Helsinki Representation new electric official car

The European Commission's Helsinki Representation intends to procure a new electric official car through a planned negotiated procedure. This is a pre-information notice, not a call for tenders yet. The relevant procedure identifier is EC-COMM/HEL/2025/MVP/0459-EXA.

The contracting authority is the European Commission, specifically DG COMM - Communication. The procurement falls under the classification of supplies, and the CPV code relevant to this procurement is 34110000, referring to motor vehicles, particularly passenger cars. The contract duration is set for a maximum of 12 months.

Interested suppliers are invited to express their interest electronically starting from September 11, 2025, with the deadline for interest being September 27, 2025, at 04:59 in Helsinki time. The indicative date for launching the negotiated procedure is September 29, 2025. There is no framework agreement associated with this procurement, and the estimated total value has not been disclosed.

The opportunity is designed for suppliers capable of providing electric vehicles, particularly those that can cater to the needs of diplomatic operations. The lack of suitability for SMEs suggests that larger suppliers with specific qualifications may be favored. This procurement reflects the EU's commitment to sustainability and electric mobility, aligning with broader environmental objectives.

Potential applicants should monitor the EU Funding & Tenders Portal for the official call for tenders and keep prepared for the expression of interest. There are facilities for questions and answers available for interested parties. Overall, this announcement serves to inform suppliers about the upcoming procurement opportunity and to allow them to prepare for participation.

This is a pre-information notice, announcing the European Commission's intention to publish a future negotiated procedure for a low or middle value contract. This is not a call for tenders.

The procedure identifier is EC-COMM/HEL/2025/MVP/0459-EXA.

The contracting authority is the European Commission, DG COMM Communication.

The description of the procurement is that the Helsinki Representation is going to purchase a new electric official car.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The nature of the contract is supplies.

The main classification (CPV) code is 34110000, which refers to passenger cars.

The maximum contract duration is 12 months.

There is no framework agreement associated with this procedure.

The start date for expression of interest is 2025-09-11 Europe/Brussels.

The deadline for expression of interest is 27/09/2025 04:59 Europe/Helsinki.

The indicative date of launch of the negotiated procedure is 2025-09-29 Europe/Helsinki.

The method of expression of interest is electronic.

To express interest, applicants should use the "Express interest" functionality.

Regarding questions and answers, interested parties can log in to create questions. A public Q&A section, FAQs, and a "My Q&A" section are available. It is also possible to download Q&As in xls format.

A frequently asked question is: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?". The answer clarifies that references featuring ‘ExA’ are not calls for tenders but publications announcing the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This answer was published on 03/10/2024 at 17:32.

The estimated total value is not specified.

In summary, the European Commission's DG COMM intends to launch a negotiated procedure to purchase a new electric official car for its Helsinki Representation. This announcement serves as a pre-information notice, allowing interested parties to prepare for the upcoming opportunity. The procedure is classified as a middle/low value contract, and the contract will be for the supply of a passenger car. The expression of interest phase is scheduled for September 2025, with the negotiated procedure expected to launch shortly thereafter. Companies interested in supplying electric vehicles should monitor the EU Funding & Tenders Portal for the official call for tenders and prepare to submit their expression of interest electronically.

Eligible Applicant Types: The information provided does not specify the eligible applicant types. Since this is a planned negotiated procedure for a middle/low value contract, potential applicants could include suppliers of passenger cars. Further details will likely be available when the actual call for tenders is published.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is supplies.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. Given the nature of the procurement (purchasing a car), it is more likely that single applicants (car suppliers) will be considered.

Beneficiary Scope (Geographic Eligibility): The procurement relates to the Helsinki Representation of the European Commission. While not explicitly stated, it is likely that suppliers operating within the EU, and particularly those able to supply to Helsinki, Finland, will be favored.

Target Sector: This program targets the automotive sector, specifically the supply of electric passenger cars.

Mentioned Countries: Finland (Helsinki).

Project Stage: This opportunity concerns the procurement of a finished product (an electric car), so it is at the commercialization stage.

Funding Amount: The opportunity is described as a "middle/low value contract," but the estimated total value is not specified.

Application Type: This is a planned negotiated procedure. The first step is to express interest electronically. The actual call for tenders will be launched at a later date.

Nature of Support: Beneficiaries will receive money in exchange for supplying a new electric official car.

Application Stages: There are at least two stages: expressing interest and then participating in the negotiated procedure once the call for tenders is launched.

Success Rates: Success rates are not mentioned in the provided information. As a negotiated procedure, the success rate will depend on the number of suppliers invited to negotiate and the competitiveness of their offers.

Co-funding Requirement: Co-funding is not mentioned, and is unlikely to be required for a procurement contract of this nature.

Summary: This is a pre-announcement of a planned procurement by the European Commission's Representation in Helsinki for a new electric official car. It is not a call for tenders yet, but rather a notification that a negotiated procedure for a middle/low value contract will be launched in the future. The first step for interested suppliers is to express their interest electronically, with a deadline of September 27, 2025. The indicative date for launching the negotiated procedure is September 29, 2025. The contracting authority is the European Commission, DG COMM Communication. The contract will be for the supply of a passenger car, with a maximum duration of 12 months. This announcement serves to inform potential suppliers about the upcoming opportunity and allows them to prepare for the expression of interest phase. The procedure identifier is EC-COMM/HEL/2025/MVP/0459-EXA.