Servizio raccolta rifiuti solidi urbani e vendita materiale legnoso

European Commission Joint Research Centre (JRC) Ispra (tender EC-JRC/IPR/2026/OP/1495) invites bids for a framework agreement divided into two independent lots: Lot 1 urban solid and clinical waste collection, transport, sorting and disposal at the JRC Ispra site, and Lot 2 sale of logs and branches with chipping. The estimated total value is €1,140,000 (Lot €1 1,100,000; Lot €2 40,000) and the contract maximum duration is 48 months (initial 24 months plus one 24-month renewal) with an expected start on 15 December 2026. Submission is exclusively electronic via the EU Funding & Tenders Portal eSubmission by 10 June 2026 at 16:00 Rome time, award is based on lowest price, and bidders must register with a PIC and comply with exclusion, selection, insurance and permitting requirements.

Title and contracting authority

Servizio raccolta rifiuti solidi urbani e vendita materiale legnoso (EC-JRC/IPR/2026/OP/1495)

Procurement launched by the European Commission Joint Research Centre (JRC), Ispra site (VA), Italy for waste management services and sale of woody material. Two lots: waste collection, transport, sorting and disposal (including clinical/healthcare waste) at JRC Ispra; and sale of logs and brushwood with chipping.

Who can apply:Open procedure for economic operators (companies, consortia, joint bids). Subcontracting allowed; consortia must nominate a lead partner. EU procurement rules apply and operators must not be subject to EU restrictive measures ¹.

1. 1What it funds: Lot 1 operational waste collection, transport, transfer, sorting and final disposal including clinical waste at JRC Ispra; Lot 2 sale of timber and brushwood and chipping services.
2. 2Who may bid: single operators or joint ventures/consortia; subcontracts permitted (identified sub‑contractors must be declared).
3. 3Contract form and length: framework agreement (single-contractor frameworks); maximum duration 48 months.

Estimated value:Estimated total value reported €1,140,000: Lot 1 approx. €1,100,000; Lot 2 approx. €40,000. Contracts awarded by lowest price or highest price for sale lot, see tender documents ¹.

1. 1Award criteria: Lot 1 awarded on lowest price; Lot 2 (sale of material) awarded on highest price. Read tender specifications for detailed pricing forms.
2. 2Contract type: framework agreement without reopening of competition; maximum 48 months.
3. 3Submission: electronic via EU Funding & Tenders eSubmission (EU Login required).

Download tender documents and submit via the EU Funding & Tenders Portal. The call includes invitation letter, draft framework contracts, tender specifications (administrative and technical), financial offer templates and safety/environment annexes EU Funding & Tenders Portal ¹.

Footnotes

1. 1Full procurement dossier, templates and eSubmission are available on the EU Funding & Tenders Portal: ec.europa.eu

Summary and Procurement Structure

This is an open public tender published by the European Commission, Joint Research Centre (JRC) for two lots: Lot 1: Framework contract for collection, transport, sorting, transfer and disposal of municipal-type solid waste and healthcare/clinical waste produced at the JRC Ispra site and its premises; Lot 2: Sale of trunks and branches with chipping activity. Procedure type: Open procedure. Submission method: electronic via eSubmission / EU Funding & Tenders Portal using EU Login. Award method: lowest price. Framework agreements (single framework for each lot) with maximum duration 48 months. TED reference: 85/2026 303063-2026. TED publication date: 04/05/2026.

Tender reference and contracting authority:EC-JRC/IPR/2026/OP/1495 — Commissione europea, Centro comune di ricerca (JRC), JRC.R - Operations and Support Management, Logistics Ispra

Important dates and values

Key deadlines and milestones as published on the tender portal and TED listing.

1. 1TED publication date: 04/05/2026
2. 2Deadline for receipt of tenders: 10/06/2026 16:00 Europe/Rome (also shown as 2026-06-10T16:00:59+00:00)
3. 3Date and time of public opening (lot opening session): 11/06/2026 15:00 Europe/Rome
4. 4Last date to submit questions to contracting authority: 01/06/2026 23:59 Europe/Rome
5. 5Contract maximum duration: 48 months (for each framework agreement)
6. 6Estimated total value (all lots): €1,140,000 (TED summary); Lot 1 estimated value: €1,100,000; Lot 2 estimated value: €40,000

Lots and Scope of Work

The procurement is divided into two lots with distinct scopes and estimated values. Lot 1 is a service contract (framework agreement without reopening of competition) for handling municipal-type solid waste and healthcare/clinical (infectious) waste produced at JRC Ispra and its premises. Lot 1 includes collection, transport, transfer, sorting, and disposal services. Lot 2 covers sale of wood material (trunks and branches) and chipping activities; this lot is a service contract and includes the sale process and wood chipping. Both lots are procured as services with maximum durations of 48 months.

Full Answers to Categorization and Extraction Questions

Eligible Applicant Types:Eligible applicants: private companies and legal entities capable of delivering waste management and forestry/wood processing services. Typical eligible applicant types include SMEs and large enterprises active in waste collection, transport, treatment and disposal and in forestry material handling and chipping; subcontractors and consortia are allowed. Public bodies and public enterprises could participate provided national rules allow. Joint bids (consortia) are explicitly permitted. Individuals cannot act as primary contractors for the full scope but can be personnel or subcontractors. The tender documentation requires registration in the EC Participant Register (PIC) and compliance with exclusion, selection and proof requirements.

Funding Type:Primary financial mechanism: Procurement for services (public contract) — framework agreements resulting in service contracts and specific call-offs. This is not a grant, loan or equity; it is a service contract procured under the Commission’s public procurement rules.

Consortium Requirement:Consortium: Single contractor or consortium allowed. The procurement foresees a framework agreement to a single contractor per lot. Offers may be submitted by a single economic operator or a group/consortium. If a consortium bids, a lead contractor (capofila) must be designated and an agreement/proxy must be submitted (model provided in tender documentation).

Beneficiary Scope (Geographic Eligibility):Geographic eligibility: EU-based contracting authority (JRC Ispra, Italy). Participants must be established entities able to contract with an EU institution. Participation is open to operators established in the EU and in third countries to the extent allowed by EU procurement rules and relevant international agreements (GPA) and subject to the exclusion of entities subject to EU restrictive measures. Registration in the Participant Register (PIC) is mandatory. Specific national permits and local regulatory compliance (e.g. Italian environmental permits) will apply for operations in Italy.

Target Sector:Target sectors: Waste management and environmental services (municipal solid waste collection and disposal, clinical/healthcare waste management), forestry/green area maintenance and biomass processing (wood trunks and branches, chipping operations). Secondary sectors: logistics, transport, environmental compliance, occupational health & safety, data reporting for waste streams.

Mentioned Countries:Explicit country references: Italy (JRC site Ispra, Varese Province). Regionally: European Union (contracting authority). International bidders from GPA or eligible third countries may participate under procurement rules, but performance will be on site in Italy and local permits apply.

Project Stage:Project maturity: Operational service delivery and ongoing operations. This procurement is for operational service delivery and material sales (collection, transport, treatment/disposal, and biomass sale and chipping) — activities at operational / implementation stage rather than R&D.

Funding Amount:Estimated contract values: Total estimated value across lots: €1,140,000 (TED summary). Lot 1 estimated value approximately €1,100,000 for the 48-month period. Lot 2 estimated value approximately €40,000 for the 48-month period. The contract documents show a contract maximum aggregate amount for Lot 1 of €1,100,000 and Lot 2 based on the financial offer submitted but reflected in TED as €40,000 estimated. These are procurement estimated values, not grants or budget allocations per se.

Application Type:Application method: Open call for tenders via the EU Funding & Tenders Portal eSubmission system. Applications must be submitted electronically using EU Login credentials and eSubmission. No paper or email offers are accepted. A PIC (Participant Identification Code) is required for each participating legal entity.

Nature of Support:Nature of support: Contractual payment for services and/or purchase proceeds for Lot 2 (sale of wood material). Beneficiaries will receive monetary payments under the contract for delivered services or proceeds from sale of wood material; the framework is a procurement contract — the contractor is paid for service performance or pays for material if applicable to the sale lot.

Application Stages:Application and award stages: Single-stage submission of tenders (open procedure). Evaluation follows: administrative compliance and exclusion checks, selection (financial, technical capacity), technical and financial evaluation, ranking and award. After provisional award the contracting authority will request supporting documents (e.g. proofs of non-exclusion and selection documentation) before signature of the framework contract.

Success Rates:Success rates: Not published. As an open procurement with one framework contract per lot, the success rate depends on number and quality of offers. Historically procurement success rates vary widely; expect competition among qualified waste services providers. No explicit success rate information is provided in the tender documents.

Co-funding Requirement:Co-funding: Not applicable. This is a purchase/procurement contract: the contractor provides services and is paid by the contracting authority according to contract prices and payment schedule. No co-funding contribution by the contractor is required; however the contractor must provide the services at the prices offered and may be required to provide insurance and guarantees as specified.

Required Applicant and Contract Conditions — Science, Technology, Safety, Compliance

Key technical, safety and compliance requirements extracted from the tender documents and draft contract and specifications. Applicants must read and comply with the full tender documentation (Invitation letter, Draft contract, Contract appendices, Administrative specification, Technical specification and financial offer templates). Below are the main obligations and evidence requirements highlighted from the documents.

1. 1Registration and Identification: All entities participating must be registered in the EC Participant Register and hold a valid PIC. The eSubmission system and EU Login account are mandatory. Two-factor authentication requirement is noted for EU Login.
2. 2Exclusion and Selection: Offerors must submit an 'autocertificazione' covering exclusion grounds (bankruptcy, fraud, corruption, significant professional misconduct, unpaid taxes/social contributions, money laundering, terrorist financing, etc.) and selection criteria declarations. Supporting documents may be requested by the contracting authority or validation services.
3. 3Economic and Financial capacity: Financial evidence (accounts or bank attestations) required to meet minimum annual turnover thresholds specified in the technical selection criteria (listed in the tender specifications).
4. 4Technical and professional capacity: Experience in similar contracts — minimum numbers of comparable projects and specific staff profiles. For Lot 1: several years of experience in waste collection/transport/disposal and handling of clinical waste; required fleet and container availability; senior operational staff, Project Manager, safety manager and depot managers with specified experience. Certification requests such as ISO 9001/ISO 14001 where applicable are requested.
5. 5Equipment and Fleet: For Lot 1 the bidder must have and declare availability (or commit contractual availability) of required fleet and containers (for example number and type of vehicles and containers with capacities in the specification). Copies of vehicle registrations and insurances may be required.
6. 6Authorisations and permits: Proof of environmental permits, waste carrier authorisations, treatment/disposal facility acceptance and other local/regulatory approvals required to perform the services in Italy (e.g. registrations with Italian environmental registers, permitted CER codes accepted at facilities).
7. 7Insurance: The contract requires RCT/RCO third-party liability coverage with specified minimum limits (e.g. €5,000,000 per event/person as indicated in draft contract particular conditions). The contractor must provide evidence of insurance prior to starting work.
8. 8Data protection: Compliance with EU data protection rules (Regulation (EU) 2018/1725, and where applicable GDPR) for any personal data processed in the execution of the contract; security measures, incident notification within 48 hours, logging, and assistance to the contracting authority for data subject rights.
9. 9Security requirements: Where applicable the contractor and personnel must comply with JRC security rules in Appendix 1, including the 'ethical memo' for personnel and site access-related requirements for identification and visitor data (for site visits or staff presence).
10. 10Health & Safety: The contractor must comply with health and safety rules on site, submit required safety documentation such as DUVRI (assessment of interferences risks) and insurance, provide training, and ensure RSPP or equivalent professionals as required.
11. 11Environmental reporting: The contractor shall supply monthly and quarterly statistics on waste streams and differentiation rates in specified formats; ERP to JRC technical office for March, June, September and December periods and continuous reporting obligations described in the tender specifications.
12. 12Financial Offer Form: Complete and submit the mandatory financial offer template (Excel) included as an annex. Missing any required unit price field will result in rejection. The total cost cell must match the value entered in the eSubmission 'Total amount' field.

How to apply — practical steps and templates

Submission is electronic only through the EU Funding & Tenders Portal eSubmission. Applicants must register in the Participant Register (PIC) and use an EU Login account with the required 2-factor authentication. Read the Invitation letter, Tender specifications (administrative and technical), draft contracts and the full set of annexes available on the portal. The tender package includes a financial offer Excel template that must be fully completed.

Key application files and templates provided in the tender documents:Invitation letter (Lettera di invito), Draft contract (Bozza di contratto) for each lot, Appendices including security provisions (Appendice 1), Tender specifications Part I administrative and Part II technical (Allegato I Parte 1 - Spec amm and Parte 2 technical), Autocertificazione form for exclusion/selection (Allegato 2), Financial offer templates (Allegato 6) — separate Excel for Lot 1 and Lot 2, Declaration on honour form, DUVRI and other contract annexes. A model Agreement/Power of Attorney for consortia is provided (Allegato 3).

1. 1Prepare registration (PIC) and EU Login with 2-factor authentication well in advance.
2. 2Download and study all tender documents (Invitation, Draft Contracts, Administrative & Technical Specs, Annexes). Documents are in Italian — an authoritative Italian text exists and applicants should rely on it.
3. 3Complete the Autocertificazione (exclusion and selection) and keep supporting proof ready (tax certificates, company registration, insurance, financial statements).
4. 4Complete the Financial Offer template (Excel) precisely. All required unit prices must be filled; any missing unit price causes rejection.
5. 5Upload the offer package in eSubmission before the deadline, ensuring the total amount in the eSubmission form matches the Excel total cell required by the template.

Procurement evaluation and contract award

Award is to the lowest price (Lot 1) and highest price (Lot 2 sale) as specified in the tender. Evaluation follows the standard public procurement steps: administrative compliance, exclusion checks, selection checks, technical compliance, financial evaluation and ranking. The contracting authority will request documentary evidence to verify exclusion and selection declarations from the winning bidder(s) prior to signature.

Public opening and site visit:A non-mandatory site visit is scheduled (document references: visit date 26/05/2026 10:00 at JRC Ispra). Registration for the site visit requires advance communication of visitor details by the deadline indicated in the tender documents. The public opening of tenders is scheduled 11/06/2026 15:00 Europe/Rome (two representatives per tenderer may attend subject to security registration).

What is this opportunity about? General summary

This EU procurement opportunity is a two-lot tender issued by the JRC (European Commission) to establish framework service contracts for waste management (Lot 1) and sale/processing of wood material (Lot 2) at the JRC Ispra site. Lot 1 covers full operational management of municipal-type solid waste and clinical/healthcare waste at the site including collection, transport, transfer, sorting and disposal and implies a complex operational service with specified fleet, containers, safety and regulatory compliance obligations; Lot 2 covers sale of wood trunks and branches and chipping (biomass processing and sale). The procurement uses open procedure and electronic eSubmission; award on the basis of lowest price for Lot 1 and the sale price for Lot 2. Applicants must register in the EC Participant Register, complete mandatory administrative and technical declarations, meet minimum technical and financial capacity thresholds, provide proof of required permits and insurance, and submit the Excel financial template fully. Contracts are framework agreements for up to 48 months; call-offs will be placed by means of specific contracts and orders. Security, safety, environmental and data protection rules of the JRC apply and are detailed in contract appendices. Interested bidders must consult the full procurement dossier on the EU Funding & Tenders Portal to prepare compliant offers and to download mandatory templates and draft contract documents.

Opportunity Overview

This is a European Commission procurement tender issued by the Joint Research Centre (JRC) in Ispra, Italy. The tender concerns the provision of waste management services and wood material sales at the JRC Ispra facility. The opportunity is structured as a framework agreement divided into two separate lots that can be bid on independently or together. ¹

Tender Reference:EC-JRC/IPR/2026/OP/1495, with TED publication reference 85/2026 303063-2026

Tender Structure and Lots

The tender is divided into two distinct lots:

• Lot 1: Urban solid waste and clinical waste collection, transport, sorting and disposal service at the JRC Ispra site in Varese, Italy and its surroundings
• Lot 2: Sale of logs and branches with chipping activity

Financial Information

Total Estimated Budget:€1,140,000 for the entire tender

Lot 1 Estimated Value:€1,100,000

Lot 2 Estimated Value:€40,000

These are estimated maximum values. The European Commission is not obligated to award contracts for the full amount. Prices must be quoted excluding VAT and rounded to two decimal places. ²

Contract Duration and Type

Contract Type:Framework agreement without reopening of competition

Maximum Duration:48 months from the entry into force date, with an initial period of 24 months and one automatic renewal for an additional 24 months unless either party provides formal notice of non-renewal at least six months before the end of the current period

Expected Start Date:15 December 2026 or upon contract signature if signed after that date

Key Deadlines

Offers received after the submission deadline will be rejected. The submission receipt generated by the eSubmission system with timestamp constitutes proof of timely submission. ³

Submission Requirements and Procedure

Submission Method:Exclusively electronic via the eSubmission system available on the EU Funding and Tenders Portal. Offers submitted by email, post or other means will not be considered.

Required Registration:All participants must register in the European Commission Participant Register and obtain a 9-digit Participant Identification Code (PIC). Each member of a joint offer must register separately.

Language:Offers may be submitted in any official EU language, though the tender documents are published in Italian only, which is the authoritative version.

Tenderers must ensure all required information and documents are included at submission. After submission but before the deadline, offers can be withdrawn or replaced. Only one offer per lot per tenderer will be considered; if multiple offers are submitted for the same lot and none are withdrawn, only the last one will be evaluated.

Eligibility and Selection Criteria

Tenderers must complete a declaration on honour form confirming they are not in any exclusion situations and meet selection criteria. Key requirements include:

• Not in bankruptcy, insolvency, liquidation or similar proceedings
• No outstanding tax or social security obligations
• No conviction for fraud, corruption, money laundering, terrorism financing or related offences
• No significant breaches in executing previous EU-funded contracts
• No irregularities or tax evasion convictions
• Not subject to EU restrictive measures
• No conflicts of interest that would impair independent and objective performance
• Possession of legal capacity and professional qualifications to perform the contract
• Meeting applicable economic, financial, technical and professional selection criteria

Tenderers must provide supporting documentation for exclusion criteria. Documents must be dated no earlier than one year before the contracting authority's request and remain valid at that date. ⁴

Lot 1: Urban Solid Waste and Clinical Waste Collection Service

This lot covers comprehensive waste management services at the JRC Ispra facility, including collection, transport, sorting and disposal of urban solid waste and clinical/hospital waste produced at the site and its surroundings.

Service Scope:Services include handling of various waste types classified by CER codes, including plastic packaging, mixed materials, used tyres, bituminous mixtures, insulation materials, construction and demolition waste, clinical waste, paper and cardboard, biodegradable kitchen waste, wood waste, undifferentiated urban waste, street cleaning residues and bulky waste. The contractor must provide containers, transport, and specialized handling for hazardous materials.

Award Criteria:Lowest price

Insurance Requirement:Contractors must provide proof of adequate civil liability insurance (RCT-RCO) covering professional risks with a minimum coverage of €5,000,000 per incident and per person for damages to property, fire, explosion, water damage and bodily injury. Insurance must remain valid throughout the contract duration.

Monthly invoicing is permitted with submission of waste identification forms (FIR), facility reception declarations and disposal certificates. For March, June, September and December invoicing, contractors must also provide waste differentiation statistics and CER-specific production data in Excel format or as specified by the technical office.

Lot 2: Wood Material Sales with Chipping Activity

This lot concerns the sale of logs and branches with associated chipping activities.

Service Scope:Mixed wood (conifers and broadleaves) in logs of various sizes stored for less than two years, and mixed branches (conifers and broadleaves). Estimated annual quantities are 8,000 quintals of logs and 6,000 quintals of branches.

Award Criteria:Lowest price

Payment and Financial Terms

Payment Method:Bank transfer to the contractor's account in euros

Payment Timeline:Within 30 days of invoice receipt and approval of deliverables

Pre-financing:Not applicable

Performance Guarantee:Not required

Retention:Not applicable

The European Commission is exempt from VAT in Italy under Law 1 August 1960 No. 906 and DPR 633/1972. Invoices must be issued without VAT with appropriate exemption statements. For electronic invoicing, Italian suppliers must use the SDI system with specific codes and PEC address provided in the contract documents.

Price Revision

Price revision is determined by applying a formula based on the Harmonised Index of Consumer Prices (HICP) for the Euro Area with current composition, published by Eurostat. The specific index and revision mechanism are detailed in the contract conditions.

Applicable Law and Dispute Resolution

Governing Law:EU law supplemented by Italian law where necessary. The UN Convention on International Sale of Goods (CISG) is excluded.

Jurisdiction:The Court of Varese, Italy has exclusive jurisdiction over any disputes relating to the validity, interpretation, performance or termination of the contract.

Intellectual Property Rights

The European Union acquires irrevocable worldwide ownership of all results and intellectual property rights in newly created materials obtained specifically for the Union under the contract. This includes all copyrights, patents, trademarks, databases and know-how. The contractor grants free, non-exclusive, irrevocable licenses for pre-existing materials. Payment includes all fees for intellectual property acquisition and licensing.

Subcontracting

Contractors cannot subcontract or assign execution to third parties without prior written authorization from the European Commission. Even with authorization, the contractor remains fully responsible for contract performance. Subcontractors must comply with all confidentiality, data protection and intellectual property obligations.

Data Protection and Confidentiality

Personal data is processed in accordance with EU Regulation 2018/1725 on data protection for EU institutions. The contractor must treat all confidential information and documents with appropriate security measures and cannot disclose them to third parties without written consent. The contractor must ensure staff and subcontractors are bound by confidentiality obligations. Data breaches must be reported within 48 hours.

Liability and Insurance

The contractor executes the contract at its own risk and must indemnify the European Commission against third-party claims for damages or losses. Liability is limited to three times the total value of the specific contract, except in cases of gross negligence, willful misconduct, damage to life or physical integrity, or intellectual property violations, where full liability applies. The contractor must maintain appropriate insurance coverage as required by applicable law.

Conflict of Interest

Contractors must take all necessary measures to prevent conflicts of interest or conflicting professional interests. Any situation that could constitute a conflict must be reported immediately in writing to the European Commission. The contractor must transmit conflict of interest obligations to all staff, connected persons and third parties participating in contract execution.

Site Visit and Technical Specifications

An optional site visit is scheduled for 26 May 2026 at 10:00 Rome time at the JRC Ispra facility (Via Enrico Fermi 2749, I-21027 Ispra, VA, Italy). Potential bidders wishing to attend must provide representative names, dates of birth, nationalities and identity document numbers by 16:00 on 21 May 2026 to jrc-ispra-dir-r-procurement@ec.europa.eu. Detailed technical specifications are provided in the tender specifications document (Allegato I Parte 1).

Contact Information

For technical questions:JRC.R - Operations and Support Management, JRC.R.5 - Logistics Ispra. For administrative questions: JRC.R - Operations and Support Management, JRC.R.8 - Budget execution. All communications should be directed to jrc-ispra-dir-r-procurement@ec.europa.eu.

Key Applicant Considerations

• Applicants must be registered in the EU Participant Register with a valid PIC before submission
• All offers must be submitted electronically; no paper or email submissions are accepted
• Tenderers should familiarize themselves with eSubmission system requirements well in advance, particularly regarding file formats and size limits (maximum 50 MB per file, maximum 200 files per submission)
• Offers must include all required documentation including financial offers, declarations on honour and supporting evidence for exclusion and selection criteria
• For Lot 1, contractors must demonstrate capacity to handle hazardous clinical waste and provide adequate insurance coverage
• Monthly invoicing requires submission of waste documentation and quarterly reporting of waste statistics
• The framework agreement allows for specific contracts to be issued during the 48-month period; the maximum budget does not guarantee full utilization
• Contractors should note the automatic renewal clause and the requirement to provide formal notice of non-renewal at least six months before contract expiration
• All communications with the European Commission must be in writing and reference the contract number

Additional Resources

Complete tender documentation is available on the EU Funding and Tenders Portal. Tenderers can subscribe to receive notifications of document updates and modifications. The eSubmission system quick guide and technical requirements are available at eSubmission Documentation (EU Login account required).

Footnotes

1. 1The framework agreement is structured to allow the European Commission to issue specific contracts (or purchase orders) during the contract period up to the maximum estimated value. This provides flexibility in waste management service procurement.
2. 2Tenderers must complete detailed financial offer forms provided in Excel format for each lot, specifying unit prices for all waste types and services listed. Missing even a single unit price will result in offer rejection.
3. 3The eSubmission system provides an automatic timestamp upon submission. Tenderers are strongly advised to submit well before the deadline to avoid technical issues. The system does not allow submissions after the deadline has passed.
4. 4Supporting documents for exclusion criteria must be recent and still valid. These typically include judicial records, tax compliance certificates and social security contribution proof. If documents were already submitted for another European Commission procedure within the past year and the situation has not changed, they may be reused.