Opere di tinteggiatura, ripristino e finitura di superfici murarie tradizionali, metalliche e di materiali vari da eseguirsi presso le strutture del C...

The European Commission Joint Research Centre (JRC) in Ispra, Italy, has published an open procurement for a framework agreement for painting, surface restoration and complementary finishing works at JRC Ispra (procedure EC-JRC/IPR/2026/OP/0067), with an estimated maximum value of €2,400,000. The contract duration is up to 48 months and will be awarded on the lowest-price criterion using the Lombardy Regional Price List 2025.2 with submitted discounts. Tenders must be submitted electronically via the EU Funding & Tenders Portal eSubmission system and the deadline for receipt is 03 June 2026 at 16:00 (Rome time). Applicants must meet exclusion and selection criteria, provide required insurance and guarantees, and comply with Italian safety and contractual rules as set out in the tender documents.

Sintesi rapida

Cosa finanzia

Appalto quadro per lavori di tinteggiatura, ripristino e finitura di superfici murarie tradizionali, metalliche e di materiali vari presso le strutture del Centro Comune di Ricerca (JRC) sito di Ispra. Incluse opere complementari come risanamento facciate, pavimentazioni, cappotti termici, pareti insonorizzate, isolamenti termo-acustici, controsoffitti, cartongessi e simili.

Tipologie di lavori principali:Tinteggiature interne/esterne, ripristino facciate e calcestruzzo, sistemi a cappotto, pavimentazioni in resina/linoleum, impermeabilizzazioni, verniciature strutture metalliche, segnaletica orizzontale e lavori di finitura.

1. 1Contraente: imprese di lavori edili / imprese di tinteggiatura; offerte singole o raggruppamenti
2. 2Procedure: procedura aperta; contratto quadro unico; aggiudicazione a prezzo più basso
3. 3Modalità di presentazione: esclusivamente elettronica tramite eSubmission (EU Login, PIC)

Documentazione di gara pubblicata sul portale EU Funding & Tenders:lettera di invito, progetto di contratto, capitolato (Parti amministrativa e tecnica), modello di offerta finanziaria e DUVRI. Il contraente dovrà fornire certificazioni tecniche, organigramma, referenze lavori analoghi e garanzie richieste dal capitolato.

Chi può partecipare:Operatori economici stabiliti negli Stati membri e in paesi ammessi dalle norme UE sugli appalti; offerte singole o raggruppamenti; è richiesto l'accesso al registro dei partecipanti (PIC). Subappalto consentito secondo i limiti del capitolato.

1. 1Requisiti essenziali: capacità tecnica (esperienze lavori analoghi), capacità finanziaria (fatturato minimo indicato nei documenti di gara), assenza di cause di esclusione e conformità ai criteri amministrativi
2. 2Obblighi HSE: POS/DUVRI, rispetto delle prescrizioni di cantiere, norme di radioprotezione e gestione rifiuti ove applicabili
3. 3Garanzie: eventuale garanzia di esecuzione fino al 10% del valore del contratto specifico

Il capitolato dettaglia:elenco voci del prezzario regionale (Regione Lombardia 2025/2) con applicazione di sconti ponderati nello scenario di valutazione; modalità di richiesta e avvio dei contratti specifici nell'ambito del contratto quadro; condizioni di pagamento e IVA.

Date chiave e contatti

Pubblicazione TED:30/04/2026. Termine per la ricezione delle offerte: 03/06/2026 ore 16:00 (Europe/Rome). Seduta pubblica di apertura: 04/06/2026 ore 14:30. (Nota: nel metadata era presente anche una data 01/01/2026, verificare sul portale per eventuali step intermedi).

Sintesi dell'opportunità

La Commissione europea - Centro Comune di Ricerca (JRC) indice una procedura aperta per l'affidamento di un contratto quadro unico avente per oggetto lavori di tinteggiatura, ripristino e finitura di superfici murarie tradizionali, metalliche e di materiali vari da eseguirsi presso le strutture del sito JRC di Ispra (VA), Italia. Il contratto quadro ha durata massima 48 mesi e importo massimo previsto pari a €2.400.000,00. Le attività includono anche opere complementari (risanamento facciate, pavimentazioni, cappotti termici, pareti insonorizzate, isolamenti termo-acustici, controsoffitti, cartongessi, impermeabilizzazioni, segnaletica orizzontale, e altre similari). La procedura è gestita tramite l'eSubmission del portale EU Funding & Tenders; la seduta pubblica di apertura è prevista il 04/06/2026 e il termine per la ricezione delle offerte è il 03/06/2026 16:00 (ora di Roma). L'aggiudicazione avverrà con criterio del prezzo più basso applicando un metodo di ponderazione degli sconti su un «scenario» di valutazione finanziaria, come previsto dal capitolato d'oneri e relativi allegati.

Fonti e documenti disponibili:Bando e documenti di gara pubblicati sul portale Funding & Tenders della Commissione (inclusi: invito, progetto di contratto con allegati, capitolato amministrativo, capitolato tecnico, DUVRI, modulistica di offerta finanziaria, metodo di ponderazione) F&T Portal ¹.

Informazioni amministrative essenziali

Requisiti tecnici e oggetto delle prestazioni

Oggetto principale:manutenzioni a corpo e a misura su superfici verticali e orizzontali dei manufatti JRC: pitture interne ed esterne, ripristino facciate, cappotti termici ed isolamenti, pareti e controsoffitti in cartongesso, pavimentazioni in linoleum o resina, impermeabilizzazioni, opere in lattoneria, lavorazioni metalliche e verniciature di strutture e impianti, realizzazione di segnaletica orizzontale. Sono previste attività sia in ambienti sfollabili (cantieri tradizionali) sia su ambienti occupati (uffici, laboratori): procedure di cantiere, metodi e modalità d'intervento devono tenere conto delle interferenze con attività scientifiche e impiantistiche.

Specifiche tecniche e normative:Le specifiche tecniche si fondano sul Prezzario Regionale dei lavori pubblici di Regione Lombardia edizione 2025/2 (voci di riferimento indicate nel capitolato), con applicazione di sconti ponderati forniti in gara; i materiali devono rispondere a requisiti ambientali (CAM, EPD, Ecolabel o equivalenti) e su richiesta essere dotati di schede tecniche, fiches ambientali ed EPD. Tutte le lavorazioni devono rispettare le norme italiane di sicurezza sul lavoro (D.Lgs. 81/08 e successive modifiche) e, ove applicabile, le prescrizioni in materia di radioprotezione, ambiente e accesso doganale per i materiali ¹.

Informazioni sulla partecipazione e requisiti di ammissione

Possono partecipare offerenti singoli o raggruppamenti (offerta congiunta). È ammesso il ricorso al subappalto; i subappaltatori con quote significative (es. >20% o che forniscono capacità su cui l'offerente si avvale per i criteri di selezione) devono essere identificati e fornire lettera d'impegno. Partecipazione consentita alle entità ammissibili ai sensi delle norme UE; sono vietati soggetti destinatari di misure restrittive UE. Iscrizione al registro partecipanti (PIC) obbligatoria.

1. 1Documenti base da caricare in eSubmission: autocertificazione esclusione/selezione (Allegato 2), accordo procura per raggruppamenti (Allegato 3), elenco subappaltatori identificati (Allegato 4), lettere d'impegno (Allegati 5.1/5.2), offerta finanziaria (Allegato 6).
2. 2Personale: il contraente deve indicare referente tecnico (requisiti minimi nel capitolato), fornire organigramma, curricula e prove delle qualifiche su richiesta.
3. 3Assicurazioni: polizza RCT/RCO con massimali indicati nel contratto (es. €5.000.000 per RCT/RCO).
4. 4Sicurezza: DVR/DUVRI/POS/PSC ove richiesto; partecipazione a sopralluoghi congiunti; accesso al sito soggetto a procedure di registrazione e consegna badge; rispetto prescrizioni SPP del JRC.

Criteri operativi di valutazione e aggiudicazione

La gara è aperta e l'aggiudicazione avverrà con il criterio del prezzo più basso. Per permettere il confronto è previsto un modulo di offerta finanziaria che calcola il «TOTALE SCENARIO» applicando gli sconti per tipologia di opere del Prezzario Regionale; gli sconti sono poi rielaborati con una funzione di ponderazione (metodo pubblicato in allegato) prima del computo finale. L'amministrazione si riserva di richiedere giustificazioni per sconti ritenuti anormalmente bassi e di richiedere analisi prezzi su voci campione.

Aspetti contrattuali e di esecuzione

Il contratto quadro disciplina l'emissione di contratti specifici o buoni d'ordine per l'esecuzione delle prestazioni. I contratti specifici definiscono programma, importo, termini e garanzie (possibile richiesta di garanzia di esecuzione per contratti specifici > €60.000). Il pagamento prevede stati di avanzamento lavori (SAL), pagamenti intermedi e saldo. Inclusi obblighi contrattuali: DUVRI, Piano di Sicurezza e Coordinamento se applicabile, gestione rifiuti, smaltimenti e obblighi fiscali, fatturazione e regole IVA applicabili al JRC.

Sicurezza, ambiente e gestione delle interferenze

Il sito JRC di Ispra applica specifiche regole di sicurezza interne. Prima dell'inizio di ogni intervento il contraente partecipa a sopralluogo congiunto e redige o aggiorna il DUVRI (Documento Unico di Valutazione dei Rischi da Interferenza) che elenca rischi, misure di prevenzione e stima dei costi di sicurezza da interferenze. Nel contratto sono inseriti allegati dettagliati: norme di sicurezza, piano ambientale, procedure di accesso, norme doganali per introduzione materiali, modelli di verbali di inizio/fine lavori e moduli per la gestione delle emergenze. I lavori in laboratori, aree con agenti chimici, biologici o radiazioni richiedono autorizzazioni e controlli specifici; il contraente non deve operare autonomamente su apparecchiature o impianti sensibili senza autorizzazione e affiancamento del personale del JRC.

Domande e chiarimenti / Q&A

Le richieste di chiarimento vanno presentate tramite la funzione 'Questions & Answers' del portale F&T entro la deadline indicata nei documenti. La Commissione si riserva di non rispondere a quesiti pervenuti oltre il termine stabilito.

Risposte strutturate alle domande di categorizzazione

Eligible Applicant Types:Sono ammesse imprese individuali, società costituite, raggruppamenti (ATI) sia con che senza personalità giuridica, ditte individuali, cooperative, consorzi, imprese esterne stabilite in UE o in paesi terzi ove previsto da accordi; sono ammissibili subappaltatori. Tipologie consigliate: imprese di costruzione/manutenzione edili, imprese specializzate in tinteggiature e finiture, imprese di impiantistica, imprese di ristrutturazione, società multispecialistiche, imprese con qualifiche e certificazioni tecniche e assicurative. L'accesso è soggetto a controlli di non esclusione e capacità tecnica/economica.

Funding Type:Procurement / public works contract (appalto pubblico) - contratto quadro di lavori con contratti specifici e buoni d'ordine.

Consortium Requirement:Opzione consentita: offerta singola o offerta congiunta (raggruppamento). Non obbligatoria la costituzione di raggruppamento; è possibile presentare offerta singola. In caso di offerta congiunta serve accordo/procura e nomina del capofila.

Beneficiary Scope (Geographic Eligibility):Geographic eligibility: aziende stabilite in UE/EEA o paesi terzi ammessi secondo norme UE; per subappaltatori si applicano regole analoghe. Esecuzione luogo: Ispra, Italia.

Target Sector:Settore: costruzioni e manutenzioni civili, edilizia, opere civili e manutenzioni impiantistiche; attività target includono tinteggiatura, restauro facciate e finiture, cappotti termici, pavimentazioni, lattoneria, impermeabilizzazioni, isolamento termo-acustico, controsoffitti.

Mentioned Countries:Italia (sede di esecuzione: Ispra, Va). Il bando è pubblicato a livello UE e applicabile a operatori UE e altri Stati ammessi (vedere sezione 2.2).

Project Stage:Esecuzione / manutenzione / operations: attività di realizzazione, ripristino, manutenzioni ordinarie e straordinarie. Interventi su impianti e strutture esistenti, anche in ambienti occupati.

Funding Amount:Massimale del contratto quadro €2,400,000 (importo massimo indicativo per la durata del CQ). Le singole commesse saranno definite successivamente con contratti specifici e buoni d'ordine.

Application Type:Open call (procedura aperta). Domande tramite eSubmission sul portale Funding & Tenders.

Nature of Support:Contratto di lavori remunerato (pagamenti a SAL/intermedi e saldo). Sostegno finanziario diretto sotto forma di pagamenti per prestazioni di lavori (procurement).

Application Stages:Tipico processo in 2 fasi logiche: 1) presentazione e valutazione dell'offerta (con verifica esclusione e selezione), 2) aggiudicazione e firma del contratto seguito da emissione di contratti specifici e gestione SAL. Il dossier di gara richiede preparazione tecnica, amministrativa e finanziaria.

Success Rates:Non pubblicato; il bando è in procedura aperta. Il tasso di successo dipende dal numero e qualità delle offerte presentate, oltre a conformità tecnica e competitività economica.

Co-funding Requirement:Non richiesto cofinanziamento: si tratta di appalto pubblico retribuito; gli offerenti presentano prezzi unitari/sconti su prezzario regionale e sono responsabili dei costi di esecuzione e sicurezza come previsto dal contratto. L'Amministrazione può riconoscere costi specifici per sicurezza interferenziale stimati e documentati.

Templates e struttura della domanda

I documenti di gara contengono template standard e modelli da compilare e caricare in eSubmission. I principali moduli richiesti e la struttura dell'offerta finanziaria sono: invito e lettera di invito, progetto di contratto e relativi allegati, Parte 1 (Specifiche amministrative) e Parte 2 (Specifiche tecniche), Allegato 2 autocertificazione esclusione/selezione, Allegato 3 accordo/procura (per raggruppamenti), Allegato 4 elenco subappaltatori identificati, Allegato 5 lettere d'impegno, Allegato 6 Modulo di offerta finanziaria (scenario con voci e quantità esemplificative), Allegato 7 Metodo di ponderazione dei prezzi; DUVRI e relativi allegati per sicurezza e ambiente. L'offerta finanziaria deve essere compilata ESATTAMENTE nel modello fornito (colonne gialle sconto), qualsiasi modifica di celle protette o manomissione del file costituisce motivo di esclusione.

1. 1Passaggi principali della domanda: registrazione PIC nel Participant Register; accesso eSubmission; compilazione dati anagrafici e upload documenti; firma elettronica (QES raccomandata).
2. 2Documenti firmati: autocertificazioni, accordi di raggruppamento, offerta finanziaria, capitolato d’oneri accettato.
3. 3Sopralluogo in loco non obbligatorio ma pianificato (visita 20/05/2026 10:00): partecipazione solo previo invio dati partecipanti e copia documento identità con anticipo.

Checklist tecnica per la preparazione dell'offerta

1. 1Verificare requisiti minimi di capacità tecnica e professionale (esperienze su lavori simili e personale qualificato) e documentarli.
2. 2Preparare offerta finanziaria su Allegato 6 rispettando colonne e procedimento di sconto e ponderazione (Allegato 7).
3. 3Preparare autocertificazioni e prove documentali per criteri di esclusione e selezione (Allegato 2 e documenti di supporto).
4. 4Predisporre DUVRI/POS/Piano sicurezza ove necessario, partecipare ai sopralluoghi congiunti e firmare i verbali (Allegato IVa/IVb).
5. 5Verificare assicurazioni RCT/RCO e documentazione fiscale/anticorruzione richiesta.

Tutti i documenti contrattuali principali, i modelli e gli allegati sono pubblicati sul portale F&T; le istruzioni tecniche per l'eSubmission, i requisiti di sistema e la necessità del PIC sono descritte nella Guida rapida eSubmission disponibile sul portale della Commissione F&T Portal ¹.

Footnotes

1. 1Portale ufficiale della Commissione per bandi e gare: documentazione completa e Q&A sono disponibili alla pagina dell'opportunità sul Funding & Tenders Portal.

Opportunity Overview

This is a public procurement tender issued by the European Commission's Joint Research Centre (JRC) located in Ispra, Italy. The tender concerns the award of a framework agreement for painting works, surface restoration, and finishing of traditional masonry, metallic, and various material surfaces at the JRC Ispra facilities. The contract encompasses complementary works including facade restoration, flooring installation, thermal insulation systems (cappotti termici), soundproofing walls, thermal-acoustic insulation, suspended ceilings, and gypsum board installations.

Procedure Identifier:EC-JRC/IPR/2026/OP/0067

TED Reference:84/2026 298275-2026

Publication Date:30 April 2026

Key Deadlines

All deadlines are expressed in Rome time (Europe/Rome timezone). Tenders received after the submission deadline will be rejected. The receipt confirmation from the eSubmission system with timestamp constitutes proof of timely submission.

Contracting Authority

European Commission, Joint Research Centre (JRC), Via Enrico Fermi 2749, I-21027 Ispra (VA), Italy

Procurement Details

Contract Type:Framework Agreement for Works (Contratto Quadro di Lavori)

Procedure Type:Open procedure

Estimated Total Value:€2,400,000.00 (two million four hundred thousand euros) ¹

Award Method:Lowest price

Main CPV Classification:45442100 - Painting work

Maximum Contract Duration:48 months

Contract Structure and Duration

The framework agreement has an initial duration of 24 months from the date of signature by both parties. It automatically renews twice for 12 months each, unless either party provides formal notice of non-renewal at least 6 months before the end of the current contractual period. After the framework agreement expires or is terminated, specific contracts already signed must be executed within 6 months, after which any remaining specific contracts are automatically terminated. ²

Pricing and Financial Terms

The maximum amount covering all services under this framework agreement, including all renewals and safety-related costs (DUVRI), is €2,400,000.00. However, this does not obligate the contracting authority to order works for the full amount. Services are executed at prices from the Regional Price List for Public Works of Lombardy Region (edition 2025.2), discounted according to the contractor's offer. ³

Price Revision:No automatic price revision applies to this contract. However, the items in the Lombardy Regional Price List may be updated upon request by either party following publication of a new version of the price list. The contractor's offered discounts are fixed and not subject to revision for the entire duration of the framework agreement.

Payment Terms:Intermediate payments are permitted for specific contracts exceeding €10,000.00 based on approved progress statements (SAL - Stato di Avanzamento Lavori). Final payment is made upon completion and approval of work. The contracting authority must approve documents and process payment within 30 days of invoice receipt.

Performance Guarantee:For specific contracts exceeding €60,000.00, a performance guarantee may be required in the form of a bank guarantee (maximum 10% of the specific contract value) and must be established before the specific contract enters into force.

Who Can Apply

This is an open procedure. Any economic operator established in any EU Member State or third country may submit a tender. Applicants may submit tenders individually or as a joint bid (consortium). If submitting as a consortium without separate legal personality, one member must be designated as the lead contractor.

Eligibility Requirements

All applicants must comply with exclusion criteria and selection criteria as detailed in the tender specifications. Applicants must not be in any of the exclusion situations listed in the administrative specifications, including bankruptcy, failure to pay taxes or social contributions, serious professional misconduct, fraud, corruption, or other criminal offences. ⁴

Required Documentation:Applicants must submit a declaration of honour (autocertificazione) confirming compliance with exclusion and selection criteria. Proof documents may be required, including recent extracts from criminal records, certificates of tax and social contribution payment, and evidence of technical and professional capacity. Applicants may reference documents previously submitted to the same contracting authority if they are current and no more than one year old.

Insurance Requirements:Within 20 working days of framework agreement entry into force, the contractor must provide proof of adequate civil liability insurance (RCT-RCO) covering: (a) third-party liability (RCT) of not less than €5,000,000.00 per victim for bodily injury and €5,000,000.00 per claim for material damage; and (b) workers liability (RCO) of not less than €5,000,000.00 per person.

Submission Requirements and Process

All tenders must be submitted exclusively through the electronic submission system (eSubmission) available on the EU Funding & Tenders Portal. Tenders submitted by other means (email, post, etc.) will not be considered. ⁵

Registration Requirements:Each economic operator (and each member of a consortium) must register in the European Commission's Participant Register to obtain a Participant Identification Code (PIC). This 9-digit code serves as a unique identifier. Operators already registered may reuse their existing PIC.

EU Login Account:An EU Login account is required to access eSubmission and submit tenders electronically. As of 30 June 2026, two-factor authentication will be mandatory for all EU Login accounts.

Tender Validity Period:Tenders must remain valid for the period specified in the tender specifications. During this period, tenderers must maintain all conditions of their offer unchanged.

Multiple Submissions:Only one tender per applicant will be considered. If the same applicant submits multiple tenders and none are withdrawn before the deadline, only the last submission will be evaluated. Applicants cannot reference previous submissions to supplement, clarify, or correct their final offer.

Tender Withdrawal and Replacement:Before the submission deadline, applicants may withdraw their tender definitively or replace it with a new one through the F&T Portal in the Procurement Centre/Submissions section.

Site Visit:An optional site visit is scheduled for 20 May 2026 at 10:00 at the JRC Ispra facility. Interested applicants must provide names, dates of birth, nationalities of representatives, and copies of identity documents or passports at least two working days in advance to JRC-ISPRA-DIR-R-PROCUREMENT@ec.europa.eu.

Tender Opening and Evaluation

Tenders will be opened in a virtual public session on 04 June 2026 at 14:30 (Rome time). A maximum of two representatives per tender may attend. To request attendance, applicants must send an email to JRC-ISPRA-DIR-R-PROCUREMENT@ec.europa.eu at least three hours before the scheduled opening time, including representative names, email addresses, tenderer name, and the eSubmission receipt confirmation.

The public opening session will be limited to verification of tender compliance with bid requirements, announcement of tenderers' names, and communication of total prices. After opening, the contracting authority may contact tenderers to request missing information or clarifications, provided such requests do not substantially modify the tender. The contracting authority may correct obvious material errors after the tenderer confirms the correction.

Technical and Professional Capacity

Applicants must demonstrate technical and professional capacity to execute the contract. The tender specifications detail specific requirements regarding experience, qualifications, and resources. Applicants may rely on the capacity of subcontractors or other entities, but remain fully responsible for their performance.

Subcontracting

Subcontracting is permitted. The contractor remains fully responsible to the contracting authority for performance of all subcontracted work. The contractor must obtain prior authorization from the contracting authority for any subcontracting and must provide all documentation the contracting authority deems necessary. The contractor must ensure subcontractors comply with all applicable laws, including Italian labour law and health and safety regulations (D. Lgs 81/08).

Execution of Work

Work is ordered through specific contracts (contratti specifici) or work requests (richieste di lavoro) issued by the contracting authority. For each order, the contractor has a minimum of 3 days to confirm intention to respond and a minimum of 5 days to submit a response. Responses remain binding for at least 90 days. The contractor must sign specific contracts within the timeframe indicated by the contracting authority. Repeated failure to respond to orders or sign contracts may result in breach of contract proceedings.

For small interventions or low-value purchases, the contracting authority may issue provisional specific contracts (contratti specifici provisional) and commission actual services through work requests sent by email or other electronic management systems. Payment for provisional contracts is limited to services actually commissioned and executed.

Work Commencement and Completion:Each specific contract or work request specifies the maximum period for execution and acceptance. Unless otherwise specified, this period runs from the date of the work commencement report (Verbale di Inizio Lavori), which must be signed by both parties within 10 working days of work start, and concludes with the work completion report (Verbale di Fine Lavori), signed by both parties. Execution periods may be extended only by explicit written agreement before the maximum deadline is reached.

Safety and Compliance Obligations

The contractor must comply with all applicable Italian laws and regulations, particularly Italian labour law and health and safety legislation (D. Lgs 81/08 and subsequent amendments) implementing EU Directive 92/57/CEE on temporary and mobile construction sites. The contractor must employ only qualified and specialized personnel in compliance with Italian law and must assume all responsibility for worker safety and environmental protection. ⁶

The contractor must respect all JRC Ispra internal regulations and must not modify installations or respond to requests other than those from the designated JRC contract manager. The contractor must take all measures to prevent damage to persons, property, and installations, and must report any anomalies immediately. The contractor is responsible for site cleanup upon completion of work.

Safety Coordination:The Commission is assisted by safety coordinators for design and execution phases. These coordinators possess the competency level required by Italian law for temporary and mobile construction sites. The contractor must strictly adhere to specific provisions of Safety and Coordination Plans (Piani di Sicurezza e Coordinamento).

Interference Risk Assessment (DUVRI):The contractor must comply with the Unified Document for Risk Assessment of Interference (DUVRI) and any amendments necessitated by changes in interference risks. The contractor must make the DUVRI available to all subcontractors and is responsible for the adequacy of safety costs borne by subcontractors, ensuring they are informed of interference risks on site.

Penalties and Remedies

The contracting authority may apply penalties for various breaches, including late submission of quotations, failure to designate a technical representative within required timeframes, and delays in work execution. ⁷

Administrative Penalties:For delays in submitting quotations, designating technical representatives, or other specified failures, a penalty of €50.00 per calendar day applies (maximum 15 working days). After 15 working days, the contractor may be considered in breach of contract.

Delay Penalties:For delays in work execution or delivery attributable to the contractor, a penalty is calculated as 0.3 x (V/d), where V is the price of the service/work/supply and d is the duration in days. This applies for up to 20 days of delay. After 20 days, the contractor may be considered in breach of contract.

Penalties are applied by right through a decision notified to the contractor by registered mail. The contractor may contest the decision within 30 days by registered mail with return receipt or equivalent means. If the contractor does not respond or the Commission does not revoke the decision within 30 days of receiving the contest, the penalty decision becomes enforceable. Penalty amounts may be deducted from subsequent payments or invoiced as a debt.

Contract Termination

The contracting authority may terminate the framework agreement or specific contracts in cases of material breach, repeated failure to respond to orders, or failure to sign contracts within required timeframes. Upon termination, the contractor must vacate the site and all associated facilities within the timeframe specified by the Commission. The contractor remains responsible for all work performed and must bear all costs and consequences of termination, including direct and indirect damages, supplementary costs from awarding a new contract for completion, and costs for repairs and restoration of work performed.

Invoicing and Payment

Invoices must be submitted in compliance with the tender specifications and must include specific data: contract and specific contract reference numbers, work request numbers (for provisional contracts), amounts requested, itemized safety costs, and amounts corresponding to actual work completed as determined by progress statements (SAL) or final work statements (SFL). ⁸

Invoice Submission Methods:Invoices may be submitted in paper format to the Goods Reception Office at the JRC Ispra address, as PDF to JRC-ISPRA-RICEVIMENTO-MERCI@ec.europa.eu, or (for Italian suppliers only) through electronic invoicing via the Italian Tax Authority's SDI system using code 0000000 and PEC address jrc-ispra-electronic-invoicing@pec.it.

VAT Treatment:The European Commission is normally exempt from VAT under Articles 3 and 4 of the Protocol on Privileges and Immunities of the European Union. The JRC Ispra is fully exempt from rights, taxes, and duties for goods transfers under Italian Law 1 August 1960 No. 906 and is exempt from VAT for services above €300.00 under Italian DPR No. 633/1972. Invoices must be issued without VAT with appropriate exemption statements. If VAT is applicable in another EU Member State, invoices must indicate the appropriate exemption or include VAT as required by that state's legislation.

Data Protection

Personal data collected in the context of tender submission and contract execution will be processed in accordance with EU Regulation 2018/1725 on data protection by EU institutions. The contracting authority is the data controller. Applicants' personal data may be recorded in the Early Detection and Exclusion System (EDES) if they fall within situations specified in Article 138 of the Financial Regulation. Detailed privacy information is available at [[ec.europa.eu.

Applicable Law and Dispute Resolution

The framework agreement is governed by EU law supplemented by Italian law where necessary. The UN Convention on International Sale of Goods (CISG) is excluded. The Court of Varese has exclusive jurisdiction over any disputes concerning the validity, interpretation, execution, or termination of the framework agreement or specific contracts.

Contact Information and Questions

Questions about the tender must be submitted in writing through the Questions & Answers section on the EU Funding & Tenders Portal by clicking 'Create a question' in the tender details. The contracting authority is not obligated to respond to questions received fewer than six working days before the submission deadline. All supplementary information will be published in the tender details on the portal, and it is the applicant's responsibility to check for updates and modifications during the submission period.

General Administrative Inquiries:Contact the relevant JRC directorate and unit (details to be completed in the contract)

Technical Inquiries:Contact the relevant JRC directorate and unit (details to be completed in the contract)

eSubmission Technical Support:For technical issues with the eSubmission system, contact the eSubmission Helpdesk. Supported browsers are the latest versions of Google Chrome and Mozilla Firefox. File size limits are 50 MB per attachment, with a maximum of 200 files per submission.

Key Documentation Available

The following documents are available on the EU Funding & Tenders Portal at [[ec.europa.eu:

• Invitation letter (Lettera invito)
• Draft framework agreement (Progetto di contratto)
• Draft contract annexes (Allegati al contratto)
• Administrative specifications (Capitolato Specifiche Amministrative)
• Technical specifications (Capitolato Specifiche Tecniche)
• Declaration of honour form (Dichiarazione onore)
• Financial offer form (Allegato 6 Offerta finanziaria Scenario)
• Weighting method (Allegato 7 Metodo ponderazione)
• Work commencement report template (Allegato IVa Verbale Inizio lavori)
• Work completion report template (Allegato IVb Verbale Fine lavori)
• Performance guarantee model (Allegato X Modello di Garanzia)
• Unified Risk Assessment Document (Allegato XII DUVRI)
• Safety clauses and environmental clauses
• Personnel access and security regulations
• Customs procedures for material introduction

Important Notes for Applicants

All costs for tender preparation, submission, and participation in the opening session are borne by applicants and will not be reimbursed. The invitation to submit tenders does not constitute a binding commitment by the contracting authority. The contracting authority may cancel the procurement procedure at any time before contract signature without applicants having any right to compensation. Any such decision will be motivated and communicated to applicants.

Submission of a tender constitutes acceptance of all conditions in the tender documents. Applicants cannot present conditions different from those specified. The tender binds the applicant for the duration of the contract if awarded. All documents released by the contractor (terms, conditions, general provisions, etc.) except the tender itself are considered inapplicable unless explicitly mentioned in the contract conditions. In case of contradiction between the framework agreement and contractor documents, the framework agreement prevails.

The contractor must declare knowledge and acceptance of all technical and administrative rules in the tender specifications and must request any missing written or graphic instructions without delay. The contractor cannot cite absence of orders or information to justify delays or non-compliant execution. The contractor must immediately inform the contracting authority of any changes in its financial, technical, legal, or organizational situation or any criminal or administrative convictions, particularly regarding social security and tax obligations.

The contractor must not employ irregular workers and must ensure all personnel are qualified, specialized, trustworthy, and fully compliant with Italian law. The contractor must designate a Technical Representative (Referente Tecnico) within 10 days of framework agreement entry into force. The contracting authority may require replacement or immediate removal of any contractor personnel lacking professionalism, showing evident non-compliance, or demonstrating inappropriate conduct.

The working language for the framework agreement is Italian. All communications must be in writing and clearly reference the contract number and, where applicable, the specific contract number. The contractor must respect all JRC Ispra internal regulations and must not modify installations or respond to requests from persons other than the designated contract manager without prior written consent.

Footnotes

1. 1This is the maximum estimated value of the framework agreement. The contracting authority is not obligated to order works for the full amount. The actual amount spent depends on the specific contracts issued during the framework agreement's duration.
2. 2The framework agreement may be suspended for force majeure events, which automatically extends the duration by the suspension period. Force majeure is defined as any unforeseen and exceptional situation or event beyond the parties' control that prevents performance of contractual obligations and is not attributable to fault or negligence of either party or subcontractors.
3. 3The Lombardy Regional Price List (Prezzario Regionale dei Lavori Pubblici di Regione Lombardia) edition 2025.2 serves as the reference for unit prices. Contractors submit discount percentages for different work categories in their financial offer. These discounts are fixed for the entire framework agreement duration and apply to prices in the version of the price list current at the time of quotation submission or specific contract issuance.
4. 4Exclusion situations include: bankruptcy or insolvency proceedings; failure to pay taxes or social contributions; serious professional misconduct; fraud, corruption, or criminal offences; significant breaches of contract execution; irregularities; creation of entities to evade legal obligations; and intentional obstruction of investigations or audits. Applicants must provide recent criminal record extracts or equivalent documents and certificates of tax and social contribution payment as proof of non-exclusion.
5. 5The eSubmission system is the only authorized submission method. Applicants must register in the Participant Register to obtain a PIC and create an EU Login account. The system supports all 24 official EU languages and uses UTF-8 character encoding. All uploaded documents are encrypted using asymmetric key encryption for confidentiality and integrity. Supported file types and technical requirements are specified in the system requirements documentation accessible through the eSubmission quick guide.
6. 6Italian labour law, D. Lgs 81/08 (implementing EU Directive 92/57/CEE), and all applicable environmental protection, energy efficiency, and CO2 emission reduction regulations must be observed. The contractor must employ only qualified personnel and must assign responsibility for prevention to a designated person as required by law. The contractor must provide execution plans, operating and maintenance instructions, and other required documentation to constitute the work file (fascicolo dell'opera) as specified in D. Lgs 81/08 Article 91.
7. 7Penalties are applied by right through a decision notified by registered mail. The contractor may contest within 30 days by registered mail with return receipt or equivalent means. If no response is received or the Commission does not revoke the decision within 30 days of receiving the contest, the penalty becomes enforceable. Penalty amounts may be deducted from subsequent payments or invoiced as a debt. The parties expressly recognize that penalty amounts constitute reasonable compensation for losses from breach and are not sanctions.
8. 8Invoices must include: contract and specific contract reference numbers; work request numbers (for provisional contracts); requested amounts in euros; itemized safety costs from Safety and Coordination Plans (PSC) if applicable; total safety costs from interference risks as estimated in the DUVRI or joint inspection reports if applicable; and amounts corresponding to actual work completed as determined by progress statements (SAL) or final work statements (SFL). Invoices must be accompanied by the approved SAL or SFL, work commencement report (for first payment), work completion report, and performance guarantee (if applicable).