Expertise on intra-EU mobility, free movement of workers and Social Security Coordination – Support on statistics and socio-economic analysis

The European Commission, specifically the Directorate-General for Employment, Social Affairs, and Inclusion (DG EMPL), has issued a call for tenders labeled EC-EMPL/2025/OP/0003. The aim of this tender is to acquire expertise on intra-EU mobility, free movement of workers, and social security coordination through statistical and socio-economic analysis. Eligible applicants for this tender include a wide range of entities, such as large enterprises, universities, research institutes, and governmental bodies, provided they comply with EU tender participation criteria. However, small and medium-sized enterprises (SMEs) are explicitly marked as unsuitable for this tender. The funding type is structured as a procurement contract, signifying a service contract under EU procurement regulations, where payment is linked to deliverables. The requirement for a Personal Identification Code (PIC) suggests that both individual applicants and consortia can apply, although no specific consortium requirement is stated. Geographically, the tender is open to organizations within EU member states, aligning with its focus on intra-EU policies. The main target sectors involve social policy, particularly concerning the free movement of workers and social security coordination. While no specific countries are mentioned, the emphasis is clearly on EU-wide engagement. The project is in the implementation phase, with a maximum contract duration of 48 months. The total funding amount is not explicitly stated, but applicants are required to have executed at least three previous projects valued at a minimum of €200,000 each over the last five years, suggesting that the contract value could be significant. The application process is an open call, requiring electronic submissions, with a deadline set for June 17, 2025. Selection will be based on the best price-quality ratio, considering factors like suitability to pursue the professional activity, economic and financial standing, and technical ability. The tender necessitates a monetary exchange for services rendered, with no co-funding requirement indicated. Submissions will involve at least one stage of evaluation based on specified criteria, though detailed milestones and success rates for applications are not provided. In summary, this tender represents a significant opportunity for eligible entities to contribute to the European Commission's work on labor mobility and social security through statistical analysis over a four-year period, emphasizing technical expertise and insights into socio-economic trends. All submissions must be electronically processed through the designated system by the specified deadline.

The European Commission, Directorate-General for Employment, Social Affairs and Inclusion (DG EMPL) has published a call for tenders, EC-EMPL/2025/OP/0003, titled "Expertise on intra-EU mobility, free movement of workers and Social Security Coordination – Support on statistics and socio-economic analysis." The TED reference for this call is 73/2025 238951-2025.

This is an open procedure, and submissions must be electronic. The call is currently open for submission. The Commission's needs for support covered by this call will be closely linked to its priorities and agenda in the EU areas of free movement of workers, posting, and social security coordination. The focus is on the compilation and analysis of statistical data related to labor mobility and social security coordination. This tender complements another procedure focused on legal and communication support in the same areas.

The main classification (CPV) code for this tender is 79330000, which refers to statistical services. The nature of the contract is for services, with a maximum duration of 48 months. The award method will be based on the best price-quality ratio. There is no framework agreement associated with this tender.

Selection criteria include:

1. Suitability to pursue the professional activity (refer to procurement documents).

2. Economic and financial standing (refer to procurement documents).

3. Technical and professional ability (refer to procurement documents).

Key milestones include:

TED publication date:14/04/2025

Date and time of public opening:18/06/2025 11:00 Europe/Brussels

Deadline for receipt of tenders:17/06/2025 12:00 Europe/Brussels

Deadline for submitting questions:09/06/2025 05:00 Europe/Brussels

The following documents are available for download:

EN01. EN-Invitation to tender EC-EMPL2025OP0003 VT2025004 Mobility-statist. support Invitation letter (Published 14/04/2025, Version 1, No translations available)

EN06. Declaration-of-honour-tenders VT 2025 004 EC-EMPL2025OP0003 Declaration on honour (tender) (Published 14/04/2025, Version 1, No translations available)

EN02. VT-2025-004 specifications final Tender specifications (Published 14/04/2025, Version 1, No translations available)

EN03. Draft contract VT 2025 004 - EC-EMPL 2025 OP 0003 Draft contract (Published 14/04/2025, Version 1, No translations available)

EN04. Appendix 2 Security requirements en 2025 VT 2025 004 Draft contract annex (Published 14/04/2025, Version 1, No translations available)

EN05. Annex 6 Pricelist VT-2025-004 locked Financial offer form (Published 14/04/2025, Version 1, No translations available)

Submissions must be sent electronically via the specified address for submission.

Questions and Answers (Q&A):

Several questions and answers related to the tender have been published:

644521:Regarding selection criterion T1, potential tenderers must have performed at least three projects (minimum value €200 000 each) in the last five years covering the areas. Published on 13/05/2025 15:27

64265:One expert may take on different roles/positions in the team. However, please consult section 3.2.3 of the tender specification, specifying the requirements for each position. Published on 08/05/2025 22:18

64267:The implementation of tasks will start after signature/entry into force of the contract. We expect contract signature by November/December 2025. Published on 08/05/2025 22:07

64266:Participation in this call for tenders is open on equal terms to all natural and legal persons coming within the scope of the tender specifications. Published on 08/05/2025 21:44

63922:The contracting authority would like to draw the bidders’ attention to the clarification included in the call for tenders, that certain evidence concerning the technical and professional capacity. Published on 05/05/2025 22:41

62661:The contracting authority considers the task description being sufficiently clear for interested economic operators to determine the volume of the contract and to present competitive tenders. Published on 15/04/2025 19:53

FAQ regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Published on 17/10/2024 20:36

How should I name attachments in eSubmision? Follow the System Requirements. Published on 03/10/2024 16:39

Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in “My Invitations”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool. Published on 23/04/2024 16:07

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents. Published on 22/02/2024 23:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. Published on 21/02/2024 23:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Commission, DG EMPL, seeking expertise in statistical and socio-economic analysis related to intra-EU mobility, free movement of workers, and social security coordination. The selected contractor will support the Commission's priorities in these areas by compiling and analyzing relevant statistical data. The tender is open to all eligible natural and legal persons, and submissions must be made electronically by the deadline of June 17, 2025. The contract has a maximum duration of 48 months, and the award will be based on the best price-quality ratio. Tenderers must demonstrate their suitability, economic and financial standing, and technical and professional ability as detailed in the procurement documents. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types:The opportunity is open to all natural and legal persons coming within the scope of the treaty. This suggests that a wide range of entities, including but not limited to startups, SMEs, large enterprises, universities, research institutes, nonprofits, and governmental bodies, are eligible, provided they meet the general criteria for participation in EU tenders.

Funding Type:The funding type is procurement, specifically a service contract. The contracting authority is seeking to procure services related to statistical services.

Consortium Requirement:While not explicitly stated, the requirement for a Personal Identification Code (PIC) for both sole candidates and members of a group (consortium) suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility):Participation in this call for tenders is open on equal terms to all natural and legal persons coming within the scope of the treaty.

Target Sector:The target sector is statistical services, specifically related to intra-EU mobility, free movement of workers, and social security coordination. The call focuses on the compilation and analysis of statistical data in these areas.

Mentioned Countries:No specific countries are mentioned, but the focus is on intra-EU mobility, free movement of workers, and social security coordination, implying a focus on the European Union member states.

Project Stage:The project stage is likely to be service delivery, focusing on the compilation and analysis of existing statistical data and providing support to the Commission in its policy-making activities.

Funding Amount:The estimated total value of the contract is not explicitly stated in the provided text. However, one of the Q&A entries mentions that potential tenderers must have performed at least three projects with a minimum value of €200,000 each in the last five years. This suggests that the overall contract value could be significant, potentially in the range of €200K to over €1M, but this is speculative. The contracting authority considers the task description being sufficiently clear for interested economic operators to determine the volume of the contract and to present competitive offers.

Application Type:The application type is an open call for tenders, with electronic submission required.

Nature of Support:Beneficiaries will receive money in exchange for services rendered, as this is a procurement contract.

Application Stages:The number of application stages is not explicitly detailed, but it involves at least one stage of submitting a tender, followed by evaluation based on selection criteria (suitability to pursue the professional activity, economic and financial standing, and technical and professional ability).

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:There is no explicit mention of a co-funding requirement.

Summary:

This is an open call for tenders (EC-EMPL/2025/OP/0003) issued by the European Commission, DG EMPL, focusing on providing expertise and support on statistics and socio-economic analysis related to intra-EU mobility, free movement of workers, and social security coordination. The Commission seeks to procure services related to the compilation and analysis of statistical data in these areas. The maximum contract duration is 48 months.

The call is open to all natural and legal persons coming within the scope of the treaty, and submissions must be made electronically. The deadline for receipt of tenders is 17/06/2025 at 12:00 Europe/Brussels. The award method is based on the best price-quality ratio. Tenderers must demonstrate their suitability to pursue the professional activity, their economic and financial standing, and their technical and professional ability.

The selected contractor will be expected to provide support to the Commission in its policy-making activities related to free movement of workers, posting, and social security coordination. This includes compiling and analyzing statistical data in the area of labor mobility and social security coordination. The tender complements another procedure focused on legal and communication support in the same areas.

To participate, organizations must register for a Personal Identification Code (PIC). The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.