Framework contract on Legal Compliance Assessment and Ad hoc legal studies in the area of Migration and Home Affairs

This summary outlines the details related to a European Union grant opportunity involving a framework contract for legal compliance assessment and ad hoc legal studies in the area of Migration and Home Affairs. The invitation to tender is referenced as EC-HOME/2025/OP/0009 and is issued by the European Commission's Directorate-General for Migration and Home Affairs (DG HOME). The tender is a procurement contract for services, specifically aimed at providing legal assessments necessary for ensuring compliance with EU laws related to migration and home affairs. The estimated total contract value is set at €4,000,000, and the contract duration is planned for 48 months. Eligible applicants are expected to include a range of entities capable of delivering legal services, such as law firms, consulting firms, research institutes, and possibly universities with relevant legal expertise. Although there is no explicit restriction mentioned for small and medium-sized enterprises (SMEs), the tender does indicate that it is not solely targeted at them. There is no requirement for applicants to form consortia; both individual candidates and groups can apply. Geographic eligibility extends to entities established within the European Union and the European Economic Area, as well as non-EU Schengen countries, although no specific countries are listed in the documents. The project primarily involves the operational provision of legal services, specifically focusing on tasks such as transposition assessments and compliance checking against EU legislation. As such, it is classified under the legal services sector. The application process is open, with submissions required to be made electronically. The deadline for tender submission is set for September 19, 2025, with an evaluation based on a combination of quality (70%) and price (30%). Importantly, submissions must include a Personal Identification Code (PIC), which is mandatory, and the maximum size for submission files is restricted to 50 MB, allowing for a total of 200 documents per submission. There are currently no disclosed success rates for previous tenders, and co-funding from applicants is not required as the contract will be fully funded by the European Commission. In summary, this tender offers an opportunity for legal and consulting firms to engage in providing essential assessments regarding EU migration and home affairs, ensuring that member states maintain compliance with their obligations under EU law. Interested parties must submit their proposals electronically before the stated deadline, and various tender documents are available for download to aid in the preparation of their submissions.

The opportunity is an invitation to tender with the identifier EC-HOME/2025/OP/0009, titled "Framework contract on Legal Compliance Assessment and Ad hoc legal studies in the area of Migration and Home Affairs". It is an open procedure with electronic submission. The estimated total value is €4,000,000. The TED publication date is 02/07/2025. The lead contracting authority is the European Commission, DG HOME Migration and Home Affairs. The main classification (CPV) code is 79000000, which refers to business services: law, marketing, consulting, recruitment, printing and security. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and it is a framework agreement without reopening of competition. The TED reference is 124/2025 427203-2025. The date and time of the public opening is 22/09/2025 at 15:00 Europe/Brussels. The deadline for receipt of tenders is 19/09/2025 at 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 11/09/2025 at 05:00 Europe/Brussels.

The purpose of the future contract is to provide timely evidence-based legal assessment services to support DG HOME in compliance assessment or any other type of legal assessment in the context of notification or reporting obligations or information produced on the Commission's own initiative. This includes analyzing the transposition, conformity, and/or implementation of national transposing measures of DG HOME’s acquis, assessing the replies of the Member States to ongoing pre-infringement and infringement letters, or in the case of an ongoing complaint. The Commission may use these assessments as supporting information in its function to ensure, in accordance with Article 258 of the TFEU, that the Union acquis is fully and correctly transposed and implemented in Member States and non-EU States, which are part of the Schengen area.

The available documents are:

ENEC-HOME-2025-OP-0009 Invitation to tender Invitation letter, published on 02/07/2025, Version 1, No translations available.

ENEC-HOME-2025-OP-0009 Annex A1 Administrative Specifications Tender specifications adm. part, published on 02/07/2025, Version 1, No translations available.

ENEC-HOME-2025-OP-0009 Annex A2 Technical Specifications final Technical specifications, published on 02/07/2025, Version 1, No translations available.

ENEC-HOME-2025-OP-0009 Annex A3 Financial offer form in WORD format Financial offer form, published on 02/07/2025, Version 1, No translations available.

ENEC-HOME-2025-OP-0009 Annex A4 Declaration on honour in WORD format Declaration on honour (tender), published on 02/07/2025, Version 1, No translations available.

ENEC-HOME-2025-OP-0009 Annex A5 Draft FWC services Draft contract, published on 02/07/2025, Version 1, No translations available.

ENEC-HOME-2025-OP-0009 Annexes B3, B4, B5.1, B5.2, B7.1, B7.2 in WORD format Other invitation to tender document, published on 02/07/2025, Version 1, No translations available.

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are:

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Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to.

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I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders by the European Commission's DG HOME for a framework contract to provide legal assessment services related to migration and home affairs. The contract aims to support DG HOME in ensuring that EU laws are correctly implemented by Member States and non-EU Schengen countries. The total estimated value of the contract is €4 million, and it will run for a maximum of 48 months. The selection will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by September 19, 2025. The tender documents, including administrative and technical specifications, financial offer forms, and draft contract, are available for download. The eSubmission system supports various file types and uses encryption to protect the confidentiality of submissions. A PIC (Personal Identification Code) is mandatory for participation.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include legal firms, consulting companies, research institutes, universities, and other organizations with expertise in legal compliance assessment, migration, and home affairs. The requirement for a PIC (Personal Identification Code) suggests that any legal entity capable of contracting with the European Commission is eligible.

Funding Type:The funding type is procurement, specifically a framework service contract.

Consortium Requirement:The opportunity mentions that a PIC is mandatory to participate as a sole candidate or as a member of a group (consortium), so both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility extends to EU Member States and non-EU States that are part of the Schengen area.

Target Sector:The target sector is legal services, specifically focusing on legal compliance assessment and ad hoc legal studies in the area of migration and home affairs. This includes analyzing the transposition, conformity, and implementation of national measures related to DG HOME’s acquis.

Mentioned Countries:EU Member States and non-EU States (Schengen area) are mentioned.

Project Stage:The project stage involves providing legal assessment services, which implies an operational or service-oriented stage rather than research or development.

Funding Amount:The estimated total value of the contract is €4,000,000.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:Beneficiaries will receive money in exchange for providing legal assessment services.

Application Stages:The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender, which will then be evaluated based on the best price-quality ratio.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The need for co-funding is not mentioned in the provided text.

Summary:

This is an invitation to tender, reference number EC-HOME/2025/OP/0009, issued by the European Commission, Directorate-General for Migration and Home Affairs (DG HOME). The tender seeks to establish a framework contract for providing legal compliance assessment and ad hoc legal studies in the area of migration and home affairs. The purpose of the contract is to obtain timely, evidence-based legal assessment services to support DG HOME in various compliance-related tasks. These tasks include analyzing the transposition, conformity, and implementation of national measures related to DG HOME’s acquis, assessing Member States' replies to pre-infringement and infringement letters, and addressing ongoing complaints.

The legal assessments will be used by the Commission to ensure that the Union acquis is fully and correctly transposed and implemented in EU Member States and non-EU States within the Schengen area, in accordance with Article 258 of the Treaty on the Functioning of the European Union (TFEU).

The procedure type is an open procedure, and submissions must be made electronically. The estimated total value of the contract is €4,000,000, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

The TED publication date is 02/07/2025. The deadline for receipt of tenders is 19/09/2025 at 16:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 11/09/2025 at 05:00 Europe/Brussels time. The date and time of the public opening is 22/09/2025 at 15:00 Europe/Brussels.

To participate, tenderers must have a Personal Identification Code (PIC). Submissions must be less than 50 MB in size, and the system supports all 24 official EU languages with UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. The maximum number of documents allowed per tender is 200.

The tender documents include the invitation letter, administrative specifications, technical specifications, financial offer form, declaration on honour, draft framework contract, and other relevant annexes. These documents are available for download.