Medical Services: Lot 1 Medical Service on Occupational Medicine & Lot 2 Medical Service: advice on Leave & Absences

The European Union Aviation Safety Agency (EASA) is initiating a call for tenders for the provision of medical services as part of its procurement process for health-related support for its staff members. The tender, identified as EASA/2025/OP/0021, consists of two distinct lots: Lot 1 focuses on Medical Services related to Occupational Medicine, and Lot 2 addresses Medical Services concerning advice on Leave and Absences. The overall estimated value for the contract is €1,260,000, with Lot 1 valued at €900,000 and Lot 2 at €360,000. EASA will contract these services under a framework service contract format which will not reopen competition after the initial awarding, allowing for continuity and long-term service delivery. The contract period extends up to four years with an initial twelve-month term, renewable up to three additional one-year terms. This tender represents an open procurement procedure requiring electronic submission of proposals by February 3, 2026, at 14:00 UTC. The opening of tenders will occur the following day, February 4, 2026, at 10:00 UTC. Applicants must be registered healthcare providers based within EU or EEA countries, as the contracting authority expects comprehensive operational capabilities, indicating that smaller entities may not be suitable for this opportunity. The evaluation criteria emphasize a quality-weighted approach with 60% allocated to quality and 40% to pricing, reflecting the necessity of service excellence in healthcare delivery. The types of eligible applicants include established healthcare companies and medical service providers. A Participant Identification Code (PIC) is required for all tenderers. Notably, the procurement process is designed for efficient electronic management including submissions, payments, and document handling, aligning with EU regulations for public procurement. There is no requirement for co-funding, as EASA will fully fund the awarded contracts from EU sources. In summary, this tender presents an opportunity for qualified medical service providers to submit proposals for delivering critical healthcare services to EASA staff, focusing on both occupational health and management of medical leave. Interested parties should prepare their submissions in adherence to the defined criteria and deadlines outlined in the tender documents, which detail the specifications and necessary forms for proposal compliance.

The European Union Aviation Safety Agency (EASA) is launching a call for tenders, EASA/2025/OP/0021, for the provision of medical services to ensure the health of its staff members. The tender is divided into two lots, each representing a framework contract: Lot 1 for Medical Service on Occupational Medicine and Lot 2 for Medical Service on advice on Leave & Absences. The current framework service contracts will expire in 2026 and need to be renewed.

The procedure type is an open procedure, and submissions must be sent electronically via the address provided. The estimated total value of the tender is €1,260,000. The TED publication date is December 18, 2025. The lead contracting authority is the European Union Aviation Safety Agency. The main classification (CPV) code is 85120000, which covers medical practice and related services.

This lot focuses on monitoring all aspects of the wellbeing at work of EASA staff members. The services include occupational medicine (e.g., consultations on work environment), preventive medicine (annual medical check-ups and health campaigns), travel medicine consultations and related services (vaccinations), and prevention of psycho-social risks. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. The estimated value for this lot is €900,000. The framework agreement is a framework agreement without reopening of competition. Milestones include a TED publication date of December 18, 2025, a public opening date and time of February 4, 2026, at 10:00 Europe/Berlin, a deadline for receipt of tenders on February 3, 2026, at 14:00 Europe/Berlin, and a deadline for submitting questions by January 26, 2026, at 07:00 Europe/Berlin.

This lot covers health review (medical services on sick-leave follow-up) and medical controls (verification of sick-leave). The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. The estimated value for this lot is €360,000. The framework agreement is a framework agreement without reopening of competition. Milestones include a TED publication date of December 18, 2025, a public opening date and time of February 4, 2026, at 10:00 Europe/Berlin, a deadline for receipt of tenders on February 3, 2026, at 14:00 Europe/Berlin, and a deadline for submitting questions by January 26, 2026, at 07:00 Europe/Berlin.

Documents:

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In summary, this tender opportunity is for medical service providers to bid on framework contracts to provide occupational health services and advice on leave and absences for the staff of the European Union Aviation Safety Agency. The tender is divided into two lots, and bidders can bid on one or both lots. The submissions must be electronic, and the deadline for submission is February 3, 2026. The tender documents provide detailed specifications of the services required, as well as the terms and conditions of the contract. The award will be based on the best price-quality ratio.

Summary:

This is a call for tenders issued by the European Union Aviation Safety Agency (EASA) for the provision of medical services. The tender is divided into two lots: Lot 1 focuses on Medical Service on Occupational Medicine, including monitoring wellbeing at work, occupational medicine consultations, preventive medicine, travel medicine consultations, and prevention of psycho-social risks. Lot 2 focuses on Medical Service: advice on Leave & Absences, covering health review and medical controls for sick-leave follow-up. The estimated total value of the tender is €1,260,000, with Lot 1 valued at €900,000 and Lot 2 at €360,000. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The procedure is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is 03/02/2026 at 14:00 Europe/Berlin. The TED publication date is 18/12/2025. A Participant Identification Code (PIC) is mandatory for all tenderers, whether participating as a sole candidate or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.