Potpora za komunikacijske aktivnosti Predstavništva

This document outlines a forthcoming tender opportunity from the European Commission's DG COMM Representation in Croatia. The Representation intends to contract a company for occasional support in event management and workforce needs. The main responsibilities will include managing a conference hall, which involves calendar management, venue preparation, providing technical support, and overseeing participant registration. Additionally, support will be required for organizing events both inside and outside the Representation's premises.

The type of procurement is a planned negotiated procedure for a middle or low value contract, thus the funding type falls under a service contract. The exact total funding amount is unspecified, but the scope suggests it could range from under €50,000 to potentially €1 million. The successful applicant will be paid for services rendered.

Eligible applicants are expected to be companies capable of providing the required event management services. While there isn't an explicit size restriction mentioned, SMEs and larger enterprises are likely to qualify. The geographic focus is on companies registered in Croatia, although potential eligibility may extend to EU companies capable of operating within Croatia.

The overall project is currently at the operational stage, requiring ongoing support for event management rather than developmental stages. The application process consists of at least two stages: first, interested companies must electronically express their intention to participate; second, based on their initial submission, select applicants may be invited to submit a full proposal.

The anticipated timeline indicates that the start date for expressing interest will be May 27, 2025, with a deadline of June 7, 2025. The indicative launch date for the formal negotiation procedure will be June 9, 2025. This tender announcement serves only as a prior information notice and is not yet a call for tenders. The framework agreement will be established without reopening competition, and the maximum contract duration will be 49 months.

In summary, this upcoming opportunity seeks a company to provide comprehensive event management services for the Representation in Croatia, emphasizing on-demand support. Interested companies must submit their expressions of interest electronically by the specified deadline to be considered for the contract.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure. This is not a call for tenders.

The procedure identifier is EC-COMM/ZAG/2025/LVP/0290-EXA.

The description of the opportunity is as follows: The Representation in Croatia is looking for a company that can provide occasional support/workforce (on request) for the following needs: support for managing the conference hall in the Representation's premises, which is also available to partner institutions, including managing the calendar, preparing the venue, technical support to users, registration, etc. support for organizing events inside and outside the REP premises.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is the Europska komisija, DG COMM Communication.

The main classification (CPV) code is 79952000 Event services.

The nature of the contract is for services.

The maximum contract duration is 49 months.

The framework agreement is a framework agreement, without reopening of competition.

The start date for expression of interest is 2025-05-27 Europe/Brussels.

The deadline for expression of interest is 07/06/2025 04:59 Europe/Zagreb.

The indicative date of launch of the negotiated procedure is 2025-06-09 Europe/Zagreb.

The method of expression of interest is electronic.

To express interest, use the "Express interest" link.

A frequently asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future negotiated contract by the European Commission's DG COMM Representation in Croatia. They are seeking a company to provide on-demand support for managing their conference facilities and organizing events. The contract is expected to be of low to middle value, with a maximum duration of 49 months. Companies interested in this opportunity should express their interest electronically by June 7, 2025. The actual call for the negotiated procedure is expected to launch around June 9, 2025. It is important to note that this announcement is not a call for tenders, but rather an advance notice of a future opportunity.

Eligible Applicant Types: The description indicates that the Representation in Croatia (Predstavništvo u Hrvatskoj) is looking for a company (tvrtku) to provide occasional support/workforce. Therefore, eligible applicant types are companies. It is likely that SMEs and potentially larger enterprises are eligible, but the information does not specify a size restriction.

Funding Type: This is a planned call for tenders, specifically a "planned negotiated procedure for middle/low value contract." Therefore, the funding type is procurement, specifically a service contract.

Consortium Requirement: The description explicitly states that the Representation is looking for "a company," implying a single applicant is required.

Beneficiary Scope (Geographic Eligibility): The Representation in Croatia is seeking a company. While not explicitly stated, it is highly probable that the geographic eligibility is focused on companies registered and operating in Croatia, or potentially companies within the EU that can provide services in Croatia.

Target Sector: The program targets the event services sector. The main classification (CPV) is 79952000 - Event services. The specific services required include support for managing a conference hall (calendar management, venue preparation, technical support, registration) and support for organizing events inside and outside the Representation's premises.

Mentioned Countries: Croatia is explicitly mentioned as the location of the Representation and the target market for the services.

Project Stage: The project stage is operational support. The Representation needs a company to provide ongoing support for event management and conference hall operations.

Funding Amount: The opportunity is described as a "planned negotiated procedure for middle/low value contract." This suggests the funding amount is likely in the range of under €50k to €200k, or possibly up to €1M, but it is difficult to determine the exact range without more information. The estimated total value is not provided in the text.

Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically. The contracting authority will then likely invite a select number of companies to submit a full proposal.

Nature of Support: The beneficiaries will receive money in exchange for services rendered. This is a service contract, so the support is monetary compensation for the provision of event management and conference hall support services.

Application Stages: The application process appears to involve at least two stages: 1) Expression of interest (electronic submission), and 2) Submission of a full proposal (likely by invitation only, after the expression of interest is evaluated). Therefore, there are at least 2 stages.

Success Rates: It is impossible to determine the success rates based on the provided information. As a negotiated procedure, the success rate will depend on the number of companies invited to submit a full proposal and the quality of their proposals.

Co-funding Requirement: There is no mention of a co-funding requirement. It is likely that no co-funding is required, as this is a procurement contract where the contracting authority pays for the services provided.

Summary:

This opportunity is a planned call for tenders by the European Commission's DG COMM Representation in Croatia. It is not a call for tenders yet, but a prior information notice. The Representation is seeking a company to provide occasional support and workforce for managing its conference hall and organizing events. The services include calendar management, venue preparation, technical support, registration for the conference hall, and event organization both within and outside the Representation's premises. This is a planned negotiated procedure for a middle/low value contract. The maximum contract duration is 49 months and it will be a framework agreement without reopening of competition. The procedure identifier is EC-COMM/ZAG/2025/LVP/0290-EXA. The start date for expression of interest is 2025-05-27 and the deadline is 2025-06-07. The indicative date for the launch of the negotiated procedure is 2025-06-09. Interested companies must express their interest electronically. This is a procurement opportunity, where the selected company will be paid for the services they provide. The opportunity targets companies in the event services sector, likely based in Croatia or the EU. The initial stage involves submitting an expression of interest, after which selected companies may be invited to submit a full proposal.