Medical Services: Lot 1 Medical Service on Occupational Medicine & Lot 2 Medical Service: advice on Leave & Absences

The European Union Aviation Safety Agency (EASA) is initiating a call for tenders for the provision of medical services as part of its procurement process for health-related support for its staff members. The tender, identified as EASA/2025/OP/0021, consists of two distinct lots: Lot 1 focuses on Medical Services related to Occupational Medicine, and Lot 2 addresses Medical Services concerning advice on Leave and Absences.

The overall estimated value for the contract is €1,260,000, with Lot 1 valued at €900,000 and Lot 2 at €360,000. EASA will contract these services under a framework service contract format which will not reopen competition after the initial awarding, allowing for continuity and long-term service delivery. The contract period extends up to four years with an initial twelve-month term, renewable up to three additional one-year terms.

This tender represents an open procurement procedure requiring electronic submission of proposals by February 3, 2026, at 14:00 UTC. The opening of tenders will occur the following day, February 4, 2026, at 10:00 UTC. Applicants must be registered healthcare providers based within EU or EEA countries, as the contracting authority expects comprehensive operational capabilities, indicating that smaller entities may not be suitable for this opportunity.

The evaluation criteria emphasize a quality-weighted approach with 60% allocated to quality and 40% to pricing, reflecting the necessity of service excellence in healthcare delivery. The types of eligible applicants include established healthcare companies and medical service providers. A Participant Identification Code (PIC) is required for all tenderers.

Notably, the procurement process is designed for efficient electronic management including submissions, payments, and document handling, aligning with EU regulations for public procurement. There is no requirement for co-funding, as EASA will fully fund the awarded contracts from EU sources.

In summary, this tender presents an opportunity for qualified medical service providers to submit proposals for delivering critical healthcare services to EASA staff, focusing on both occupational health and management of medical leave. Interested parties should prepare their submissions in adherence to the defined criteria and deadlines outlined in the tender documents, which detail the specifications and necessary forms for proposal compliance.

The European Union Aviation Safety Agency (EASA) is launching a call for tenders, EASA/2025/OP/0021, for the provision of medical services to ensure the health of its staff members. The tender is divided into two lots, each representing a framework contract: Lot 1 for Medical Service on Occupational Medicine and Lot 2 for Medical Service on advice on Leave & Absences. The current framework service contracts will expire in 2026 and need to be renewed.

The procedure type is an open procedure, and submissions must be sent electronically via the address provided. The estimated total value of the tender is 1,260,000 EUR. The TED publication date is December 18, 2025. The lead contracting authority is the European Union Aviation Safety Agency. The main classification (CPV) code is 85120000, which covers medical practice and related services.

Lot 1: Medical Services: Lot 1 Medical Service on Occupational Medicine

This lot focuses on monitoring all aspects of the wellbeing at work of EASA staff members. The services include occupational medicine (e.g., consultations on work environment), preventive medicine (annual medical check-ups and health campaigns), travel medicine consultations and related services (vaccinations), and prevention of psycho-social risks. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. The estimated value for this lot is 900,000 EUR. The framework agreement is a framework agreement without reopening of competition. Milestones include a TED publication date of December 18, 2025, a public opening date and time of February 4, 2026, at 10:00 Europe/Berlin, a deadline for receipt of tenders on February 3, 2026, at 14:00 Europe/Berlin, and a deadline for submitting questions by January 26, 2026, at 07:00 Europe/Berlin.

Lot 2: Medical Service: advice on Leave & Absences

This lot covers health review (medical services on sick-leave follow-up) and medical controls (verification of sick-leave). The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. The estimated value for this lot is 360,000 EUR. The framework agreement is a framework agreement without reopening of competition. Milestones include a TED publication date of December 18, 2025, a public opening date and time of February 4, 2026, at 10:00 Europe/Berlin, a deadline for receipt of tenders on February 3, 2026, at 14:00 Europe/Berlin, and a deadline for submitting questions by January 26, 2026, at 07:00 Europe/Berlin.

Documents:

The following documents are available for download:

Annex I_EN_TENDER_SPECIFICATIONS_EASA.2025.OP.0021_Medical Services: Tender specifications published on December 18, 2025, for all lots, version 1, with no translations available.
EASA.2025.OP.00021_ Medical Services_ Annexes 3-5: Tender specifications published on December 18, 2025, for all lots, version 1, with no translations available.
EASA.2025.OP.00021_ Medical Services_ Annexes 6 & 7: Tender specifications published on December 18, 2025, for all lots, version 1, with no translations available.
EASA.2025.OP.00021_ Medical Services_ Annex 2 Declaration on Honour: Declaration on honour (tender) published on December 18, 2025, for all lots, version 1, with no translations available.
EN-Invitation_to_tender_EASA.2025.OP.0021_Medical Services: Invitation to tender (request for offer) published on December 18, 2025, for all lots, version 1, with no translations available.
Annex II_Draft_Service_FWC_EASA.2025.OP.0021 Lots 1&2: Draft contract published on December 18, 2025, for all lots, version 1, with no translations available.

Submission Terms:

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Questions and Answers (Q&A):

Potential tenderers can log in to create questions. Public Q&A and FAQs are available.

FAQ's:

The system supports the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies on the Internet browser.
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to.
eSubmission accepts files that are less than 50 MB in size.
In eSubmission, attachments must be named following the System Requirements.
The maximum number of documents the system will allow you to upload per tender is 200 files.
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
The system is multilingual and supports all 24 official EU languages.
The character set encoding is UTF-8.
The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In summary, this tender opportunity is for medical service providers to bid on framework contracts to provide occupational health services and advice on leave and absences for the staff of the European Union Aviation Safety Agency. The tender is divided into two lots, and bidders can bid on one or both lots. The submissions must be electronic, and the deadline for submission is February 3, 2026. The tender documents provide detailed specifications of the services required, as well as the terms and conditions of the contract. The award will be based on the best price-quality ratio.

Eligible Applicant Types: The provided text does not explicitly define the eligible applicant types. However, given that it is a call for tenders for medical services, it can be inferred that eligible applicants would likely be organizations or companies that provide medical services, such as medical practices, healthcare providers, or consulting firms specializing in occupational medicine and related services.

Funding Type: Procurement. This is an invitation to tender (request for offer), indicating a procurement process.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly define the geographic eligibility. However, given that the lead contracting authority is the European Union Aviation Safety Agency (EASA), it can be inferred that the geographic eligibility is likely within the EU or EEA, or potentially open to entities that can provide services within the EU framework.

Target Sector: Health. The call for tenders is specifically for medical services, including occupational medicine, preventive medicine, and advice on leave and absences.

Mentioned Countries: No specific countries are mentioned. The relevant region is the EU, given the involvement of the European Union Aviation Safety Agency (EASA).

Project Stage: The project involves the renewal of existing framework service contracts, suggesting that the required services are already well-defined and in the operational phase. Therefore, the project stage is likely service delivery and operational support.

Funding Amount: The estimated total value for both lots is 1,260,000 EUR. Lot 1 has an estimated value of 900,000 EUR, and Lot 2 has an estimated value of 360,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Non-monetary services. The beneficiaries will receive service contracts to provide medical services.

Application Stages: The provided text does not explicitly detail the number of stages in the application process. However, standard procurement procedures typically involve stages such as submission of tenders, evaluation of tenders, and contract award.

Success Rates: The provided text does not include information on success rates.

Co-funding Requirement: The provided text does not mention any co-funding requirements.

Summary:

This is a call for tenders issued by the European Union Aviation Safety Agency (EASA) for the provision of medical services. The tender is divided into two lots: Lot 1 focuses on Medical Service on Occupational Medicine, including monitoring wellbeing at work, occupational medicine consultations, preventive medicine, travel medicine consultations, and prevention of psycho-social risks. Lot 2 focuses on Medical Service: advice on Leave & Absences, covering health review and medical controls for sick-leave follow-up. The estimated total value of the tender is 1,260,000 EUR, with Lot 1 valued at 900,000 EUR and Lot 2 at 360,000 EUR. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The procedure is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is 03/02/2026 at 14:00 Europe/Berlin. The TED publication date is 18/12/2025. A Participant Identification Code (PIC) is mandatory for all tenderers, whether participating as a sole candidate or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.