Prestation de services d’assurance incendie et risques connexes pour la Cour de justice de l’Union européenne

The European Union is inviting tenders for fire insurance services for the Court of Justice of the European Union (CJUE), located in Luxembourg. This procurement is to establish a contract for comprehensive coverage against fire and related risks, replacing an existing interinstitutional agreement which expires on October 31, 2025. The responsibilities covered under this contract include the insurance of the CJUE’s real estate complex and its contents.

The eligible applicant types are primarily large insurance companies capable of offering extensive services, as indicated by the exclusion of small and medium-sized enterprises in the eligibility criteria. The funding mechanism for this opportunity is a service contract as it is structured as a public procurement rather than traditional grants or loans.

There is no requirement for a consortium; single applicants can submit tenders, indicating that organizations must demonstrate their capability to deliver the necessary insurance services. The scope of eligible applicants is implied to be within the European Union and European Economic Area, adhering to EU public procurement rules.

The tender reflects the insurance sector, specifically focusing on fire insurance, with the Common Procurement Vocabulary (CPV) code confirming this classification. While Luxembourg is the specified location, there are no explicitly mentioned countries beyond this, though it is anticipated to be open to EU/EEA entities.

The project pertains to the commercialization stage rather than research or development, emphasizing a need for ready-to-implement services. Although exact funding amounts are not disclosed, it is noted that the assets subject to insurance have considerable value, estimated at around €1.4 billion for buildings and approximately €38 million for contents.

The tender is categorized as an open call with a submission deadline set for June 25, 2025. Successful bidders will provide services in exchange for monetary compensation under the terms of the agreement. The application evaluation will be based on quality and price, with 60% weighting for quality and 40% for price, suggesting a single-stage submission and evaluation process.

There are no co-funding requirements associated with this procurement, as payments will be made directly by the CJUE for the services rendered. Given its nature, public tenders of this type are typically competitive, although specific success rates are not disclosed.

Interested parties must register for a Personal Identification Code (PIC) as part of the application process, whether as individual tenderers or as members of a consortium. The electronic submission system supports all 24 official EU languages, ensuring accessibility for a wide range of participants.

Overall, this tender represents an essential opportunity for eligible insurance providers to secure a contract with a significant EU institution, focusing on comprehensive fire insurance for a valuable asset portfolio.

The European Union is offering a call for tenders for fire insurance and related risks for the Court of Justice of the European Union (CJUE). The procedure identifier is CURIA/2025/CPN/0002. This is a competitive procedure with negotiation. The TED reference is 99/2025 335222-2025. The lead contracting authority is the Court of Justice of the European Union.

The current coverage for the CJUE's real estate complex against fire and related risks is under a framework contract [n°06C60/2021/FWK/M014/2/CNT(2021)106], signed by the European Parliament following an interinstitutional procurement procedure for the EU institutions and bodies located in Luxembourg, which expires on October 31, 2025. Following the conclusion of the reflection group on property damage insurance contracts of the institutions and bodies of the Union located in Luxembourg, decided at the CALux meeting of June 26, 2024, aimed at launching separate calls for tenders by institution for fire insurance and related risks upon the expiration of the current interinstitutional contract, the CJUE must launch its own call for tenders to cover these needs.

The service subject to this contract is the coverage of the CJUE buildings against fire risks and related risks, through an "all risks except" type insurance. The insured assets are the CJUE's real estate complex and its contents. The details of the assets to be insured are included in section 3.1 of the Technical Specifications (Annex 1 to the Specifications). The total gross area of the buildings (258,936 m²), the estimate of its replacement value (1,397,254,796 €), and the estimated value of the contents as of December 31, 2024 (38,668,680 €) are provided in point 2.2 of the specifications.

The main classification (CPV) code is 66515100 Fire insurance services. The nature of the contract is for services. The maximum contract duration is 60 months. The award method is best price-quality ratio. This is not a framework agreement.

The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Refer to the market documents for details.

Key milestones include: TED publication date: 23/05/2025 and Deadline for receipt of requests to participate: 25/06/2025 23:59 Europe/Luxembourg.

The following documents are available for download:
FR1 Lettre invitation à à présenter une demande de participation - 1 étape (Invitation to submit a request to participate) Published on 23/05/2025, Version 1, No translations available
FR2.1 CDC Annexe 1 Spec tech CURIA-2025-CPN-0002 (Specifications techniques) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available
FR2.1.1 Annexe 1.1 AO TRS CJUE Descript batiments CURIA-2025-CPN-0002 (Description des bâtiments) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available
FR2.1.3 Annexe 1.3 AO TRS CJUE Bilan de sinistralité CURIA-2025-CPN-0002 (Record of claims) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available
FR2.3 CDC Annexe 3 - Declaration sur lhonneur CURIA-2025-CPN-0002 (Declaration of honour) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available
FR2.4 CDC Annexe 4 - Formulaire identification CURIA-2025-CPN-0002 (Identification form) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available
FR2.5 CDC Annexe 5 - Engagement confidentialité CURIA-2025-CPN-0002 (Confidentiality commitment) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available
FR2.7 CDC Annexe 7 - Protection données personn CURIA-2025-CPN-0002 (Protection of personal data) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available
FR2 Cahier des charges CURIA-2025-CPN-0002 (Specifications) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available
FR2.2 CDC Annexe 2 AO Projet Contrat CURIA-2025-CPN-0002 (Draft Contract) Invitation to submit a request to participate Published on 23/05/2025, Version 1, No translations available

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ):
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Published on 17/10/2024 20:36
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. Published on 03/10/2024 16:39
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this is a call for tenders by the Court of Justice of the European Union (CJUE) to secure fire insurance and related risk coverage for its buildings and contents in Luxembourg. The current interinstitutional contract is expiring, prompting the CJUE to seek its own insurance coverage. The tender is a competitive procedure with negotiation, and submissions must be made electronically. The deadline for submitting requests to participate is June 25, 2025. The contract is for a maximum of 60 months and will be awarded based on the best price-quality ratio. Tenderers must demonstrate their suitability, economic standing, and technical ability. Several documents, including the invitation letter, technical specifications, building descriptions, and draft contract, are available for download. The eSubmission system supports various file types and has a maximum file size limit of 50 MB per attachment, with a limit of 200 files per submission. A Personal Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that insurance companies or consortia of insurance companies are eligible. The selection criteria mention "Suitability to pursue the professional activity," suggesting that applicants must be entities capable of providing fire insurance services.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (Cour de justice de l’Union européenne) seeks to purchase services.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The FAQ mentions that a Personal Identification Code (PIC) is mandatory whether participating as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU institution issuing the tender, it is highly likely that the opportunity is open to entities within the EU and potentially the EEA.

Target Sector: The target sector is insurance, specifically fire insurance and related risks. The Common Procurement Vocabulary (CPV) code provided, 66515100, confirms this as it refers to fire insurance services.

Mentioned Countries: Luxembourg is mentioned as the location of the EU institutions and organs for which the previous interinstitutional contract was signed.

Project Stage: This opportunity is for an operational service, meaning the project stage is for service implementation. The Cour de Justice de l’Union Européenne (CJUE) requires fire insurance services for its buildings and content, indicating a need for an existing, ready-to-implement service.

Funding Amount: The estimated total value is not explicitly stated. However, the description mentions that the estimated value of the building is 1.397.254.796 EUR and the estimated value of the content is 38.668.680 EUR. The insurance premium would be a fraction of these values, but the total contract value is not provided. Therefore, the funding amount is variable.

Application Type: Open call. The tender is described as "Open For Submission" and includes an "Invitation to submit a request to participate," indicating an open call procedure.

Nature of Support: Non-monetary services. The beneficiaries will receive a service contract to provide fire insurance and related risk coverage.

Application Stages: The application process appears to be at least a two-stage process. The document "FR1 Lettre invitation à à présenter une demande de participation - 1 étape" suggests an initial request to participate, followed by a subsequent stage.

Success Rates: There is no information about success rates.

Co-funding Requirement: There is no information about co-funding requirements.

Summary:

This is a call for tenders issued by the Cour de Justice de l’Union Européenne (CJUE) for the provision of fire insurance and related risks coverage for its buildings and contents in Luxembourg. The CJUE is seeking to establish a contract for "all risks except" coverage, replacing an existing interinstitutional contract managed by the European Parliament that expires on October 31, 2025. The tender is open for submission electronically, and the deadline for receipt of requests to participate is June 25, 2025. The procedure type is a competitive procedure with negotiation. The buildings to be insured have a total gross surface area of 258,936 square meters, with an estimated new value of 1,397,254,796 EUR, and the estimated value of the contents as of December 31, 2024, is 38,668,680 EUR. Interested parties, likely insurance companies or consortia, must submit their requests to participate electronically via the provided submission address. The maximum contract duration is 60 months. The award method will be based on the best price-quality ratio. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file, with a limit of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.