Preventive maintenance Tecan robot

This is a pre-information notice from the European Commission's Joint Research Centre (JRC) announcing the intention to publish a future negotiated low or middle value procedure for a procurement opportunity titled "Preventive maintenance Tecan robot." The contract will cover annual preventive maintenance for a Tecan Freedom EVO-2 150 BASE UNIT pipetting robot at the JRC Geel site in Belgium, valid for four years. Maintenance services will include annual preventive maintenance visits and access to helpdesk support.

The procedure type indicates a planned negotiated procedure, and while the estimated total value is not defined, it falls within the scope of low or middle value contracts, implying it does not exceed public procurement directives. Interested applicants must submit an expression of interest electronically starting from October 17, 2025, with a deadline set for November 4, 2025. The indicative launch date for the actual negotiated procedure is also November 4, 2025.

Eligible applicants for this opportunity are likely commercial service providers specializing in laboratory equipment maintenance, particularly those with expertise in Tecan robotics systems. The procurement is not SME-friendly, requiring more advanced capabilities than typically offered by small enterprises, and thus large enterprises or specialized service companies are expected to participate. This opportunity is confined to those able to provide services within the EU, specifically at the JRC Geel facility.

The contract will be awarded based on a two-stage application process, starting with the expression of interest, followed by an invitation to submit detailed proposals. This procurement does not involve co-funding, as it is entirely financed by the contracting authority. The nature of support represents a straightforward service contract rather than a research funding mechanism, with compensation given for maintenance services rendered.

In summary, this procurement tender represents a specialized opportunity for companies qualified in laboratory equipment maintenance, specifically related to Tecan robotic systems. The notice serves as an alert for potential applicants to prepare for the forthcoming application process, emphasizing the importance of expertise in managing and maintaining advanced laboratory technologies.

This is a pre-information notice, announcing the European Commission, DG JRC Joint Research Centre's intention to publish a future negotiated low or middle value procedure. This is not a call for tenders.

The procedure identifier is EC-JRC/GEE/2025/LVP/5446-EXA.

The title of the planned call for tenders is "Preventive maintenance Tecan robot".

The description of the contract is as follows: Contract including an annual preventive maintenance (PM) for a pipetting robot, valid for 4 years. PM of this Tecan Freedom EVO-2 150 BASE UNIT required once every year including access to a helpdesk support service. PM to be provided at the JRC Geel site.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is the European Commission, DG JRC Joint Research Centre.

The main classification (CPV) code is 50000000.

The nature of the contract is for services.

The maximum contract duration is 48 months.

There is no framework agreement.

The start date for expression of interest is 2025-10-17 Europe/Brussels.

The deadline for expression of interest is 04/11/2025 06:59 Europe/Brussels.

The indicative date of launch of the negotiated procedure is 2025-11-04 Europe/Brussels.

The method of expression of interest is electronic.

To express interest, use the "Express interest" link.

A question and answer section is available, requiring a login to create questions. A FAQ section is also available.

A previously asked question is: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?". The answer is: "References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure". This answer was published on 03/10/2024 17:32.

In summary, this is a pre-information notice from the European Commission's Joint Research Centre regarding a future tender for the preventive maintenance of a Tecan Freedom EVO-2 150 BASE UNIT pipetting robot located at the JRC Geel site. The contract will involve annual preventive maintenance and helpdesk support services for a period of four years. This notice is not a call for tenders, but rather an announcement of the contracting authority's intention to launch a negotiated procedure for a low or middle value contract. Companies interested in this opportunity should express their interest electronically through the provided link, starting from October 17, 2025, with a deadline for expression of interest on November 4, 2025. The actual negotiated procedure is expected to launch around November 4, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the contract (preventive maintenance of a Tecan robot), it is likely that eligible applicants would include companies or service providers specializing in laboratory equipment maintenance and repair. This could include SMEs, large enterprises, or specialized service providers.

Funding Type: The funding type is a service contract, specifically for preventive maintenance services. The contracting authority intends to publish a future negotiated low or middle value procedure, implying a procurement process.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, given the specific nature of the service (maintenance of a specific type of robot), it is more likely that a single applicant with the necessary expertise would be suitable.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since the maintenance is to be provided at the JRC Geel site, it is likely that the eligible applicants should be based in the EU or have the capacity to provide services within the EU, specifically in Belgium, where Geel is located.

Target Sector: The target sector is laboratory equipment maintenance and services, specifically related to robotic pipetting systems. This falls under the broader category of scientific instruments and equipment services.

Mentioned Countries: Belgium (specifically, the JRC Geel site) is implicitly mentioned as the location where the service is to be provided.

Project Stage: The project stage is operational. The opportunity concerns the maintenance of existing equipment, not research, development, or innovation.

Funding Amount: The funding amount is described as a "low or middle value procedure," but no specific monetary range is given. This suggests the contract value is likely below the thresholds requiring more extensive open tendering procedures.

Application Type: The application type is a planned negotiated procedure. This means that after an expression of interest, the contracting authority will likely select a limited number of candidates to invite to submit a full proposal.

Nature of Support: The nature of support is a service contract. The selected applicant will receive money in exchange for providing preventive maintenance services.

Application Stages: The application process appears to involve at least two stages: an expression of interest and a subsequent negotiated procedure for selected candidates.

Success Rates: The success rates cannot be determined from the provided text. Success rates for negotiated procedures are typically higher than for open calls, as the contracting authority pre-selects the candidates.

Co-funding Requirement: The text does not mention any co-funding requirement. It is likely that the contract will be fully funded by the contracting authority.

Summary: This opportunity is a planned procurement by the European Commission's Joint Research Centre (JRC) for the preventive maintenance of a Tecan Freedom EVO-2 150 BASE UNIT pipetting robot located at its Geel site in Belgium. The contract will cover annual preventive maintenance for four years, including helpdesk support. The procurement will be a negotiated procedure, meaning that interested parties must first express their interest electronically. The JRC will then select a limited number of candidates to invite to submit a full proposal. This is not a call for tenders but a prior information notice indicating the JRC's intention to launch this procurement in the near future. The procedure is expected to be of low or middle value. Companies specializing in the maintenance and repair of laboratory robots, particularly Tecan systems, should monitor this opportunity and express their interest when the call is formally launched. The start date for expression of interest is 2025-10-17 and the deadline is 04/11/2025 06:59 Europe/Brussels. The indicative date of launch of the negotiated procedure is 2025-11-04 Europe/Brussels.