Maintenance préventive et corrective des installations de levage, escalators et plateformes élévatrices dans les immeubles de la Commission européenne en Région de Bruxelles-Capitale et environs

The tender opportunity pertains to a public procurement contract issued by the European Commission's Office for Infrastructure and Logistics in Brussels. It aims to secure preventive and corrective maintenance services for lifting equipment, including elevators, escalators, and lifting platforms in EU buildings within the Brussels-Capital Region and its vicinity. This contract is divided into five distinct lots, each targeting specific equipment brands such as KONE, OTIS, Schindler, and TK Elevator. The expected contract duration is 96 months, initially set for 48 months and renewable up to four additional times.

Eligible applicants include any economic operators capable of offering the required maintenance services. However, it is noted that the tender specifically excludes small and medium-sized enterprises (SMEs), indicating that it is more suitable for larger companies that can meet the technical and operational demands involved. The funding type is classified as procurement, meaning payment will be issued for services rendered rather than providing grants.

The bid submission must be conducted electronically, with the deadline set for September 17, 2025, at 15:00 CEST. No explicit requirement for consortium bidding is indicated, allowing single applicants to apply for one or multiple lots. Geographic eligibility is confirmed as open to EU and EEA companies, but companies should be capable of providing maintenance services locally in Brussels and may need proficiency in French due to the language of the tender documents.

The nature of support is financial, with successful applicants receiving monetary compensation for their services based on contract performance. The tender process includes a single stage of application followed by evaluation, with no success rates mentioned explicitly. There is no co-funding required, and the primary evaluation criterion is based solely on the price of the bids.

Overall, this opportunity targets specialized service providers in maintenance and repair for lifting operations, encouraging large firms to participate and ensuring high service standards within EU facilities.

This is a call for tenders with procedure identifier EC-OIB/2025/OP/0014. The call is for preventive and corrective maintenance services, as well as specific works with obligation of result, for lifting equipment (lifts and freight elevators), escalators, and lifting platforms in the European Commission buildings in the Brussels-Capital Region and surrounding areas. It is an open procedure, and submissions must be sent electronically to the address for submission given. The TED reference is 130/2025 451908-2025. The TED publication date is 10/07/2025. The lead contracting authority is the European Commission, OIB Office for Infrastructure and Logistics in Brussels. The main classification (CPV) code is 50000000 Repair and maintenance services.

The call for tenders is divided into five lots:

Lot 1: Maintenance des installations de levage Lot d’immeubles no. 1 KONE. This lot concerns preventive and corrective maintenance services, as well as specific works with obligation of result, for KONE lifting equipment.

Lot 2: Maintenance des installations de levage Lot d’immeubles no. 1 OTIS. This lot concerns preventive and corrective maintenance services, as well as specific works with obligation of result, for OTIS lifting equipment.

Lot 3: Maintenance des installations de levage Lot d’immeubles no. 3 Schindler Group. This lot concerns preventive and corrective maintenance services, as well as specific works with obligation of result, for Schindler Group lifting equipment.

Lot 4: Maintenance des installations de levage Lot d’immeubles no. 4 TK Elevator. This lot concerns preventive and corrective maintenance services, as well as specific works with obligation of result, for TK Elevator lifting equipment.

Lot 5: Maintenance des plateformes élévatrices dans les immeubles de la Commission européenne à Bruxelles-Capitale et les environs. This lot concerns the maintenance of multi-brand lifting platforms in the European Commission buildings in the Brussels-Capital Region and surrounding areas.

For all lots, the nature of the contract is for services, the maximum contract duration is 96 months, and the award method is the lowest price. The contracting authority is the European Commission, OIB Office for Infrastructure and Logistics in Brussels. The framework agreement is a framework agreement without reopening of competition. The selection criteria include the main classification (CPV) code 50000000 Repair and maintenance services and the additional classification (CPV) code 42416100 Lifts.

Key milestones include the TED publication date of 10/07/2025, the date and time of public opening on 19/09/2025 at 10:00 Europe/Brussels, and the deadline for receipt of tenders on 17/09/2025 at 15:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 09/09/2025 at 05:00 Europe/Brussels.

There are 47 documents available for download, including:

FRInvitation à soumissionnerInvitation letter, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.1.A.1 Lots 1 à 5 Modèle de rapport de calcul Ipag, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.1.A.2 Lots 1 à 5 Modèle de rapport de calcul Ipag, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.1.B Lots 1 à 5 Calcul Ipag, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.4.A Lots 1 à 5 Fiche Technique Ascenseur, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.5.A Lot 1 Modèle note calcul facture trimestrielle, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.5.B Lot 2 Modèle note calcul facture trimestrielle, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.5.C Lot 3 Modèle note calcul facture trimestrielle, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.5.D Lot 4 Modèle note calcul facture trimestrielle, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

FRAnx 2.5.E Lot 5 Modèle note calcul facture trimestrielle, tender specifications, published on 10/07/2025, applicable to all lots, version 1, no translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

There is a public Q&A section available.

FAQ's:

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In summary, this tender opportunity is for companies specializing in the maintenance and repair of lifting equipment, including elevators, escalators, and lifting platforms. The European Commission is seeking service providers to ensure the proper functioning and safety of these installations across its buildings in Brussels and the surrounding region. The tender is divided into five lots, each focusing on different brands or types of equipment, allowing companies to bid on specific areas of expertise. The contract is a framework agreement, meaning that selected companies will be pre-approved to provide services as needed over a period of 96 months. The award will be based on the lowest price, and the submission process is entirely electronic. Interested parties must register for a PIC (Participant Identification Code) and adhere to the technical requirements of the eSubmission system.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies or service providers specializing in maintenance and repair services, particularly those with experience in lifts, escalators, and elevating platforms. This could include SMEs, large enterprises, or specialized service companies.

Funding Type: The funding type is procurement. This is a call for tenders, indicating that the contracting authority (European Commission, OIB) is seeking to procure services.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the documentation mentions the need for a Personal Identification Code (PIC) for both sole candidates and members of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is focused on the Région de Bruxelles-Capitale (Brussels-Capital Region) and its environs, where the buildings of the European Commission are located. This suggests that applicants should be based in or have the capacity to operate in this region.

Target Sector: The target sector is building maintenance and repair services, specifically focusing on lifts, escalators, and elevating platforms. The relevant sectors include maintenance services, repair services, and services related to vertical transportation systems.

Mentioned Countries: Belgium (specifically the Brussels-Capital Region) is explicitly mentioned as the location of the buildings where the maintenance services are required.

Project Stage: The project stage is operational. The tender is for preventive and corrective maintenance, indicating that the infrastructure (lifts, escalators, platforms) is already in place and requires ongoing service.

Funding Amount: The estimated total value is not specified in the provided text. The award method is based on the lowest price, suggesting that the tenderers will compete on the cost of providing the services.

Application Type: The application type is an open call for tenders. The procedure type is explicitly stated as an open procedure, and submissions must be electronic.

Nature of Support: The beneficiaries will receive money in exchange for services. This is a service contract where the selected tenderers will be paid for providing maintenance and repair services.

Application Stages: The number of application stages is not explicitly detailed, but it involves at least one stage of submitting a tender. The evaluation process would likely involve assessing the technical and financial capabilities of the tenderers, followed by the selection of the tender with the lowest price that meets the requirements.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This opportunity is a call for tenders issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB). The purpose of the tender is to procure preventive and corrective maintenance services, as well as specific works, for all lifting devices (lifts and freight elevators), escalators, and elevating platforms in the European Commission's buildings located in the Brussels-Capital Region and its surroundings.

The tender is divided into five lots:

Lot 1: Maintenance of lifting installations - Building lot no. 1 - KONE (maintenance of KONE lifting installations)
Lot 2: Maintenance of lifting installations - Building lot no. 1 - OTIS (maintenance of OTIS lifting installations)
Lot 3: Maintenance of lifting installations - Building lot no. 3 - Schindler Group (maintenance of Schindler Group lifting installations)
Lot 4: Maintenance of lifting installations - Building lot no. 4 - TK Elevator (maintenance of TK Elevator lifting installations)
Lot 5: Maintenance of lifting platforms in the European Commission buildings in Brussels-Capital and surroundings (maintenance of multi-brand lifting platforms)

The contract duration is a maximum of 96 months. The award method is based on the lowest price. The procedure is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is 17/09/2025 at 15:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 09/09/2025 at 05:00 Europe/Brussels.

To participate, tenderers must submit their proposals electronically through the eSubmission system, ensuring that all technical requirements are met, including file size limits (under 50 MB per file) and proper naming conventions for attachments. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole candidate or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.