IT supplies for enhanced digitalisation of state institutions in judiciary and anti-corruption areas

The European Commission has issued a call for tenders, known as EC-ENEST/SKP/2025/EA-OP/0084, aimed at enhancing the digital capabilities of selected state institutions in North Macedonia's judiciary and anti-corruption sectors through the modernization of IT infrastructure and systems. This procurement opportunity is divided into two distinct lots.

Lot 1 is focused on supplying IT equipment for the Ministry of Justice, the Public Prosecutor's Office, the State Attorney Office, and the State Commission for Prevention of Corruption. The scope includes delivering, installing, configuring, and deploying enterprise-grade hardware solutions including server systems, storage solutions, backup infrastructure, and networking equipment. These systems will host crucial case management functionalities. The maximum contract duration for this lot is set at 280 days, and the award will be based on the lowest price criterion.

Lot 2 centers around providing an Integrated Information Management System for the Constitutional Court. This comprehensive system will include features such as case management, digital archiving, electronic session management, and a public web portal for citizen access. The delivery timeline for this lot is a maximum of 550 days, and like Lot 1, it is awarded based on the lowest price.

Both lots include extensive professional services covering installation, configuration, integration, testing, technical training, and ongoing support during the warranty period. The funds will be provided directly as monetary compensation for the services rendered, with no co-funding required from the suppliers.

The tender is open for electronic submission with a deadline set for October 3, 2025, at 14:00 local time in Skopje. The opportunity is available to economic operators from the EU, EEA, candidate countries, and potentially from other regions, as the geographic eligibility is broad.

The contracting authority, represented by the European Commission on behalf of North Macedonia, aims to significantly upgrade the technological infrastructure of key public institutions through these procurements. Interested companies, especially those with experience in delivering IT solutions within the public sector, are encouraged to submit their tenders as per the instructions in the tender documents.

The European Commission, representing the European Union, has announced a call for tenders, EC-ENEST/SKP/2025/EA-OP/0084, to enhance the capacities of selected state institutions in North Macedonia's judiciary and anti-corruption areas through the modernization of IT infrastructure and systems. The procurement is divided into two distinct lots, each addressing specific needs within the sector. The TED reference for this call is 135/2025 469356-2025.

Lot 1 focuses on the supply of IT equipment for the Ministry of Justice, Public Prosecutor's Office, State Attorney Office, and State Commission for Prevention of Corruption. This includes the delivery, installation, configuration, and deployment of enterprise-grade computer hardware platforms. Specifically, it encompasses server systems, storage solutions, backup infrastructure, security and networking equipment, and power management systems. These platforms are intended to host case management systems for the Public Prosecutor's Office, State Attorney Office, and State Commission for Prevention of Corruption, as well as the case tracking system for the Ministry of Justice. The contract also includes professional services such as installation, configuration, system integration, testing, technical training, technical documentation, operational procedures, and post-implementation support during the warranty period. The nature of the contract is for supplies, and the maximum contract duration is 280 days. The award method will be based on the lowest price. The main classification CPV code is 30200000, which stands for computer equipment and supplies. The place of delivery or performance is North Macedonia, identified by the code 20000952. The program associated with this lot is the Instrument for Pre-accession Assistance, with the code 42921320.

Lot 2 centers on the provision of an Integrated Information Management System for the Constitutional Court. This involves delivering a comprehensive system with case management capabilities, digital archive functionality, electronic sessions management with voting capabilities, a public web portal for citizen access and electronic submissions, and interoperability with external government platforms. The solution is to be delivered as a complete software package, along with a suitable hardware hosting platform. The scope includes professional services for installation, configuration, system integration, testing, technical training for designated personnel, technical documentation, operational procedures, and post-implementation support during the warranty period. The nature of the contract is for supplies, with a maximum duration of 550 days. The award method is the lowest price. The main classification CPV code is 30200000, computer equipment and supplies, with an additional classification CPV code of 72000000 for IT services, including consulting, software development, Internet, and support. The place of delivery or performance is North Macedonia, code 20000952. The program is the Instrument for Pre-accession Assistance, code 42921320.

Key milestones for both lots include a TED publication date of July 17, 2025. The date and time of the public opening is October 6, 2025, at 10:00 Europe/Skopje time. The deadline for receipt of tenders is October 3, 2025, at 14:00 Europe/Skopje time. The contracting authority is not bound to reply to questions submitted after September 12, 2025, at 05:00 Europe/Skopje time.

The available documents for this tender include: Additional information for candidates and tenderers (CN 0084 vf), tender specifications for Lot 1, tender specifications for Lot 2, a financial offer form, a declaration on honour for procurement, an invitation to tender, a draft contract with main conditions, a draft contract with special conditions, a draft contract with general conditions, and a draft contract annex for performance guarantee. All documents are published on July 17, 2025, and are in English, version 1, with no translations available.

Submissions must be sent exclusively via electronic submission at the provided address.

Some frequently asked questions (FAQ) are provided regarding the eSubmission system. These include instructions on how to proceed if the system is slow, which internet browsers are supported (Google Chrome or Mozilla Firefox), whether it is possible to view submission details after the deadline (no, due to encryption), where to find submissions in the Funding & Tenders portal, the maximum size of attachments (less than 50 MB), how to name attachments, whether video submissions are allowed (check system requirements), how to view procurement documents after receiving an invitation, the necessity of validating a PIC (Personal Identification Code), how to handle file upload errors, the maximum number of attachments allowed (200), why tenderers need a PIC, how to register an organization and get a PIC, the validity period of a PIC (unlimited), the number of languages supported (24 EU languages), the character set encoding (UTF-8), whether the system uses encryption (yes), the supported file types (specified in system requirements), whether draft submissions can be viewed and edited until the deadline, and clarifications on display issues in the submission report.

In summary, this is a call for tenders by the European Commission to modernize the IT infrastructure of judiciary and anti-corruption institutions in North Macedonia. It is divided into two lots: one focused on providing hardware for case management and tracking systems, and the other on delivering an integrated information management system for the Constitutional Court. The goal is to enhance the efficiency and effectiveness of these institutions through updated technology and comprehensive support services. Companies interested in supplying IT equipment, software solutions, and related services should consider applying, ensuring they meet the technical specifications and submission requirements outlined in the tender documents. The deadline for submitting tenders is October 3, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies, firms, and other organizations capable of supplying IT equipment and integrated information management systems, and providing related professional services. This could include SMEs, large enterprises, and specialized IT service providers.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The selected tenderers will be awarded a service contract to provide the specified IT supplies and services.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are likely eligible.

Beneficiary Scope (Geographic Eligibility): The lead contracting authority is the European Union, represented by the European Commission on behalf of and for the account of North Macedonia. The place of delivery or performance is North Macedonia. Therefore, it is likely that the geographic eligibility is focused on companies registered and operating within the EU, EEA, or countries with agreements facilitating participation in EU-funded tenders, but this needs to be confirmed in the tender documents.

Target Sector: The target sector is ICT, specifically focusing on the modernization of information technology infrastructure and IT systems in the judiciary and anti-corruption areas. This includes computer equipment and supplies, software development, and IT services.

Mentioned Countries: North Macedonia.

Project Stage: The project stage is focused on the delivery, installation, configuration, and deployment of existing IT solutions. This suggests a stage of commercialization and implementation rather than research or development.

Funding Amount: The estimated total value is not specified in the provided text. The award method is the lowest price.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for the provision of IT supplies and related services.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation of the tender, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders, reference number EC-ENEST/SKP/2025/EA-OP/0084, issued by the European Union, represented by the European Commission on behalf of and for the account of North Macedonia. The tender aims to enhance the capacities of selected state institutions in North Macedonia's judiciary and anti-corruption areas through the modernization of IT infrastructure and systems. The procurement is divided into two lots.

Lot 1 focuses on the supply of IT equipment for the Ministry of Justice, Public Prosecutor's Office, State Attorney Office, and State Commission for Prevention of Corruption. This includes the delivery, installation, configuration, and deployment of enterprise-grade computer hardware platforms such as server systems, storage solutions, backup infrastructure, security and networking equipment, and power management systems. These platforms will host case management systems and the case tracking system for the Ministry of Justice. The maximum contract duration for Lot 1 is 280 days.

Lot 2 involves the provision of an Integrated Information Management System for the Constitutional Court. This includes a case management system, digital archive functionality, electronic sessions management with voting capabilities, a public web portal for citizen access and electronic submissions, and interoperability with external government platforms. The solution is to be delivered as a complete software solution with a suitable hardware hosting platform. The maximum contract duration for Lot 2 is 550 days.

Both lots include comprehensive professional services such as installation, configuration, system integration, testing, technical training, documentation, and post-implementation support. The award method for both lots is the lowest price. The deadline for receipt of tenders is 03/10/2025 at 14:00 Europe/Skopje, and the date and time of the public opening is 06/10/2025 at 10:00 Europe/Skopje. Submissions must be sent electronically. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The maximum number of documents that can be uploaded per tender is 200, and the maximum file size for attachments is 50 MB.