Prestación de servicios postales de ambito nacional e internacional.

This summary outlines a public procurement tender opportunity issued by the European Union Intellectual Property Office (EUIPO) for the provision of national and international postal services. The reference number for this tender is EUIPO/2025/OP/0004. The estimated total value of the contract is €550,000, with a maximum duration of 48 months.

Eligible applicants include service providers capable of handling postal services, with specific orientation towards larger enterprises, as the tender is not specifically designed for small and medium-sized enterprises (SMEs). The procurement process is categorized as an open tender, allowing any interested and qualified service provider to submit a proposal. The submissions must be made electronically through the designated eSubmission portal.

The tender documents are available for download and include an invitation letter, tender specifications, technical specifications, a financial offer form, and a draft contract. The submission deadline for tenders is September 19, 2025, at 13:00 CEST. The contracting authority will not respond to questions submitted after September 11, 2025, at 06:00 CEST.

The evaluation of tenders will be based on the best price-quality ratio. Tenderers are required to register for a Personal Identification Code (PIC) to participate in the bid, either as a sole entity or as part of a consortium. The eSubmission portal supports multiple languages and has technical specifications, including maximum attachment sizes of 50 MB and up to 200 files per submission. All documents uploaded to the system are encrypted to ensure confidentiality and integrity.

In summary, this procurement tender offers a significant opportunity for service providers in the postal sector to engage with EUIPO, leveraging a contract that emphasizes operational postal service capabilities across both national and international contexts, valued at €550,000 over a potential duration of 48 months.

This is a call for tenders, reference number EUIPO/2025/OP/0004, published on 08/08/2025. The procedure is an open procedure and the submission method is electronic. The call is for "Prestación de servicios postales de ambito nacional e internacional," which translates to the provision of national and international postal services. The estimated total value of the tender is 550,000 EUR. The lead contracting authority is EUIPO MBBC. The main classification (CPV) code is 64110000, which corresponds to postal services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 08/08/2025
Date and time of public opening: 22/09/2025 11:00 Europe/Madrid
Deadline for receipt of tenders: 19/09/2025 13:00 Europe/Madrid
The contracting authority is not bound to reply to questions submitted after: 11/09/2025 06:00 Europe/Madrid

The following documents are available for download:
ESInvitacion a licitarInvitation letter, published on 08/08/2025, Version 1, No translations available
ESAnexo I - Pliego de condicionesTender specifications, published on 08/08/2025, Version 1, No translations available
ESAnexo II - Especificaciones técnicasTechnical specifications, published on 08/08/2025, Version 1, No translations available
ESAnexo IV - Formulario de respuestaFinancial offer form, published on 08/08/2025, Version 1, No translations available
ESAnexo III - Modelo contrato marcoDraft contract, published on 08/08/2025, Version 1, No translations available

Submissions must be sent exclusively via the electronic submission address provided.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40

Which size should attachments have?
eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 21:36

How should I name attachments in eSubmision?
Name the attachments for your tender draft following the System Requirements. See the following conditions: The attachment names must comply with the System Requirements. Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported?
Check the System Requirements of eSubmission. Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For request procedures. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already has one, use that one. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, use the PIC of the parent company. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission. Published on 03/08/2021 23:05

In summary, this EU tender opportunity, EUIPO/2025/OP/0004, seeks a provider for national and international postal services for the European Union Intellectual Property Office (EUIPO). The contract is valued at 550,000 EUR and will run for a maximum of 48 months. The selection will be based on the best price-quality ratio. The submission deadline is September 19, 2025. All submissions must be made electronically through the eSubmission portal. The tender documents, including the invitation letter, tender specifications, technical specifications, financial offer form, and draft contract, are available for download. A Participant Identification Code (PIC) is mandatory for all tenderers. The eSubmission system supports all 24 official EU languages and uses UTF-8 character encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. Tenderers can view and edit their draft submissions until the deadline. The eSubmission portal has specific technical requirements for file types and sizes, with a maximum of 200 files and 50 MB per file.

Eligible Applicant Types: The content does not explicitly specify eligible applicant types, but based on the nature of a tender for postal services, eligible applicants are likely to be companies or organizations that provide postal services, potentially including SMEs, large enterprises, and other relevant service providers.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (EUIPO) is seeking to purchase services.

Consortium Requirement: The content mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The tender is for "Prestación de servicios postales de ambito nacional e internacional" which translates to "Provision of postal services of national and international scope". This suggests that the geographic eligibility is broad, potentially including entities capable of providing services both within a specific nation and internationally, likely within the EU and possibly beyond.

Target Sector: Postal services. The call specifically targets the postal services sector, as indicated by the CPV code 64110000 and the description "Prestación de servicios postales de ambito nacional e internacional."

Mentioned Countries: No specific countries are explicitly mentioned, but the reference to "ambito nacional e internacional" suggests a broad scope, potentially including any country where the service provider can deliver postal services. The contracting authority is EUIPO, which is an EU agency, so EU member states are implicitly included.

Project Stage: The project stage is for service delivery. The tender is for the provision of postal services, indicating that the project is at the operational stage, requiring established service providers.

Funding Amount: The estimated total value of the contract is 550,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an "Open procedure."

Nature of Support: Non-monetary services. The selected tenderer will receive a service contract in exchange for providing postal services.

Application Stages: The number of application stages is not explicitly stated, but based on the documentation provided (Invitation letter, Tender specifications, Technical specifications, Financial offer form, Draft contract), it can be inferred that there are multiple stages involving the submission of technical and financial offers, and potentially negotiation before a contract is awarded.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (EUIPO/2025/OP/0004) issued by the European Union Intellectual Property Office (EUIPO) for the provision of national and international postal services. The estimated total value of the contract is 550,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, meaning any interested and qualified service provider can submit a tender. The award method will be based on the best price-quality ratio. The submission method is electronic, and the deadline for receipt of tenders is September 19, 2025, at 13:00 Europe/Madrid time. The contracting authority is not bound to reply to questions submitted after September 11, 2025, at 06:00 Europe/Madrid time. The tender documents include an invitation letter, tender specifications, technical specifications, a financial offer form, and a draft contract. Tenderers must register for a Personal Identification Code (PIC) to participate, either as a single entity or as part of a consortium. The eSubmission system supports multiple languages and specific file types, with a maximum attachment size of 50 MB and a maximum of 200 files per submission. The system encrypts all uploaded documents to ensure integrity and confidentiality.