Laissez-Passer - Next Generation

The European Commission has issued a call for tenders for a framework contract concerning the supply, printing, enrolment, personalization, delivery, and management of the EU laissez-passer, which functions as an electronic service passport akin to national passports. The estimated value of this contract is €6 million, featuring a potential duration of up to 120 months. The procedure follows a restricted format where both single economic operators and consortia are eligible to apply.

Applicants must demonstrate their capability in relevant fields, including economic and financial stability, as well as technical proficiency. The deadline for submitting requests to participate has been set for February 10, 2025, at 16:00 Brussels time, and all submissions must be conducted electronically.

The tender specifically focuses on security standards, necessitating EU Secret certified production sites within the EU, though the delivery of services can extend globally. The nature of support will involve financial remuneration for the successful delivery of services, contingent upon completed tasks under the contact framework.

While the project is primarily at the implementation stage—highlighting mass production and management of secure document systems—success rates for tender applications are not disclosed. There is no requirement for co-funding associated with this procurement.

In summary, this call for tenders seeks experienced suppliers capable of providing an integrated solution for the production and management of secure electronic passport systems. The documents specify essential criteria for participation, including security requirements and technical specifications, alongside several pertinent updates and clarifications concerning the submission process and requirements for electronic participation through the EU Funding and Tenders Portal.

The European Commission, PMO Office for the Administration and Payment of Individual Entitlements, has issued a call for tenders EC-PMO/2024/RP/0005 for the supply, printing, enrolment, personalization, delivery, and management of the EU laissez-passer, which is an electronic service passport with the same requirements as Member States' issued national passports. This is a restricted procedure. The estimated total value of the framework contract is 6,000,000 EUR. The TED publication date was 20/12/2024. The maximum contract duration is 120 months. The award method is the lowest cost framework agreement, without reopening of competition. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. The deadline for receipt of requests to participate has been extended to 10/02/2025, 16:00 Europe/Brussels time (UTC+1). Submissions must be sent electronically.

There has been a change to the contract notice and a revised version of the Tender Specifications (Administrative Specifications Part 1). The basis for assessment for selection criterion T1 has been changed from “This criterion applies to the sole candidate or to the group leader in case of a joint request to participate from a group of economic operators.” to “This criterion applies to the candidate as a whole, i.e. the consolidated assessment of combined capacities of all involved entities will be carried out."

Available documents include:
EN5. Annex V to the Contract - Security Aspects Letter (Draft contract annex, requests to participate), published on 20/12/2024, Version 1, No translations available.
EN4. ANNEX II - Draft contract and annexes (Draft contract, requests to participate), published on 20/12/2024, Version 1, No translations available.
EN3. Annex 2 to Tender Specs - Declaration-on-honour-requests-participate (Declaration on honour, requests to participate), published on 20/12/2024, Version 1, No translations available.
EN2. ANNEX I – Tender specifications and annexes_20250125 (Tender specifications, requests to participate), published on 22/01/2025, Version 1, No translations available.
EN1. Invitation submit request participate EC-PMO2024RP0005 Laissez-Passer - Next Generation (Invitation to submit a request to participate), published on 20/12/2024, Version 1, No translations available.
EN2. ANNEX I – Tender specifications and annexes (Tender specifications, requests to participate), published on 20/12/2024, Version 1, No translations available.

Questions and Answers (Q&A):
57219: Regarding Criterion T1, refer to the version of the Tender Specifications uploaded in the F&T Portal on 22/01/2025. Published on 04/02/2025 21:09.
57017, 57015, 57014: The deadline for requests to participate has been extended by two weeks to 10/02/2025 16:00:00. Published on 30/01/2025 19:43, 30/01/2025 19:42, 30/01/2025 19:40.
56557: The contracting authority is responsible for the implementation, on behalf of the European Union, of the SPOC, CVCA and DV PKI services as "EUE" issuing authority and must ensure in. Published on 23/01/2025 01:25.
56556: For projects related to border control e-passport verification systems, the contracting authority includes any project where personalised e-passports are inspected for verification. Published on 23/01/2025 01:24.
56091, 56089: The contracting authority will not modify the definition of selection criterion T1. It considers obvious to require the same security level for the production (main) and backup (recovery) sites. Published on 15/01/2025 19:52, 15/01/2025 19:46.
56090: Refer to the CPV (common procurement vocabulary) codes indicated in the notice. More information on the CPV codes can be found here: https://ted.europa.eu/en/simap/cpv. Published on 15/01/2025 19:50.
56088: The criteria for participation are defined in the Tender specifications, part 1, Section 3.1 (Exclusion) and Section 3.2 (Selection). Subcontracting rules are defined in Section 2.4. Published on 15/01/2025 19:44.
56062: Enrolment and delivery process within the issuance of EU laissez-passer is performed by staff of the contracting authority. Published on 15/01/2025 15:02.
56061: The delivery of compliant and secure physical enrolment booths globally is included in the scope of work. See Section 1.5 of the Tender specifications, part 1 for the locations. Published on 15/01/2025 15:01.
56060: The proposed enrolment infrastructure must be capable of capturing both biographical and biometric data of the applicant. Minimum requirements to be fulfilled will be published. Published on 15/01/2025 14:58.

FAQ's:
To proceed if the system is slow or doesn’t work while uploading/downloading documents, use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52
The eSubmission supports the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 20:52
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 20:40
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest information. Published on 17/10/2024 20:36
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 16:39
You can check the System Requirements of eSubmission. Published on 03/10/2024 16:37
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is. Published on 03/10/2024 16:36
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req. Published on 03/10/2024 16:36
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 16:35
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 17:14
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 16:07
A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
The character set encoding is UTF-8. Published on 22/02/2024 23:58
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 21/02/2024 23:55
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Commission for a framework contract related to the supply, printing, and management of EU laissez-passer documents, which are electronic service passports. The tender involves a restricted procedure with an estimated value of 6 million EUR and a maximum duration of 120 months. The call is open for electronic submissions until February 10, 2025. The tender documents detail the specifications, selection criteria, and submission terms. Several clarifications and updates have been issued, including an extension of the deadline and a change in the assessment criteria for technical ability. The tender also specifies technical requirements for the eSubmission system, such as supported browsers, file size limits, and naming conventions for attachments. A key aspect of the tender is the security and integrity of the data, with the eSubmission system employing encryption for uploaded documents.

Eligible Applicant Types: The eligible applicant types are economic operators, either single or in a group (consortium). The selection criteria specify that applicants must demonstrate suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, as detailed in the procurement documents.

Funding Type: This is a procurement opportunity, specifically a framework contract. The nature of the contract is for supplies and related services.

Consortium Requirement: Both single applicants and consortia (groups of economic operators) are eligible to apply. The assessment for selection criterion T1 has been changed to consider the consolidated assessment of combined capacities of all involved entities in the case of a joint request from a group.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is implied to be within the EU, as indicated by the requirement for EU Secret certified production sites within the EU territory mentioned in the Q&A section. However, the delivery of enrolment booths is indicated to be global.

Target Sector: The target sector is security/cybersecurity, specifically related to the production, enrolment, personalization, delivery, and management of EU laissez-passer, which are electronic service passports. This includes elements of border control, PKI (Public Key Infrastructure), and SPOC (Single Point of Contact) implementation.

Mentioned Countries: The European Union (EU) is mentioned as the issuing authority. No specific countries are mentioned, but the requirement for EU Secret certified production sites suggests a focus on EU member states.

Project Stage: The project stage is implementation and supply, focusing on the production and management of a secure document system. This suggests a commercialization or deployment stage rather than research or development.

Funding Amount: The estimated total value of the framework contract is 6,000,000 EUR.

Application Type: The application type is an open call for tenders, with a restricted procedure. Submissions must be sent electronically.

Nature of Support: Beneficiaries will receive money in exchange for providing supplies and related services, specifically the printing, enrolment, personalization, delivery, and management of EU laissez-passer.

Application Stages: This is a restricted procedure, implying at least two stages: a request to participate (qualification stage) and a full tender submission for those who qualify.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not explicitly mentioned.

Summary:

This is a call for tenders by the European Commission, PMO, for a framework contract worth an estimated 6,000,000 EUR. The project aims to secure the supply and related services for the printing, enrolment, personalization, delivery, and management of the EU laissez-passer, which is an electronic service passport. This tender is open to both single economic operators and consortia. The deadline for submitting requests to participate is February 10, 2025, at 16:00 Europe/Brussels time. The procedure is a restricted one, meaning there will be a selection phase based on suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. The tender specifications emphasize security, with requirements such as EU Secret certified production sites. The selected contractor will be responsible for providing a complete solution, including enrolment infrastructure capable of capturing biographical and biometric data, and the delivery of compliant and secure physical enrolment booths globally. The contracting authority is responsible for the implementation of the SPOC, CVCA and DV PKI services as "EUE" issuing authority. The tender also involves e-passport production and deployment of border control e-passport verification systems.