Provision of consultancy and support services in the domain of Business Continuity Management (BCM) at the General Secretariat of the Council of the European Union

The General Secretariat of the Council of the European Union is issuing a call for tenders identified as CONSILIUM/2025/OP/0013 to procure consultancy and support services in the field of Business Continuity Management (BCM) in Brussels. This procurement process is characterized as an open procedure, allowing any eligible organization to submit a tender. The duration of the framework contract is set for a maximum of four years, starting with an initial two-year period, which can be renewed twice. The submission deadline for tenders is December 9, 2025, at 16:00 CET, with public opening scheduled for December 10, 2025, at 10:00 CET. Interested parties can submit their proposals electronically through the EU Funding & Tenders Portal, ensuring compliance with specific technical requirements, including document size limitations and naming conventions. A Personal Identification Code (PIC) is mandatory for all participants, regardless of whether they are applying as sole candidates or as part of a consortium.

The contracting authority will evaluate proposals based on a balanced award criterion, where quality and price each account for 50% of the decision matrix. Potential bidders must show relevant qualifications and expertise in BCM consulting, however, the opportunity is not explicitly designed for Small and Medium-Sized Enterprises (SMEs), as indicated by the "smeSuitableIndicator": false in the provided data.

The geographic eligibility encompasses all EU member states, as well as possibly extending to EEA countries and other nations with EU agreements. All submissions must adhere to regulations governing public procurement at the EU level, and there are no co-funding requirements associated with this contract.

Overall, this tender represents a significant opportunity for consulting firms with expertise in business continuity management to provide strategic guidance and operational support to a key EU institution, thereby enhancing the resilience and preparedness of the General Secretariat in handling business continuity challenges effectively.

The European Union General Secretariat of the Council is launching a call for tenders, CONSILIUM/2025/OP/0013, for the provision of consultancy and support services in the domain of Business Continuity Management (BCM) in Brussels. The TED reference is 215/2025 739409-2025. This is an open procedure, and submissions must be electronic. A framework contract will be concluded for a maximum duration of 48 months. The award method is based on the best price-quality ratio, and the framework agreement will not involve reopening of competition. The TED publication date is 07/11/2025. The date and time of the public opening are 10/12/2025 at 10:00 Europe/Brussels. The deadline for receipt of tenders is 09/12/2025 at 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 01/12/2025 at 07:00 Europe/Brussels. The main classification (CPV) code is 79411000 General management consultancy services.

The following documents are available for download:

ENUCA 25-016 BCM Invitation to tender Invitation letter, published on 07/11/2025, Version 1, No translations available.
ENUCA 25-016 BCM Annex II Minimum requirements Tender specifications, published on 07/11/2025, Version 1, No translations available.
ENUCA 25-016 BCM Tender Specifications Tender specifications, published on 07/11/2025, Version 1, No translations available.
ENUCA 25-016 BCM Annex III Financial Offer Financial offer form, published on 07/11/2025, Version 1, No translations available.
ENUCA 25-016 BCM Annex I DoH Declaration on honour (tender), published on 07/11/2025, Version 1, No translations available.
ENUCA 25-016 BCM Annex IV Draft FWC Draft contract, published on 07/11/2025, Version 1, No translations available.

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists: 1. Clear the cache and cookies on the Internet browser.

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Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.

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I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For req.

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this tender opportunity, CONSILIUM/2025/OP/0013, seeks consultancy and support services in Business Continuity Management for the General Secretariat of the Council of the European Union in Brussels. The contract will be a four-year framework agreement awarded based on the best price-quality ratio. Interested parties must submit their tenders electronically by December 9, 2025, following specific guidelines regarding file size, naming conventions, and system requirements. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports all 24 official EU languages and encrypts uploaded documents. Potential tenderers should review all provided documents, including the invitation letter, tender specifications, financial offer form, declaration of honor, and draft contract, to prepare a compliant and competitive submission. The contracting authority will not answer questions after December 1, 2025.

Eligible Applicant Types: The content does not explicitly define eligible applicant types. However, given that it is a call for tenders for consultancy and support services, eligible applicants are likely to be organizations, companies, or consultants with expertise in Business Continuity Management (BCM).

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority seeks to purchase services.

Consortium Requirement: The content mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The content does not explicitly define geographic eligibility. However, since it is a tender from the General Secretariat of the Council of the European Union, it is highly likely that the geographic eligibility includes EU member states, and potentially EEA countries or other countries with agreements with the EU.

Target Sector: This program targets the sector of Business Continuity Management (BCM) and general management consultancy services.

Mentioned Countries: Brussels, Belgium is mentioned as the location of the General Secretariat of the Council of the European Union. The system supports all 24 official EU languages.

Project Stage: The project stage is for the provision of services, implying that the tender is seeking established providers capable of delivering consultancy and support in BCM.

Funding Amount: The estimated total value is not specified in the provided content.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Non-monetary services. The beneficiaries will receive consultancy and support services in Business Continuity Management.

Application Stages: The content does not explicitly state the number of application stages.

Success Rates: The content does not provide information on success rates.

Co-funding Requirement: The content does not mention any co-funding requirements.

Summary:

This is a call for tenders, identified as CONSILIUM/2025/OP/0013, issued by the General Secretariat of the Council of the European Union. The purpose of this tender is to procure consultancy and support services in the domain of Business Continuity Management (BCM) for the Secretariat in Brussels. The procedure is an open call, meaning any eligible organization can submit a tender. The selected tenderer will be awarded a framework contract with a maximum duration of 4 years. Submissions must be electronic. The deadline for receipt of tenders is 09/12/2025 at 16:00 Europe/Brussels. The date and time of the public opening is 10/12/2025 at 10:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 01/12/2025 07:00 Europe/Brussels. Tenderers must submit their proposals electronically through the eSubmission system, ensuring that attachments are less than 50 MB in size and named according to the system requirements. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole candidate or as part of a consortium. The eSubmission system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.