Leveraging Unified Services for Information Technology-LUSIT

The European Union Drugs Agency (EUDA) has released a call for tenders titled "Leveraging Unified Services for Information Technology" (LUSIT), identified by the code EUDA/2025/OP/0007. This procurement opportunity aims to secure external expertise in information technology and digital transformation, with an estimated total value of 15 million EUR. The duration of the contract is set for a maximum of 60 months, including provisions for multiple renewals. Interested parties must submit their applications electronically via the EU's Funding and Tenders Portal by September 30, 2025, at 16:00 CET.

Eligible applicants are companies and organizations with relevant expertise in IT services, consulting, software development, and support within the ICT sector, specifically noted under the CPV code 72000000. Both single applicants and consortiums are allowed to participate, and there are provisions for subcontracting. The procurement is open to entities within EU member states and potentially EEA countries.

The tender evaluation will follow a best price-quality ratio framework, with the emphasis placed on technical quality (70%) and price (30%). A public opening of the tenders is set for October 1, 2025, at 14:30 CET. The contract will entail ongoing service provision, with payments made based on deliverables rather than traditional grant funding. Multiple documents related to tender specifications, administrative requirements, and technical criteria are available for download from the portal, ensuring that prospective bidders have the necessary information for submission.

Prospective bidders should also note that questions submitted after September 22, 2025, will not be addressed by the contracting authority. This procurement represents a significant commercial opportunity for entities within the IT sector to engage with a major EU agency in delivering critical services over an extended period.

The EU Funding & Tenders Portal presents a call for tenders titled "Leveraging Unified Services for Information Technology LUSIT". The procedure identifier is EUDA/2025/OP/0007. This is an open procedure, and submissions must be electronic. The description outlines the provision of external expertise for the Agency’s information technology and digital transformation, specifically under the "Leveraging Unified Services for Information Technology" (LUSIT) initiative. The estimated total value of this tender is 15,000,000 EUR. The TED publication date is 28/07/2025. The lead contracting authority is the European Union Drugs Agency. The main classification (CPV) code is 72000000, which refers to IT services, including consulting, software development, Internet, and support. The nature of the contract is for services, with a maximum contract duration of 60 months. The award method is based on the best price-quality ratio. A framework agreement will be used, partly without reopening and partly with reopening of competition. The TED reference is 142/2025 491127-2025. The date and time of the public opening is 01/10/2025 at 14:30 Europe/Lisbon time. The deadline for receipt of tenders is 30/09/2025 at 16:00 Europe/Lisbon time. The contracting authority is not bound to reply to questions submitted after 22/09/2025 at 06:00 Europe/Lisbon time.

The following documents are available for download:

ENLUSIT - Tender specifications - Part 1 - Administrative: Tender specifications, administrative part, published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Annex 2 - Declaration on honour: Declaration on honour (tender), published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Technical Specifications - Part 2A - Service Specification, Requirements and Ordering Processes: Technical specifications, published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Technical Specifications - Part 2A - Annex 1 - RFS and SOW: Technical specifications, published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Technical Specifications - Part 2A - Annex 2 - Model CV: Technical specifications, published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Technical Specifications - Part 2A - Annex 3 - Timesheet: Technical specifications, published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Technical Specifications - Part 2A - Annex 5 - Task acceptance form: Technical specifications, published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Technical Specifications - Part 2B - ICT Domains and Profiles: Technical specifications, published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Technical Specifications - Part 2C - Quality award criteria: Technical specifications, published on 28/07/2025, Version 1, no translations available.
ENLUSIT - Technical Specifications - Part 2D - Technical Baseline: Technical specifications, published on 28/07/2025, Version 1, no translations available.

Regarding questions and answers, two items are listed:

Question 1 (ID 69591): A request for the Annexes in editable format to be uploaded on the EU Funding & Tenders Portal. The response indicates that the referred annexes are now available in the portal under the name: LUSIT - Tend specs - Annexes 3-4-5.1-5.2. This was published on 28/07/2025 at 23:22.
Question 2 (ID 69579): A request for Annexes 3, 4, 5.1 & 5.2 in editable format and a request for a mail address to send an editable version. This was published on 28/07/2025 at 21:17.

In summary, this is a call for tenders by the European Union Drugs Agency (EUDA) for external expertise in information technology and digital transformation, known as LUSIT. The tender is valued at 15 million EUR and will establish a framework agreement for services over a period of 60 months. The tender documents, including administrative specifications, technical specifications, and annexes, are available for download. The deadline for submitting tenders is September 30, 2025. Potential bidders have requested editable versions of certain annexes, which the contracting authority has made available on the portal. The award will be based on the best price-quality ratio.

Eligible Applicant Types: The opportunity is open to applicants who can provide external expertise for the Agency’s information technology and digital transformation. The specific types of eligible applicants are not explicitly mentioned, but it is implied that they are organizations or companies with expertise in IT services, consulting, software development, Internet, and support.

Funding Type: The primary financial mechanism is a service contract, as indicated by the "Nature of the contract: services". This is a procurement opportunity.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the framework agreement may allow for both single applicants and consortia, as it is partly without reopening and partly with reopening of competition.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU tender, it is likely open to entities within the EU and possibly EEA countries.

Target Sector: The program targets the ICT sector, specifically focusing on IT services, consulting, software development, Internet, and support. The main classification (CPV) is 72000000 - IT services: consulting, software development, Internet and support. It also targets digital transformation.

Mentioned Countries: No specific countries are mentioned, but the European Union is implicitly mentioned as the funding source and the European Union Drugs Agency is the lead contracting authority.

Project Stage: The project stage is for the provision of external expertise, implying that the projects are in the implementation or operational phase, requiring support and specialized knowledge.

Funding Amount: The estimated total value of the tender is 15,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing IT services.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there are multiple stages involving submission of tenders, evaluation based on best price-quality ratio, and selection.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This opportunity is a call for tenders (EUDA/2025/OP/0007) issued by the European Union Drugs Agency (EUDA) for the provision of external expertise in information technology and digital transformation, under the title "Leveraging Unified Services for Information Technology (LUSIT)". It is an open procedure with an estimated total value of 15,000,000 EUR. The contract duration is a maximum of 60 months. The award method is based on the best price-quality ratio. The contract will be a framework agreement, partly without reopening and partly with reopening of competition. The TED publication date was 28/07/2025, and the deadline for receipt of tenders is 30/09/2025 at 16:00 Europe/Lisbon. Submissions must be sent electronically. The tender specifications and related documents, including administrative specifications, technical specifications, service specifications, requirements, ordering processes, and annexes (Declaration on honour, Model CV, Timesheet, Task acceptance form, ICT Domains and Profiles, Quality award criteria, and Technical Baseline), are available for download. The opportunity targets companies and organizations with expertise in IT services, consulting, software development, Internet, and support. The contracting authority will not reply to questions submitted after 22/09/2025 06:00 Europe/Lisbon. A public opening is scheduled for 01/10/2025 14:30 Europe/Lisbon.