Provision of legal services for eu-LISA

This procurement opportunity involves a call for tenders by the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA). The tender, identified as LISA/2025/OP/0006, seeks legal services across four distinct lots with an overall estimated value of 1,480,000 EUR. Each lot focuses on specific legal expertise crucial for eu-LISA's operational needs.

Lot 1 addresses administrative inquiries, including disciplinary proceedings, with an estimated value of 300,000 EUR. Lot 2 pertains to Estonian law, offering legal advice and representation in Estonian courts, valued at 250,000 EUR. Lot 3 covers EU procurement and institutional law as well as Belgian law, again with an estimated value of 300,000 EUR. Lot 4 involves French law, IT law, systems regulation, and data protection, with its value set at 630,000 EUR.

The procurement process allows for both individual legal service providers and consortia, as indicated by the inclusion of subcontractor identification and letters of intent in the tender documents. The geographic eligibility typically extends to entities within EU member states, EEA countries, and potentially certain third countries, depending on specific procurement rules.

The contract will be established under a framework agreement for a maximum duration of 48 months, with an initial period of 12 months renewable three times. Selected contractors will receive payment for the services rendered under these contracts, distinguishing this opportunity from grants, as no co-funding from applicants is required.

The evaluation of tenders will be based on the best price-quality ratio, where quality accounts for 70% of the assessment, and price for 30%. The open call is set for electronic submissions, with a deadline of November 13, 2025, at 17:00 local time, and tenders will be publicly opened the following day.

The tender documents necessary for application include an invitation letter, specifications, and various forms to ensure compliance. Successful applicants are expected to exhibit deep legal expertise, particularly in the relevant domains outlined in each lot, such as administrative law, national legal systems, and GDPR compliance.

In summary, this tender represents an important opportunity within public procurement for legal services, helping eu-LISA fulfill its mandate related to large-scale IT systems for security and justice in the EU.

This is an invitation to tender for the provision of legal services for eu-LISA, with the procedure identifier LISA/2025/OP/0006. The submission method is electronic and the call is currently open for submission. The description indicates that the tender is for legal services in various areas. The procedure type is 47396220. The estimated total value of the tender is 1,480,000 EUR. The TED publication date is 03/10/2025. The lead contracting authority is the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom. The main classification (CPV) code is 79100000.

The tender is divided into four lots:

Lot 1: Provision of Legal Services for eu-LISA on administrative inquiries. This involves conducting administrative inquiries and disciplinary proceedings. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and the estimated value is 300,000 EUR. This is a framework agreement without reopening of competition.

Lot 2: Legal Services regarding Estonian Law. This involves advice on Estonian law and relevant case law, including representation of the Agency before Estonian courts. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and the estimated value is 250,000 EUR. This is a framework agreement without reopening of competition.

Lot 3: EU Procurement Law, EU Institutional Law and Belgian Law. This involves advice on Belgian law, EU procurement law, EU institutional law and relevant case law, including representation of the Agency before Belgian courts. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and the estimated value is 300,000 EUR. This is a framework agreement without reopening of competition.

Lot 4: French Law, IT Law and Systems Regulation. This involves advice on the subject matter of proceedings before the French Courts (e.g.: procurement, contractual issues, failure to act, damages claims), including litigation and pre-litigation advice, representation before French courts and legal advice on Systems regulation, interpretation of the large-scale IT systems, including EUDPR and GDPR, and IP law. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and the estimated value is 630,000 EUR. This is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 03/10/2025, Date and time of public opening: 14/11/2025 11:00 Europe/Tallinn, Deadline for receipt of tenders: 13/11/2025 17:00 Europe/Tallinn, Contracting authority is not bound to reply to questions submitted after: 05/11/2025 06:00 Europe/Tallinn.

The following documents are available for download: Invitation to tender v1 Invitation letter, Tender Specifications (TS), Annex 1 List of documents, Annex 2 Declaration on honour (tender), Annex 3 Power of Attorney, Annex 4 List of identified subcontractors, Annex 5 Letter of Intent, Annex 6 Lot 1 - Financial Offer Form, Annex 6 Lot 2 - Financial Offer Form, and Annex 6 Lot 3 - Financial Offer Form. All documents are published on 03/10/2025, are version 1, and have no translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

Some frequently asked questions (FAQ) are answered, including: How to proceed if the system is slow or doesn’t work while uploading/downloading documents, Which Internet browsers does eSubmission support, Is it possible to view the details of the submission after the deadline, Where can I find my submissions in Manage My Area, in the Funding & Tenders portal, Which size should attachments have, How should I name attachments in eSubmision, Can I submit a video in eSbmission, Which formats are supported, I received an invitation from the F&T Portal but cannot view the procurement documents, Do I need to validate my PIC in order to submit a tender in eSubmission, I have an issue uploading a file in eSubmission and it’s giving me an error, What do I do, How many attachments can I upload per submission, Why do tenderers need a PIC, How do I register my organisation and get a Participant Identification Code (PIC), How many languages does the system support, Which is the character set encoding in the system, Does the system use encryption to ensure the integrity and the confidentiality of the information, Which file types does the system support and Can I view and edit my draft submission.

In summary, this is a call for tenders by eu-LISA for legal services across various domains, including administrative inquiries, Estonian law, EU procurement and institutional law, Belgian law, French law, IT law, and systems regulation. The tender is divided into four lots, each with a maximum contract duration of 48 months and an award method based on the best price-quality ratio. The total estimated value of the tender is 1,480,000 EUR. The deadline for submitting tenders is 13/11/2025. The tender documents and submission must be done electronically. A PIC code is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that legal service providers, law firms, and potentially individual legal professionals are eligible. Subcontractors are also mentioned, suggesting that larger entities might subcontract parts of the work.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract where the selected tenderers will be contracted to provide legal services in exchange for payment.

Consortium Requirement: The opportunity allows for both single applicants and consortia. The mention of "List of identified subcontractors" and the necessity of a Personal Identification Code (PIC) for members of a group (consortium) indicate that consortia are permitted.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly defined, but given that it is an EU tender and involves legal services related to EU law and the laws of specific EU member states (Estonia, Belgium, France), it is highly likely that applicants from the EU and potentially EEA countries are eligible.

Target Sector: The target sector is legal services, specifically focusing on EU law, IT law, data protection (GDPR), intellectual property (IP) law, and the laws of Estonia, Belgium, and France. The tender also targets legal services related to the operational management of large-scale IT systems.

Mentioned Countries: Estonia, Belgium, France.

Project Stage: The project stage is for operational legal services. The selected providers will be offering advice, representation in courts, and conducting administrative inquiries, indicating a need for established legal expertise rather than research or development.

Funding Amount: The estimated total value of the tender is 1,480,000 EUR. The estimated value for each lot varies: Lot 1 is 300,000 EUR, Lot 2 is 250,000 EUR, Lot 3 is 300,000 EUR, and Lot 4 is 630,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission being the required method.

Nature of Support: Beneficiaries will receive money in exchange for providing legal services. This is a service contract, so the support is financial compensation for services rendered.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, followed by evaluation and selection. The tender documents (invitation letter, tender specifications, annexes) suggest a comprehensive evaluation process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding from the applicant is not explicitly mentioned, so it is likely not required. The tenderers are expected to provide services within the budget allocated by the contracting authority.

Summary:

This is a call for tenders issued by the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA). The tender, identified as LISA/2025/OP/0006, seeks to procure legal services in various areas, with an estimated total value of 1,480,000 EUR. The tender is divided into four lots, each focusing on different areas of legal expertise: Lot 1: Provision of Legal Services for eu-LISA on administrative inquiries, involving conducting administrative inquiries and disciplinary proceedings, with an estimated value of 300,000 EUR. Lot 2: Legal Services regarding Estonian Law, focusing on advice on Estonian law and representation before Estonian courts, with an estimated value of 250,000 EUR. Lot 3: EU Procurement Law, EU Institutional Law and Belgian Law, focusing on advice on Belgian law, EU procurement law, EU institutional law, and representation before Belgian courts, with an estimated value of 300,000 EUR. Lot 4: French Law, IT Law and Systems Regulation, focusing on advice on proceedings before French courts, legal advice on systems regulation, interpretation of large-scale IT systems, including EUDPR and GDPR, and IP law, with an estimated value of 630,000 EUR.

The maximum contract duration for each lot is 48 months, and the award method is based on the best price-quality ratio. The procedure is an open call for tenders, and submissions must be sent electronically. The deadline for receipt of tenders is November 13, 2025, at 17:00 Europe/Tallinn time. The contracting authority will not reply to questions submitted after November 5, 2025, at 06:00 Europe/Tallinn time. The tender documents include an invitation letter, tender specifications, a list of documents, a declaration on honour, a power of attorney template, a list of identified subcontractors template, a letter of intent template, and financial offer forms for each lot. Tenderers must register for a Personal Identification Code (PIC) to participate, either as a sole candidate or as part of a consortium. The system supports 24 official EU languages and uses UTF-8 character set encoding. The eSubmission system encrypts all uploaded documents and accepts files up to 50 MB in size, with a maximum of 200 files per submission.