Provision of a Global Flood Monitoring Product for the Copernicus Emergency Management Service

This opportunity pertains to an open call for tender issued by the European Commission's Joint Research Centre for the provision of a Global Flood Monitoring Product as part of the Copernicus Emergency Management Service. The objective is to establish a framework contract valued at approximately 7 million euros, aimed at enhancing flood monitoring and early warning capabilities across Europe. The expected duration of the contract is 24 months initially, with options to renew for up to 72 months in total.

Eligible applicants primarily include EU-based service providers, potentially allowing for larger entities or consortium partnerships, as the complexity of the technical requirements may not favor small and medium enterprises despite no formal restrictions on their participation. The budget is fully funded by EU resources, meaning no co-funding is required from participants.

The procurement focuses on specific sectors like emergency management, climate adaptation, and earth observation, and will involve the electronic submission of proposals by December 4, 2025. The evaluation process will weigh technical quality at 60% and financial value at 40%. Tender submissions must include several specified documents, and participants need to possess a Personal Identification Code (PIC) for submission.

The open procedure requires electronic submission through the EU Funding and Tenders Portal, which is accessible in all 24 official EU languages. This competitive tender invites organizations with expertise in satellite data processing, flood monitoring, and emergency management systems to deliver a substantial operational service that integrates seamlessly with existing EU frameworks.

This is an open call for tender with procedure identifier EC-JRC/IPR/2025/OP/3842. The tender is for the provision of a Global Flood Monitoring Product for the Copernicus Emergency Management Service (CEMS). The submission method is electronic. The TED reference is 209/2025 718390-2025.

The purpose of this call is to establish a framework contract for a Global Flood Monitoring product within the Copernicus Emergency Management Service (CEMS). This product will support the flood early warning and monitoring component of CEMS, which operates as a full operational service as outlined in article 51(1.b)) of regulation (EU) 2021/696 of the Union Space Program.

The procedure type is an open procedure. The estimated total value of the tender is 7,000,000 EUR. The TED publication date is 30/10/2025. The lead contracting authority is the European Commission, DG JRC Joint Research Centre. The main classification (CPV) code is 72319000 Data supply services. The nature of the contract is for services. The maximum contract duration is 72 months. The award method is based on the best price-quality ratio. The framework agreement is a framework agreement without reopening of competition.

Key milestones include: TED publication date: 30/10/2025, Date and time of public opening: 05/12/2025 10:00 Europe/Rome, Deadline for receipt of tenders: 04/12/2025 16:00 Europe/Rome, Deadline after which the Contracting authority is not bound to reply to questions: 26/11/2025 07:00 Europe/Rome.

The available documents are:
EN1. Invitation to tender GFM2025Invitation letterPublished on 30/10/2025Version 1 No translations available
EN3.1 Part 1 - Administrative part GFM2025Tender specifications - adm. partPublished on 30/10/2025Version 1 No translations available
EN3.2 Part 2 - Technical specifications GFM2025Technical specificationsPublished on 30/10/2025Version 1 No translations available
EN2.6 Financial Offer form GFM2025Financial offer formPublished on 30/10/2025Version 1 No translations available
EN3.1.1 Declaration-of-honour GFM2025Declaration on honour (tender)Published on 30/10/2025Version 1 No translations available
EN2. Draft Service FWC GFM20205Draft contractPublished on 30/10/2025Version 1 No translations available
EN2.3 Model for pre existing rightsDraft contract annexPublished on 30/10/2025Version 1 No translations available
EN2.4 Acceptance FormDraft contract annexPublished on 30/10/2025Version 1 No translations available
EN2.5 VAT shareDraft contract annexPublished on 30/10/2025Version 1 No translations available

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers are provided:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 21:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 17:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 23:05

In summary, this tender opportunity is an invitation for companies or organizations to bid for a framework contract to provide a Global Flood Monitoring product for the Copernicus Emergency Management Service (CEMS). The goal is to enhance the flood early warning and monitoring capabilities of the CEMS. The contract is estimated to be worth 7 million EUR and will run for 72 months. Interested parties must submit their tenders electronically by December 4, 2025. The tender will be awarded based on the best price-quality ratio. A key requirement for participation is having a valid Personal Identification Code (PIC). The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the call for tenders and the requirement for a Personal Identification Code (PIC), it can be inferred that eligible applicants are organizations, which could include SMEs, large enterprises, research institutes, universities, and other entities capable of providing the required services. Individuals are likely not eligible.

Funding Type: The funding type is procurement, specifically a call for tenders to set up a framework contract.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, either a single applicant or a consortium is acceptable.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned. However, given that it is an EU funding opportunity related to the Copernicus program, it is highly likely that the eligibility extends to entities within the EU and potentially EEA countries. Further investigation of the specific call documents is needed to confirm the exact geographic eligibility.

Target Sector: The target sector is related to space, environment, and emergency management. Specifically, it focuses on the development and provision of a Global Flood Monitoring product for the Copernicus Emergency Management Service (CEMS). The main classification (CPV) code is 72319000, which corresponds to data supply services.

Mentioned Countries: No specific countries are mentioned. The region implied is the European Union, given the reference to the Union Space Program and the Copernicus Emergency Management Service.

Project Stage: The project stage is operational service. The call aims to establish a framework contract for a product that will contribute to an existing, fully operational service. Therefore, applicants should be at a stage where they can provide a ready-to-deploy or already deployed solution.

Funding Amount: The estimated total value of the framework contract is 7,000,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for providing services, specifically a Global Flood Monitoring product.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are at least two stages: submission of the tender and evaluation of the tender. The award method is based on the best price-quality ratio, suggesting a detailed evaluation process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned.

Summary:

This is an open call for tenders by the European Commission, DG JRC Joint Research Centre, for the provision of a Global Flood Monitoring product for the Copernicus Emergency Management Service (CEMS). The call aims to establish a framework contract with an estimated total value of 7,000,000 EUR. The Global Flood Monitoring Product will contribute to the flood early warning and monitoring component of CEMS, which is a fully operational service under the Union Space Program.

The procedure type is an open procedure, and submissions must be electronic. The deadline for receipt of tenders is December 4, 2025, at 16:00 Europe/Rome time. The contract duration is a maximum of 72 months. The award method is based on the best price-quality ratio.

Eligible applicants can be either single entities or consortia. A Personal Identification Code (PIC) is mandatory for participation. While the exact geographic eligibility is not stated, it is likely focused on EU and potentially EEA countries.

The tender documents include an invitation to tender, administrative part of the tender specifications, technical specifications, a financial offer form, a declaration on honour, a draft service framework contract, and annexes related to pre-existing rights, acceptance form, and VAT share.

The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files should be less than 50 MB, and a maximum of 200 files can be uploaded per tender). The system is multilingual, supporting all 24 official EU languages, and uses encryption to ensure the integrity and confidentiality of the information.

This opportunity is for organizations that can provide data supply services related to flood monitoring and early warning systems, contributing to the operational Copernicus Emergency Management Service.