Cleaning services for the European Union premises in Athens, Greece

The European Parliament, Liaison Office in Luxembourg (INLO) invites suppliers to tender for building and office cleaning services at EU premises in Athens, Greece under reference EP-INLO/LUX/2026/OP/0014. The estimated total contract value is approximately €268,875 for an initial 12-month term renewable up to five times for a planned maximum duration of 72 months. The award criterion is price (lowest-price selection) and all submissions must be made electronically via the EU Funding and Tenders Portal. The deadline for requests for additional information is 11 June 2026 and the tender submission deadline is 29 June 2026 at 15:00:59 Central European Time.

What it funds

Scope

Provision of cleaning services for European Union premises located in Athens, Greece. Services include recurring cleaning tasks as defined in the technical specifications and annexes in the procurement documents.

Contracting authority:European Parliament, INLO - Directorate-General for Infrastructure and Logistics. Tender documents and draft contract published on the EU Funding & Tenders Portal Tender details ¹

1. 1Who can apply: Companies and service providers able to deliver commercial cleaning services and meeting the procurement selection criteria; submission is electronic (eSubmission).
2. 2Estimated contract value: €268,875 (estimated overall contract amount).
3. 3Contract duration: initial 12 months, renewable up to 5 times (total planned period listed as up to 72 months).

How to apply:download the procurement documents (specifications, technical annexes, price schedule, draft contract), prepare required tender forms and financial identification, and submit electronically via the Funding & Tenders Portal by the deadline.

Procurement documents:Multiple documents published (invitation to tender, admin specifications, technical specifications, price schedule, draft contract and forms). See the portal listing for current versions and submission instructions Tender documents ¹

Footnotes

1. 1Official tender page and documents are available on the EU Funding & Tenders Portal: ec.europa.eu

Summary description

The European Parliament, INLO - Directorate-General for Infrastructure and Logistics, has published an open tender for the provision of cleaning services for European Union premises located in Athens, Greece. The procurement is published on the EU Funding & Tenders Portal under reference EP-INLO/LUX/2026/OP/0014. The contract is for services (cleaning) and covers an initial period of 12 months, renewable up to five times, with a planned total duration indicated as 72 months. The estimated overall contract value is €268,875. Submission is electronic via the Funding and Tenders Portal (eSubmission). The tender documents include administrative conditions, technical specifications, price schedules and draft contract documents. ¹

Deadlines and key dates

Closing date for tender submission:29 June 2026 at 15:00:59 (Europe/Luxembourg timezone). Open tender event (likely opening/clarification): 30 June 2026 at 10:00 (local time). Period to request additional information closes 11 June 2026. A separate date record shows 1 January 2026 13:00:59 (this may be an internal timestamp).

Estimated contract value:€268,875 (estimated overall contract amount).

Contract duration and renewals:Initial contract period: 12 months. Renewable up to 5 times. Planned period shown as 72 months in procurement metadata.

Procurement type and procedure

Contract type:procurement for services (cleaning). Procedure type: open/non-restricted tender with electronic submission required via the Funding and Tenders Portal. The submission method code is ESUBMISSION. The awarding criterion indicated in metadata is price (weighting: price = 100).

Documents available to applicants

The publication provides a set of procurement documents for the lot (LOT-0001). These include administrative specifications and conditions, technical specifications and annexes, tender forms, financial identification form, price schedule (annual price list), draft contract and draft order form. Applicants must consult these documents to prepare compliant bids. Key document filenames (as published) include: 01 Admin Specif - 1 Invitation to Tender_V1.docx; 02 Admin Specif - 2 Conditions 26 12_V1.docx; 03 Admin Specif - 3 Specifications 26 12_V1.docx; 04 Tender forms 26 12_V1.docx; 05 Form 5 - Annual Price list 26 12_V1.xlsx; 06 Form 6 - Financial Identification Form_V1.7z; 07 Technical Specifications 26 12_V1.docx; 08 Tech Spec - Annex I_Description and frequency of the services_V1.xlsx; 09 Tech Spec - Annex II_EP Environmental policy_V1.docx; 10 Draft contract 26 12_V1.docx; 11 Draft Order Form_V1.docx.

How to apply:Submit a completed tender electronically via the EU Funding & Tenders Portal before the deadline. Use the tender forms, price schedule and required administrative documents included in the procurement package. The portal link for the tender details is provided in the official notice Tender details on Funding & Tenders Portal ¹.

Eligibility and applicant requirements

The procurement metadata and documents set out selection criteria and requirements. The contracting authority is the European Parliament, INLO - Directorate-General for Infrastructure and Logistics. The tender contains specific tenderer requirements and requests procurement-related documents as part of qualification (selection) stage. The tendering terms include a tender validity period of 6 months. The procurement documents must be consulted for exact legal, economic and technical qualification criteria (e.g., proof of economic capacity, technical ability, insurances, staff, equipment, certifications).

1. 1Eligible Applicant Types: commercial service providers (cleaning companies), SMEs, large enterprises, professional service contractors. The published procurement documentation and tender forms define formal eligibility, required declarations and supporting documents. Public bodies, non-profits or consortia may be eligible only if they meet the selection criteria and are permitted by the tender rules (consult the tender conditions).
2. 2Consortium Requirement: Not explicitly required. The procurement is an open tender for LOT-0001; contracting documents reference tenderer requirements and allow participation subject to rules in the administrative specifications. The tender documentation should be checked to confirm whether joint bids (consortia or subcontracting arrangements) are permitted and the required format for a lead partner.
3. 3Beneficiary Scope (Geographic Eligibility): The contract is published by a European Union institution and concerns premises in Athens, Greece. Submission is via the EU portal; typically economic operators established in EU Member States or other countries as set out in tender documents may participate. The tender documents must be consulted for exact nationality/establishment eligibility and any restrictions.
4. 4Target Sector: Facilities services; specifically commercial cleaning and related ancillary services for institutional premises.
5. 5Project Stage: Service delivery / operational stage (ongoing cleaning operations and maintenance activities).
6. 6Funding Type: public procurement / service contract (tender).
7. 7Nature of Support: monetary contract payment for services rendered (commercial remuneration under public contract).
8. 8Application Type: open tender via eSubmission on the Funding and Tenders Portal (electronic submission required).
9. 9Application Stages: Single-stage tender submission with subsequent evaluation and award. There is an open tender event and an information request period. The metadata indicates a single call for submissions rather than multi-stage competitive dialogue.
10. 10Co-funding Requirement: No applicant co-funding is required; the contracting authority will pay the awarded contractor under the contract. No additional applicant contribution is indicated in the notice.

Technical and administrative expectations (from available documents)

Applicants must prepare both administrative and technical proposals and a financial offer. Technical specifications and annexes include a detailed description of the services, frequency schedules, environmental policy requirements and other technical obligations. The price schedule is provided as an annual price list template to complete. The draft contract and order form show contractual clauses, renewal mechanism, electronic ordering and payment procedures, and performance conditions. The awarding criterion in the metadata is price, meaning the financial offer is the decisive factor according to the stated weighting; consult the tender documents for exact award methodology and any other qualitative criteria.

1. 1Mandatory documents to prepare (as indicated by available files): Invitation to Tender; Conditions; Specifications (administrative); Technical Specifications and Annex I: Description and frequency of the services; Annex II: Environmental policy; Tender forms; Annual Price list (financial offer form); Financial identification form; Draft contract; Draft order form.
2. 2Administrative checks likely required: completed tender forms, signed declarations, proof of legal status, financial identification, insurances, evidence of tax and social security compliance, and any certificates requested in administrative conditions.
3. 3Technical submission likely required: compliance matrix against Technical Specifications and Annex I (items, frequencies, quality standards), staffing and organisation plan, equipment list, workmethod statements, health & safety measures, environmental compliance measures and any quality assurance procedures.
4. 4Financial submission required: completed Annual Price list template (Form 5), any requested breakdowns, and financial documents evidencing capacity if required by selection criteria.

Selection and award

The tender metadata indicates awarding based on price (100). The contracting authority will evaluate submitted tenders against administrative compliance, eligibility/selection criteria and the financial offer. The tender validity period is set to 6 months. The open tender event is scheduled for 30 June 2026. Successful tenderer will sign the draft contract provided as part of the procurement package and accept the renewal conditions described.

Success rates and competition

The procurement notice does not publish success rates. As an open public tender with an estimated value of approximately €268,875, competition may include multiple professional cleaning service providers active in the Athens market and cross-border bidders from the EU. No quantitative success probability is provided in the documentation.

Cooperation, consortia and subcontracting

The tender documents should be consulted to confirm whether joint bids (consortia, economic interest groupings) are permitted and the required form of declaration and lead partner documentation. Subcontracting arrangements are typically allowed under public procurement provided they are declared and comply with the tender conditions. The administrative specifications and tender forms include selection criteria referencing required procurement documents and forms for economic operators.

Templates and application structure

The procurement package includes specific templates applicants must use. Prepare the submission following these templates and the folder structure required by the Funding and Tenders Portal: 1) Tender forms (administrative declarations and selection forms); 2) Technical offer referencing Technical Specifications and Annex I (service description and frequency); 3) Financial offer using Form 5 - Annual Price list (Excel); 4) Financial identification form (Form 6); 5) Any supporting documents required in the Conditions (proof of legal status, insurance, financial documents, references). Complete and sign the draft contract/order form if required during award.

1. 1Step 1: Download all procurement documents from the Funding and Tenders Portal.
2. 2Step 2: Complete the administrative tender forms and compile required legal and financial evidence.
3. 3Step 3: Produce a technical offer showing compliance with Technical Specifications and Annex I (service description, staff, equipment, health & safety and environmental policy conformity).
4. 4Step 4: Fill in the Annual Price list template (Form 5) with the requested breakdowns and total price.
5. 5Step 5: Complete Financial Identification form (Form 6) and any required bank/identification documents.
6. 6Step 6: Submit the full tender electronically via eSubmission before the deadline and retain proof of submission.

Mentioned countries and geographic scope

The procurement concerns services in Athens, Greece. The contracting authority is based within the European Parliament structure. Geographic scope for applicants is not explicitly limited in the notice metadata; the tender is published on the EU portal and typically targets economic operators established in EU Member States and entities eligible under EU procurement rules. The explicit country mentioned: Greece.

Full structured answers to the extraction questions

1. 1Eligible Applicant Types: Primarily commercial cleaning service providers, including SMEs and larger enterprises. The tender forms and conditions define exact eligibility and required supporting documents; public bodies or NGOs may only participate if they meet the tender eligibility and selection conditions set out in the procurement documentation.
2. 2Funding Type: Public procurement / service contract (tender).
3. 3Consortium Requirement: Other — the notice does not mandate a consortium. Joint bids or consortia may be permitted subject to rules in the administrative specifications; consult tender documents for requirements on joint bids or lead contractor arrangements.
4. 4Beneficiary Scope (Geographic Eligibility): Region: EU (contract published by EU institution) with services to be delivered in Greece. The tender is on the EU portal and typically open to economic operators established in EU Member States and possibly other countries specified in procurement documents.
5. 5Target Sector: Facilities services / cleaning (facility management services for institutional premises).
6. 6Mentioned Countries: Greece (Athens).
7. 7Project Stage: Operational / service delivery (ongoing provision of cleaning services).
8. 8Funding Amount: Estimated overall contract amount: €268,875.
9. 9Application Type: Open tender via the Funding and Tenders Portal using eSubmission (electronic submission required).
10. 10Nature of Support: Monetary — payment for contracted cleaning services under a public service contract.
11. 11Application Stages: 1 (single-stage submission) with subsequent evaluation and award; an open tender event and question period are scheduled as part of the process.
12. 12Success Rates: Not stated in the tender documentation. No quantitative success rate available.
13. 13Co-funding Requirement: No co-funding required from applicants; the contracting authority will remunerate the contractor. Any co-financing requirement would be specified in the procurement conditions but none is indicated in the published metadata.

Concluding summary:This is an open public procurement tender published by the European Parliament (INLO) for the provision of cleaning services in EU premises located in Athens, Greece. The procurement covers recurring cleaning and related services defined in the technical specifications and annexes. The estimated contract value is €268,875 for the contract lifecycle as indicated; the initial contract is for 12 months with up to five renewals. The award criterion is price. Applications must be submitted electronically through the Funding and Tenders Portal by 29 June 2026, 15:00:59 (Europe/Luxembourg timezone). Bidders must consult and use the supplied administrative, technical and financial templates (tender forms, technical specs, annual price list, draft contract) and provide all requested supporting documentation to be eligible. For the official tender documentation and submission, use the Funding and Tenders Portal tender page Tender details on Funding & Tenders Portal ¹.

Footnotes

1. 1Official tender publication and all procurement documents available at the Funding & Tenders Portal tender page: ec.europa.eu

Opportunity Overview

This is a public procurement tender issued by the European Parliament, Liaison Office in Luxembourg (INLO), Directorate-General for Infrastructure and Logistics. The tender seeks qualified economic operators to provide building and office cleaning services for EU premises located in Athens, Greece. The contract is managed through the EU Funding and Tenders Portal and follows standard EU procurement procedures with electronic submission requirements.

Tender Reference:EP-INLO/LUX/2026/OP/0014

Contracting Authority:European Parliament, INLO - Directorate-General for Infrastructure and Logistics http://www.europarl.europa.eu

Key Dates and Deadlines

Eligibility and Applicant Requirements

Eligible applicants are economic operators able to deliver building and office cleaning services in Athens, Greece. The tender is classified under Common Procurement Vocabulary (CPV) codes 90911200 and 90919200, which cover general cleaning services for buildings and specialized cleaning services respectively. ¹

The tender is not specifically designated as suitable for small and medium-sized enterprises (SMEs), though SMEs may still apply if they meet all eligibility and qualification requirements. Applicants must be able to demonstrate their capacity to perform the services and comply with all administrative and technical specifications outlined in the procurement documents.

All tenders must be submitted electronically through the EU Funding and Tenders Portal. Applicants are required to provide financial identification forms and demonstrate their financial stability and technical capability to execute the contract.

Contract Value and Financial Terms

Estimated Total Contract Value:€268,875 (approximately)

Currency:Euro (EUR)

Contract Duration:Initial period of 12 months, renewable up to 5 times, for a total planned period of 72 months (6 years)

The contract includes provisions for electronic ordering and electronic payment. Applicants must submit a detailed annual price list as part of their financial offer. The estimated contract value of €268,875 covers the entire 72-month period including the initial 12-month term and all potential renewal periods.

Award Criteria and Selection Process

The tender will be awarded based on price as the sole award criterion, with price carrying 100 percent weight in the evaluation. This indicates a lowest-price selection approach. Applicants must consult the detailed procurement documents for specific evaluation procedures and any additional selection criteria that may apply.

The tender opening will take place on 30 June 2026 at 10:00 Central European Time. Applicants are encouraged to review all procurement documents thoroughly, including technical specifications, administrative conditions, and the draft contract, to ensure full compliance with requirements.

Technical and Administrative Requirements

The procurement documents include detailed technical specifications covering the description and frequency of cleaning services required. Environmental considerations are incorporated into the specifications, with reference to the European Parliament's environmental policy. Applicants must comply with all environmental standards and sustainability requirements outlined in the technical specifications annexes.

Administrative specifications detail the conditions for participation, tender submission procedures, and contractual obligations. A draft contract is provided as part of the tender documentation, establishing the legal framework for service delivery. Applicants must carefully review all administrative and technical specifications before submitting their bids.

Submission and Documentation Requirements

All submissions must be made electronically through the EU Funding and Tenders Portal. The following documents are required as part of the tender submission ²:

• Invitation letter and tender forms
• Administrative specifications including conditions and specifications
• Technical specifications with annexes describing service requirements and environmental policy compliance
• Annual price list in the prescribed format
• Financial identification form
• Draft contract and order form
• Any additional documentation requested in the tender specifications

All documents were published on 13 May 2026 and are available for download from the EU Funding and Tenders Portal. Documents are provided in English language. Applicants have until 11 June 2026 to submit requests for additional information or clarifications regarding the tender.

Submission Method and Portal Access

Submissions are required through electronic submission (eSubmission) via the EU Funding and Tenders Portal. The portal provides the access tools and submission interface for all applicants. Applicants must register on the portal and follow the electronic submission procedures. The portal address is https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/b388c640-d844-4fce-93b4-b2140e52bb15-CN.

Contract Execution and Performance

The contract supports electronic ordering and electronic payment mechanisms. The initial contract period is 12 months, after which the contracting authority may exercise renewal options up to 5 times, each for a 12-month period. The total contract duration can extend to 72 months if all renewal options are exercised. Specific performance requirements, service levels, and delivery schedules are detailed in the technical specifications and draft contract.

Appeal and Dispute Resolution

Applicants who wish to appeal decisions or lodge complaints regarding the tender process should direct their inquiries to the appeal receiver party identified in the tender documents. The European Parliament's Liaison Office in Luxembourg serves as the lead contracting authority and is responsible for managing the procurement process and addressing any procedural matters.

Additional Information and Support

Applicants requiring assistance with the tender process or the EU Funding and Tenders Portal should contact the IT Helpdesk available through the portal. The portal provides guidance documents, manuals, and reference materials to support applicants in preparing and submitting their bids. All procurement-related questions should be submitted by the additional information request deadline of 11 June 2026.

The tender is funded through EU funds under the 2014-2020 and 2021-2027 programme periods. This is a services contract for the provision of cleaning services, and no framework agreement or dynamic purchasing system arrangements apply to this specific procurement.

Footnotes

1. 1CPV code 90911200 covers general cleaning services for buildings and offices, while CPV code 90919200 covers other specialized cleaning services. These classifications ensure the tender reaches qualified service providers in the cleaning sector.
2. 2All tender documents were updated and published on 13 May 2026. Applicants should verify they are using the most current versions available on the EU Funding and Tenders Portal, as documents may be subject to clarifications or amendments until the submission deadline.