Fornitura di servizi e attrezzature nel settore delle tecnologie multimediali e ibride per sale riunioni.

The European Training Foundation (ETF) is initiating a planned negotiated procedure for a middle/low value contract, identified as ETF/2025/LVP/0015-EXA. The contract focuses on providing services and equipment related to multimedia and hybrid technologies specifically for meeting rooms. This opportunity, worth approximately €60,000, involves support, installation, operation, automation, and maintenance services for multimedia systems, along with the procurement of multimedia equipment and software, placing emphasis on sustainability.

The contract has a maximum duration of 48 months and will be structured as a framework agreement without reopening competition. The process begins with an expression of interest, starting from September 16, 2025, and closing on September 27, 2025. The indicative launch date for the negotiated procedure is set for September 29, 2025. All submissions for the expression of interest must be made electronically.

To be eligible, applicants must have three years of proven experience in providing relevant services, specifically demonstrated by completing at least two projects involving the renovation of hybrid meeting rooms within the last three years. The procurement opportunity is aimed at established commercial suppliers capable of meeting the technical and experience requirements, suggesting that smaller companies may find it challenging to compete due to the specific expertise needed.

The procurement adheres to EU public procurement rules, making it accessible to qualified suppliers across EU member states and possibly associated countries. However, no specific geographic restrictions or countries are detailed in the opportunity announcement.

Interested parties should monitor for the official announcement of the negotiated procedure and prepare the necessary documentation demonstrating their qualifications and relevant experience. The main classification code associated with this tender is 32322000, referring to multimedia equipment.

The European Training Foundation (ETF) is planning a negotiated procedure for a middle/low value contract, procedure identifier ETF/2025/LVP/0015-EXA, concerning the provision of services and equipment in the field of multimedia and hybrid technologies for meeting rooms. This is not a call for tenders but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure.

The description of the contract is to provide support, installation, operation, automation, and maintenance services for multimedia and hybrid meeting room systems, including the acquisition of multimedia equipment, related software, and associated services, with a strong emphasis on sustainability.

The estimated total value of the contract is 60,000 EUR. The nature of the contract is supplies. The maximum contract duration is 48 months. It will be a framework agreement without reopening of competition.

The milestones are as follows:
Start date for expression of interest: 2025-09-16 Europe/Brussels
Deadline for expression of interest: 27/09/2025 05:59 Europe/Rome
Indicative date of launch of the negotiated procedure: 2025-09-29 Europe/Rome

The method of expression of interest is electronic. Submissions must be sent exclusively at the address for submission given.

The main classification (CPV) code is 32322000 Multimedia equipment.

The offerer must possess three years of experience in the provision of the requested services, proven by the implementation in the last three years of at least two projects of requalification of hybrid meeting rooms.

A question and answer section is available where users can log in to create questions, view public Q&A, FAQs and download Q&As in xls format. One question has already been answered: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement of a future low to middle value negotiated procedure by the European Training Foundation (ETF). The project aims to secure services and equipment for multimedia and hybrid meeting room technologies, emphasizing sustainability. The contract, valued at approximately 60,000 EUR, will involve support, installation, maintenance, and the supply of related equipment and software. Companies interested in participating should monitor for the official launch of the negotiated procedure, planned around September 29, 2025, and prepare to demonstrate at least three years of experience with relevant projects. The expression of interest can be submitted electronically.

Eligible Applicant Types: The opportunity description states that the offerer must possess three years of experience in providing the required services, demonstrated by the implementation in the last three years of at least two projects of requalification of hybrid meeting rooms. This suggests that eligible applicants are likely companies or organizations with experience in multimedia and hybrid technology services. The specific types of organizations (SME, large enterprise, etc.) are not explicitly mentioned, but the experience requirement implies established entities rather than startups or individuals.

Funding Type: The opportunity is described as a "planned negotiated procedure for middle/low value contract," indicating a procurement process. The nature of the contract is "supplies," which suggests that the funding type is a service contract for the provision of services and equipment.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the language used generally refers to a single "offerer," suggesting that a single applicant is permissible.

Beneficiary Scope (Geographic Eligibility): The contracting authority is the European Training Foundation (ETF). While the description doesn't explicitly limit geographic eligibility, it is implied that the opportunity is open to entities within the EU or those that can effectively provide services within the EU framework. No specific countries are mentioned, but the focus on the European Training Foundation suggests a European scope.

Target Sector: The target sector is multimedia and hybrid technologies for meeting rooms. This includes support services, installation, operation, automation, and maintenance of multimedia and hybrid meeting room systems. It also involves the acquisition of multimedia equipment, related software, and associated services, with a strong emphasis on sustainability.

Mentioned Countries: No specific countries are mentioned. The contracting authority is the European Training Foundation (ETF), which suggests a European regional focus.

Project Stage: The project stage is focused on the provision of services and equipment. The description emphasizes support, installation, operation, automation, and maintenance, indicating that the project is beyond the research and development stage and is geared towards implementation and service delivery. The requirement for three years of experience further reinforces this focus on established service provision.

Funding Amount: The estimated total value of the contract is 60,000 EUR, placing it in the under €50k to €200k range.

Application Type: The application type is a "planned negotiated procedure," which means that the contracting authority will likely select a limited number of candidates to negotiate the terms of the contract. The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive money in exchange for providing services and equipment related to multimedia and hybrid meeting room technologies.

Application Stages: The application process appears to involve at least two stages: an expression of interest and a subsequent negotiated procedure. The exact number of stages will depend on the specifics of the negotiated procedure, but it is likely to be a multi-stage process.

Success Rates: Since this is a planned negotiated procedure, the success rates are difficult to estimate. Negotiated procedures typically involve a smaller pool of pre-selected candidates, which could imply a higher success rate for those invited to negotiate, but the initial selection process may be competitive. Therefore, the success rate is other.

Co-funding Requirement: The information does not explicitly mention a co-funding requirement.

Summary:

This opportunity is a planned negotiated procedure by the European Training Foundation (ETF) for a low to middle value contract, estimated at 60,000 EUR. The ETF intends to contract an entity to provide support, installation, operation, automation, and maintenance services for multimedia and hybrid meeting room systems. This includes acquiring multimedia equipment and related software, with a focus on sustainability. The selected entity will need to demonstrate at least three years of experience in similar projects, specifically the requalification of hybrid meeting rooms. The process begins with an electronic expression of interest, followed by a negotiated procedure with selected candidates. The contract duration is up to 48 months and is a framework agreement without reopening of competition. This is not a call for tenders but an announcement of a future negotiated procedure. The indicative date of launch of the negotiated procedure is 2025-09-29.