Rinnovo, ristrutturazione, costruzione, manutenzione ordinaria e straordinaria degli impianti idrosanitari, termici, di gas e di scarico del sito JRC ...

Public procurement tender issued by the European Commission Joint Research Centre (JRC) for renewal, renovation, construction and ordinary and extraordinary maintenance of sanitary, thermal, gas and drainage installations at the JRC site in Ispra, Italy. The opportunity is a single‑lot recurrent framework-style contract with an estimated total value of €3,500,000 and an initial duration of 24 months renewable once for a potential total of 48 months. Award criteria are weighted 50 percent quality and 50 percent price and applicants must submit electronically via the EU Funding and Tenders Portal. Deadline for submission is 29 June 2026 at 16:00:59 Europe/Rome time.

Tipo di procedura e obiettivo

Breve descrizione

Gara d'appalto per lavori ricorrenti di rinnovamento, ristrutturazione, costruzione e manutenzione ordinaria e straordinaria di impianti idrosanitari, termici, gas e scarico nel sito JRC di Ispra (VA). Include anche attività di manutenzione caldaie, reti gas, impianti igienico-sanitari e lavori pertinenti.

Chi può candidarsi:Operatori economici qualificati nel settore lavori/impianti (imprese di costruzione e impiantistiche HVAC/plumbing) in grado di fornire lavori pubblici e servizi di manutenzione secondo i requisiti di gara; partecipazione elettronica tramite il Portale Funding & Tenders è richiesta Tender details. ¹

1. 1Valore stimato: €3 500 000 (importo complessivo stimato del contratto)
2. 2Durata prevista: periodo pianificato 48 mesi; contratto quadro iniziale 24 mesi rinnovabile una volta
3. 3Scadenze principali: ricezione offerte fino al 29 giugno 2026 ore 16:00 (CET); apertura gara 30 giugno 2026

Procedura in modalità elettronica (esubmission). Documenti di gara, bozza contratto e specifiche tecniche disponibili nel portale; si raccomanda consultazione dei documenti allegati prima della presentazione.

Footnotes

1. 1Documenti di gara pubblicati sul Portale Funding & Tenders (in italiano): bozza di contratto, capitolati tecnici e moduli per offerta. Vedi la pagina ufficiale della gara Tender documents.

Title and Contracting Authority

Opportunity Title and Source

Rinnovo, ristrutturazione, costruzione, manutenzione ordinaria e straordinaria degli impianti idrosanitari, termici, di gas e di scarico del sito JRC di Ispra (VA). Lead contracting authority: European Commission, Joint Research Centre (JRC).

Call Identifier:EC-JRC/IPR/2026/OP/0342

Reference and Portal Link:Tender details published on the EU Funding & Tenders Portal. Main reference c7cf8cf5-f36b. Full notice available at the tender page on the Portal Tender details. ¹

Summary of the Procurement

This is a recurring procurement (framework agreement) for the renewal, restructuring, construction, ordinary and extraordinary maintenance of hydrosanitary, thermal, gas and drainage systems at the JRC site in Ispra (Province of Varese), Italy. The contract covers both construction works (including plumbing and thermohydraulic works) and ongoing maintenance activities for heating, gas, hydraulic and sanitary systems and related works. The procurement is classified as works and uses multiple CPV codes reflecting building, plumbing, heating, gas systems and related services.

Estimated Contract Value:Estimated overall contract amount €3,500,000 (EUR) for the duration of the framework, with planned period of 48 months and an initial framework term of 24 months renewable once.

Planned Contract Duration:Planned period 48 months. Framework initial period 24 months, renewable once (see draft framework contract).

Key Dates and Submission

Scope, Lots and Technical Coverage

The procurement is a single lot tender (LOT-0001) covering works and maintenance for hydrosanitary, heating, gas and drainage systems on the JRC Ispra campus. It combines construction, renovation, refurbishment and both routine and extraordinary maintenance services for mechanical plumbing, heating and gas installations, alongside related site works, waste management, environmental management of construction areas and safety requirements.

Main CPV and Additional CPV Codes:Main CPV 45330000 (Plumbing installation work). Additional CPVs include 50500000, 44115200, 50700000, 44410000, 45231223, 44160000, 44600000 reflecting building installation works, heating, gas, sanitary equipment, maintenance and associated construction activities.

Documents Provided with the Notice

The call includes a set of draft contract documents, tender specifications (administrative and technical parts), financial offer templates, scoring matrices, environmental and waste management annexes, site maps, risk and emergency plans, health & safety annexes, acceptance and start/finish report templates and a declaration on honour. Many documents are in Italian and marked as new in the publication (version V1). See tender documents on the Portal for full text Tender documents. ¹

1. 100 Lettera invito 0342 V1 (Invitation letter)
2. 201 Bozza contratto 0342 V1 (Draft contract)
3. 302_01_01 Allegato I Parte 1 Spec amm 0342 V1 (Administrative specifications)
4. 402_02_01 Allegato I Parte 2 Spec Tec 0342 V1 (Technical specifications)
5. 502_01_03 Allegato I Parte 1 All6 - Offerta 0342 V1 (Financial offer template, Excel)
6. 602_01_02 Allegato I Parte 1 All 2 - Autocert 0342 V1 (Declaration on honour)
7. 7Various All III, All IV, All V, All VI, All VII and All VIII annexes: start/finish reports, acceptance, customs, site map, waste management, safety (DUVRI), environmental management, emergency plans, risk schedule

Eligibility and Applicant Requirements

This is a public procurement procedure published by the European Commission (JRC). Applicants must submit an electronic tender via the Funding and Tenders Portal eSubmission system. Qualification and exclusion requirements follow the tender administrative specifications and selection criteria; applicants must provide requested certificatory documents, declarations on honour, financial offer forms and demonstrate technical capacity and relevant experience per the technical specifications and scoring matrix.

1. 1Eligible Applicant Types: Companies and legal entities capable of performing works contracts for building installations and maintenance. Typical eligible applicants include SMEs, large enterprises, construction firms, specialized mechanical/plumbing contractors, consortiums or joint ventures where allowed by the tender. Public bodies are generally not eligible as tenderers unless explicitly permitted; specific eligibility rules are in the administrative specifications.
2. 2Consortium Requirement: Single lot tender; the procurement allows participation by a single economic operator or an economic operator established as a consortium or joint venture where permitted by the selection rules. The tender documents specify whether grouping is allowed and the required form of the consortium (temporary groupement, mandatary, etc.).
3. 3Geographic Eligibility (Beneficiary Scope): The contracting authority is the European Commission (JRC) in Italy. Participation is open in accordance with EU procurement rules; typically economic operators established in EU Member States and persons from countries covered by the EU procurement directives/agreements may participate. See administrative documents for exact list of eligible countries.
4. 4Target Sector: Construction and building services sector, specifically civil/mechanical building installations: plumbing, sanitary systems, heating systems, gas installations, drainage, demolition and construction site works, maintenance services and associated environmental and safety services.
5. 5Project Stage: Implementation and operations: the tender covers construction/renovation works and ongoing maintenance and service delivery (delivery and execution stage).
6. 6Funding Type: Public procurement (tender) for works; the contracting mechanism is a framework agreement for works and maintenance services awarded via a contract.
7. 7Funding/Support Provided: The award is a contract to deliver works and maintenance services. The contractor will receive payments under the executed contract; not a grant or subsidy.
8. 8Application Type and Submission Method: Open tender with eSubmission required through the Funding & Tenders Portal. Tenderers must submit electronically by the deadline.
9. 9Application Stages: Single-stage tender submission via eSubmission. There is an initial submission and the opening/award process; no multi-stage call-for-proposals is indicated. The process includes pre-award evaluation (administrative and technical selection and award), possible clarifications and final contract award.
10. 10Co-funding Requirement: No co-funding required; the contractor will execute works against contract payments. Normal financial guarantees and performance guarantees (e.g., advance payment guarantees, performance bonds) may be required as per tender annexes.
11. 11SME Suitability: The procurement is flagged as not SME-suitable (smeSuitableIndicator: false), indicating contract size or complexity may not fit typical SME thresholds.

Award Criteria, Evaluation and Contract Model

Awarding criteria are split between quality and price with weighting indicated in the tender (quality 50, price 50 as shown in the awarding criterion parameters). Tenderers must follow the scoring matrix and demonstrate technical compliance with the technical specifications (including BIM requirements where present), environmental and waste handling measures, health & safety plans and other contractual clauses in the draft contract.

Procedure Type and System:Procedure type: open competitive procedure for works using a framework agreement contracting system (fa-wo-rc). Submission via eSubmission required. Open tender event scheduled. Appeal information provided in tender documents.

Templates and Application Structure

The tender provides Microsoft Word, PDF and Excel templates and models to be completed by tenderers. Key templates include the invitation letter, administrative specifications, technical specifications, financial offer template (Excel), declaration on honour, draft contract and numerous annexes for start/finish reports, acceptance of supplies, performance guarantees, DUVRI (safety coordination in Italian procurement), environmental and waste management plans, risk schedules, BIM technical annex. Tenderers must complete and attach the templates exactly as required and follow the submission checklist in the administrative part.

1. 1Financial Offer Form: 02_01_03 Allegato_I Parte 1 All6 - Offerta_0342_V1.xlsx — complete priced offer items and totals.
2. 2Administrative & Selection Forms: 02_01_02 Autocert_0342_V1.docx and 02_01_01 Spec amm_0342_V1.pdf — include declarations, legal and financial documents, evidence of non-exclusion and qualification.
3. 3Draft Contract & Annexes: 01_Bozza_contratto_0342_V1.pdf plus annexes (acceptance forms, start/finish reports, guarantees).
4. 4Technical Submission: 02_02_01 Allegato I Parte 2 Spec Tec_0342_V1.pdf and 02_02_02 Spec Tec All BIM_V1.pdf — demonstrate technical approach, execution methodology, staffing and BIM deliverables where requested.
5. 5Environmental, Waste and Safety Annexes: All VII, VIId, VIId and VIII documents — include site environmental management, inert waste handling, safety plans (SSL), DUVRI and emergency plans.

Financial and Guarantee Requirements

Tender documents specify financial and performance guarantee obligations including but not limited to bid guarantees, performance guarantees and possibly retention amounts. The '09 - All IX - Garanzia pref' annex provides details on guarantees. Tenderers should carefully review the draft contract clauses on payment terms, advance payments and bank guarantees. The estimated total value is €3,500,000; the actual awarded amount will depend on the selected contractor’s offer and any call-offs under the framework.

Risk, Environment and Safety Requirements

The tender includes mandatory environmental and waste management requirements, health & safety rules, and site access conditions. Required annexes include DUVRI (site-specific risk assessment), contractor waste management plans for inert demolition and construction waste, environmental management of construction areas and emergency and risk schedules. Compliance with these annexes is mandatory and will be assessed as part of quality evaluation.

Practical Considerations for Bidders

1. 1Language: Many documents are in Italian; ensure accurate translation if not Italian-speaking. Submission language indicated in the tender; follow administrative specifications.
2. 2eSubmission: All offers must be uploaded via the Funding & Tenders Portal eSubmission tool before the closing date/time. Late submissions will not be accepted.
3. 3Clarifications: A period for additional information requests is provided until 2026-06-19; use the Portal question/answer mechanism within the stated timeframe.
4. 4Site Access: Tender includes site map and access rules (All VIII App C). Contractors must comply with access control and security rules at JRC Ispra.
5. 5BIM Requirement: A technical annex covers BIM deliverables; confirm BIM compliance if required for specific works.
6. 6Consortium Rules: If bidding as a consortium, follow the form and legal requirements for temporary groupings or mandates specified in the administrative documents.

Answers to Categorisation Questions (Detailed)

Below are exhaustive, structured answers to the specific categorisation questions requested, based on the tender data and provided documents.

Eligible Applicant Types:Eligible applicant types include construction contractors and engineering firms capable of executing works and maintenance in the mechanical/building systems domain: SMEs (if capacity permits), large enterprises, specialised plumbing/heating/gas installation companies, joint ventures / consortia of firms where allowed, and other legal business entities. Research institutions or universities are not the primary target unless they operate as contractors with relevant works experience. Nonprofits and individuals are typically not the intended contractors for this works tender. Specific eligibility rules and allowed organisational forms are set out in the administrative specifications and the declaration on honour template.

Funding Type:Public procurement contract (works). This is a tender for a framework agreement awarding a works and maintenance contract. Financial mechanism: contract payments (procurement).

Consortium Requirement:Not strictly required as the tender accepts single economic operators. However, the tender allows grouped tenders/consortia subject to the rules in the administrative specifications. The procurement is a single-lot framework, so a single contractor or a consortium may be awarded the framework.

Beneficiary Scope (Geographic Eligibility):Open under EU procurement rules. Primary contracting authority is JRC in Italy; participation is expected from economic operators established in EU Member States and other countries admitted under EU procurement rules. Exact list and restrictions are described in the tender administrative documentation.

Target Sector:Construction and building services: hydrosanitary systems, heating and thermal systems, gas installations, drainage systems, plumbing, facility maintenance and related civil works and site services.

Mentioned Countries:Italy (site location: JRC Ispra, Varese). Contracting authority: European Commission (JRC). Applicable to EU Member States and countries eligible under EU procurement rules; tender documents provide details.

Project Stage:Execution and operations: construction/refurbishment works and ongoing maintenance services (implementation/delivery stage).

Funding Amount:Estimated overall contract amount: €3,500,000 (three million five hundred thousand). This is the estimated total across the framework period; individual call-offs will depend on works and orders placed under the framework.

Application Type:Open tender via the Funding & Tenders Portal. Submission method: eSubmission (required).

Nature of Support:Monetary contract payments for works and services under a public works contract. The awarded contractor will receive payments under the contractual payment schedule. Non-monetary obligations include compliance with safety, environmental and site access rules.

Application Stages:One-stage electronic tender submission followed by evaluation and award. The process includes pre-award checks (eligibility/exclusion), technical and financial evaluation, and award of the framework contract. No multi-phase submission is specified.

Success Rates:Not specified in the tender. As an open competitive procurement for a single-lot framework, success rate depends on number and quality of bidders. Historically, single-lot public tenders have low single-digit to low double-digit award probabilities per bidder; bidders should assume competitive environment and prepare thorough compliant proposals.

Co-funding Requirement:No co-funding from tenderers is required. Tenderers must provide any requested financial guarantees, bonds or performance securities and bear their own proposal preparation costs. The contract provides for payments for works delivered.

How to Prepare a Compliant Tender (Checklist)

1. 1Download and review all tender documents in full: invitation letter, administrative and technical specifications, draft contract and all annexes (All I to All IX).
2. 2Complete the financial offer template (Excel) exactly as provided (02_01_03 Offerta_0342_V1.xlsx).
3. 3Prepare and sign the declaration on honour and required certificates using the provided template (02_01_02 Autocert_0342_V1.docx).
4. 4Assemble technical submission demonstrating experience in similar HVAC/plumbing/gas works, methodology, staffing, time schedule (use Sch attività annex and BIM requirements if applicable).
5. 5Prepare health & safety plan (SSL), DUVRI and environmental/waste management plans using the annex templates provided (All VI, VII, VIII).
6. 6If bidding as a consortium, prepare the required consortium/joint venture documentation according to the administrative part and provide mandates or lead partner appointment forms.
7. 7Obtain required financial and performance guarantees as stated in the draft contract and include evidence or bank statements if required in the administrative part.
8. 8Submit the full package electronically via the Funding and Tenders Portal before the deadline. Keep proof of submission and monitor the Portal for clarifications and answers up to 2026-06-19.
9. 9Attend or note the open tender event (planned) and be ready for post-submission clarifications or requests from the contracting authority.

Final Summary

This is a public procurement tender published by the European Commission's Joint Research Centre for a framework contract to perform construction, refurbishment and both ordinary and extraordinary maintenance of plumbing, heating, gas and drainage installations at the JRC Ispra site (Varese, Italy). The estimated contract value is €3.5 million over the framework duration. The procedure is an open eSubmission tender with award criteria split between quality and price (each 50). Tenderers must submit electronically and comply with a comprehensive set of administrative, technical, environmental and safety requirements. The tender provides templates for offers, declarations, contracts and numerous annexes. Participation is open under EU procurement rules; bidders should carefully follow the administrative and technical specifications, complete the financial template, provide required guarantees, and ensure compliance with environmental, waste management and safety obligations. See the Funding & Tenders Portal tender page and the attached documents for full contractual and submission details Tender details. ¹

Footnotes

1. 1All documents and official tender information (invitation letter, draft contract, technical and administrative specifications, templates and annexes) are published on the EU Funding & Tenders Portal tender page for EC-JRC/IPR/2026/OP/0342. Access and eSubmission are via the Portal.

This is a public procurement tender, not a grant. The European Commission, Joint Research Centre (JRC), is procuring works and related maintenance services for the sanitary, thermal, gas and drainage installations at the JRC site in Ispra, Italy. The opportunity is issued as a recurrent framework-style contract with an estimated total value of €3,500,000 and a planned duration of 48 months, consisting of an initial 24 month term that may be renewed once. The tender is submitted electronically through the EU Funding and Tenders Portal.

What the tender is about

The contract covers renewal, renovation, construction, ordinary maintenance and extraordinary maintenance of water, sanitary, thermal, gas and drainage systems at the JRC site in Ispra (Varese). The description also explicitly includes heating, gas, plumbing, sanitary installations and other related thermo-hydraulic works. Based on the documents published on the portal, the scope appears to be site-specific, technically demanding and linked to ongoing operational needs on an EU institutional campus.

Who can apply

The tender is open to economic operators able to perform civil, plumbing and building-installation works and to meet the selection criteria set out in the procurement documents. In practice, this is likely to suit companies with proven experience in building services, thermo-hydraulic installations, maintenance on operational sites, and compliance with safety and environmental obligations. The notice indicates that the opportunity is not specifically suitable for SMEs, so larger or highly specialised contractors may be better positioned.

• Ability to deliver works and maintenance in an operational institutional environment
• Relevant technical and professional capacity for plumbing, heating, gas and drainage systems
• Capacity to comply with site safety, emergency and environmental management rules
• Experience with public sector or similar technically regulated works contracts
• Ability to submit documents electronically and in the language requirements set by the tender

Key eligibility and participation considerations

The procurement documents contain the detailed selection and award requirements, so applicants should rely on the official tender pack rather than the summary notice alone. The published document set includes administrative specifications, technical specifications, financial offer forms, draft contract texts and multiple annexes covering environmental management, waste management, emergency procedures, risk sheets, site mapping, access conditions and a BIM-related technical annex. This suggests that compliance, method statements and operational planning will be important parts of the offer.

The award model is balanced between quality and price at 50 50, which means a technically strong but commercially competitive offer is needed. The contract also appears to allow electronic ordering and payment after award, which is relevant for contract administration once works begin.

Funding amount, contract value and commercial terms

The estimated overall contract amount is €3,500,000. As with most framework or recurrent maintenance tenders, this is an estimated ceiling rather than a guaranteed workload. Actual call-offs or work orders will depend on the JRC's operational needs over the contract period. The notice indicates an initial 24 month duration with one renewal option, giving a possible overall maximum duration of 48 months.

Submission deadline:29 June 2026 at 16:00:59 Europe/Rome time. The portal also shows an additional information deadline of 19 June 2026 and an opening event on 30 June 2026 at 10:00. The metadata contains an earlier date of 1 January 2026, but the live notice details on the portal should be treated as authoritative.

Documentation and practical notes

The published tender documents include an invitation letter, administrative specifications, technical specifications, financial offer form, draft contract, contract annexes, environmental and waste management annexes, emergency and risk documents, a site map and a BIM annex. Applicants should review the full package carefully because many of the operational obligations are likely embedded in these annexes. The official tender page is available on the EU Funding and Tenders Portal at Tender Notice.

The main CPV code is 45330000, which points to plumbing and sanitary works, with additional related CPV codes for maintenance and installation-related services. The notice also states that the contract is not covered by the Government Procurement Agreement, which may be relevant for suppliers outside the EU and EEA context.