Provision of Medical Services to the EIT

The European Institute of Innovation and Technology (EIT) is announcing a future procurement opportunity for medical services in Budapest under a planned negotiated procedure for a low or middle value contract. This initiative aims to ensure the continuity of medical services previously offered under an existing framework contract.

Eligible applicants include private medical providers, corporate healthcare organizations, and specialized occupational health agencies without specific restrictions on company size, although the indication that SME suitability is marked as false suggests limited focus on smaller enterprises. The procurement is classified under the Common Procurement Vocabulary (CPV) code 85140000, which refers to various health services.

The specifications include three key tasks: pre-recruitment medical examinations, annual health check-ups, and organizing vaccination campaigns for EIT staff and their families, along with interim staff and trainees. The contracting authority seeks service providers capable of fulfilling these requirements within Budapest, leading to no explicit geographical restrictions beyond operational capacity in Hungary.

The maximum duration of the contract is set for 48 months, however, the exact funding amount remains unspecified. Interested parties must submit their expressions of interest electronically, with a registration deadline of August 5, 2025, and the expected launch of the negotiated procedure on September 1, 2025.

The process is characterized as a single-stage application, allowing any operator to submit a tender for evaluation and award, without the necessity for co-funding from the service provider. The success rates are not disclosed, and the nature of support involves monetary compensation for the services rendered under the contract.

In summary, this procurement opportunity will provide ongoing medical services in Budapest, facilitating critical health measures for employees associated with the EIT while adhering to EU public procurement regulations. The pre-information notice signifies that although this is not a call for tenders, it outlines intentions for an upcoming procurement process in the medical services sector.

This is a pre-information notice, announcing the European Institute of Innovation and Technology's (EIT) intention to publish a future negotiated procedure for a low or middle value contract. This is not a call for tenders. The procedure identifier is EIT/2025/MVP/0013-EXA.

The main objective of this procurement is to ensure the business continuity for the provision of medical services currently provided under FWC No.: 12/2021/EITPROC in Budapest.

The desired service provision consists of the following tasks:

Task 1. Pre-recruitment medical examinations;
Task 2. Annual medical check-ups and possible follow-ups;
Task 3. Organisation of vaccination campaigns for EIT staff members, their family members, SNE-s, Interim Staff and Trainees.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Institute of Innovation and Technology. The main classification (CPV) code is 85140000, which refers to miscellaneous health services. The nature of the contract is for services. The maximum contract duration is 48 months. It will be a framework agreement without reopening of competition.

The start date for expression of interest is 2025-07-15 Europe/Brussels. The deadline for expression of interest is 05/08/2025 04:59 Europe/Budapest. The indicative date of launch of the negotiated procedure is 2025-09-01 Europe/Budapest.

Submissions must be sent exclusively at the address for submission given. The method of expression of interest is electronic.

A question and answer section is available, where interested parties can log in to create questions, view public Q&As, FAQs, and download Q&As in xls format.

A frequently asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer clarifies that references featuring ‘ExA’ are not calls for tenders but publications announcing the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This answer was published on 03/10/2024 16:32.

In summary, this is a pre-information notice from the European Institute of Innovation and Technology (EIT) regarding a future procurement for medical services in Budapest. The EIT intends to launch a negotiated procedure for a low or middle value contract to ensure the continuity of medical services currently provided under a previous framework contract. The services include pre-recruitment medical examinations, annual check-ups, and vaccination campaigns for EIT staff and related personnel. The expression of interest period is scheduled for July-August 2025, with the negotiated procedure expected to launch in September 2025. This notice is not a call for tenders, but rather an announcement of the EIT's intention to launch a procurement process in the near future.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, given the nature of the services required (medical services), eligible applicants would likely be organizations or companies capable of providing such services. This could include medical service providers, healthcare companies, or similar entities.

Funding Type: The funding type is a service contract, as the European Institute of Innovation and Technology (EIT) is procuring medical services. This is indicated by the "Nature of the contract" being "services".

Consortium Requirement: The information does not specify whether a single applicant or a consortium is required. It is possible that both single applicants and consortia could be eligible, but this is not explicitly stated.

Beneficiary Scope (Geographic Eligibility): The opportunity is related to providing medical services in Budapest, suggesting that the geographic eligibility may be focused on entities operating in or capable of providing services in Budapest. However, the information does not explicitly exclude applicants from other regions or countries.

Target Sector: The target sector is health, specifically the provision of medical services. The Common Procurement Vocabulary (CPV) code 85140000 confirms this, as it refers to "Miscellaneous health services."

Mentioned Countries: Hungary (specifically Budapest) is mentioned as the location where the medical services are to be provided.

Project Stage: This is a procurement for ongoing services, so the relevant stage is operational or service delivery. The aim is to ensure business continuity for existing medical services.

Funding Amount: The estimated total value is not specified, but the procedure is described as a "planned negotiated procedure for middle/low value contract." This suggests that the funding amount is likely to be in the low to middle value range, but without a specific figure, it is difficult to provide a more precise estimate.

Application Type: The application type is a planned negotiated procedure. This means that the contracting authority (EIT) intends to negotiate the terms of the contract with a select number of potential providers. The first step is an expression of interest.

Nature of Support: The beneficiaries will receive money in exchange for providing medical services. This is a service contract, so the support is financial compensation for services rendered.

Application Stages: There are multiple stages. First, there is an expression of interest. Second, there is a negotiated procedure. The exact number of stages within the negotiated procedure is not specified, but it involves at least negotiation and contract award.

Success Rates: The success rates are not specified. As this is a negotiated procedure, the success rate will depend on the number of candidates invited to negotiate and the outcome of those negotiations.

Co-funding Requirement: The information does not mention any co-funding requirement.

Summary: This is a publication announcing the European Institute of Innovation and Technology's (EIT) intention to launch a future negotiated procedure for a low or middle value contract for the provision of medical services in Budapest. The main objective is to ensure the business continuity of medical services currently provided under a framework contract. The desired services include pre-recruitment medical examinations, annual medical check-ups, and the organization of vaccination campaigns for EIT staff, their families, seconded national experts, interim staff, and trainees. The procedure type is a planned negotiated procedure for a middle/low value contract. The maximum contract duration is 48 months. The start date for expression of interest is planned for 2025-07-15, with a deadline of 2025-08-05. The indicative date for the launch of the negotiated procedure is 2025-09-01. Interested parties must submit an electronic expression of interest. This is not a call for tenders but an announcement of a future opportunity.