contract duration is 48 months. Tenderers must submit their proposals electronically, and a Personal Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The maximum number of documents that can be uploaded per tender is 200, and the maximum file size for attachments is 50 MB. The tender documents include an invitation letter, tender specifications, technical specifications, a draft supply contract, a financial proposal form, a declaration on honour, a tender submission form, a PoA commitment letter, a technical proposal checklist, and a catalogue of PPE.