EUSPA-OP-29-24 Integrated Communication Services

The European Union Agency for the Space Programme (EUSPA) has announced a public procurement opportunity titled "EUSPA-OP-29-24 Integrated Communication Services." This tender is an open procedure for providing integrated communication services, with an estimated contract value of €6,300,000 and a contract duration of 48 months. The deadline for tender submissions is September 19, 2025, at 16:00 Prague time.

This procurement will establish a framework contract (FWC) with a maximum of three selected contractors. The contracting authorities are EUSPA and the European Commission, indicating an inter-institutional approach. Eligible applicants can include large enterprises and consortia capable of delivering comprehensive communication services, although the opportunity may be less suitable for small and medium-sized enterprises (SMEs).

The scope of services includes editorial work, web development and management, graphic design, multimedia production, and strategic public and media outreach, specifically aimed at supporting EU Space communications. The contract will provide payment for services rather than a traditional grant setup.

The application process is a single-stage open call, allowing any qualified entity to submit a tender. Selected contractors will work immediately upon contract commencement, reflecting the operational stage of the required services. Given that up to three contractors may be awarded, this might increase the chances of winning the contract compared to single-award processes.

Participants must submit their proposals electronically and adhere to various technical requirements, including a Personal Identification Code (PIC) for participation. The eSubmission system supports multiple languages and encrypts submissions for confidentiality.

Important dates related to the tender include a public opening on September 22, 2025, and a cutoff for questions on September 11, 2025, at 06:00. No co-funding is required for this procurement, and specific documentation, including tender specifications and financial forms, must be consulted for detailed submission guidelines.

Overall, this opportunity represents a significant procurement within the EU framework, focusing on high-quality integrated communication services for the space sector.

The European Union Agency for the Space Programme (EUSPA) plans to launch an open procedure for the provision of integrated communication services. The procedure identifier is EUSPA/PRG/2025/OP/0003. The submission method is electronic, and the call is currently open for submission. The TED reference is 149/2025 513960-2025.

The scope of the Framework Contract (FWC) includes Editorial, Web, Graphics, Multimedia, and Public and Media Outreach activities focusing on EU Space. The FWC is envisaged to be an inter-institutional multiple FWC in cascade with a maximum of 3 contractors. EUSPA and the European Commission will act as co-contracting authorities. The services aim to support communication activities related to EU Space, including professional editorial work, web content and website development and management, creative graphic design (including a digital approach), multimedia material production, and strategic public and media outreach initiatives.

The procedure type is an open procedure. The estimated total value is 6,300,000 EUR. The TED publication date is 06/08/2025. The lead contracting authority is the European Union Agency for the Space Programme. The main classification (CPV) is 98390000 - Other services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the best price-quality ratio. The framework agreement is without reopening of competition.

Key milestones include:
TED publication date: 06/08/2025
Date and time of public opening: 22/09/2025 10:00 Europe/Prague
Deadline for receipt of tenders: 19/09/2025 16:00 Europe/Prague
Contracting authority is not bound to reply to questions submitted after: 11/09/2025 06:00 Europe/Prague

There are 21 documents available for download:
ENEUSPA-OP-29-24 - Annex I to the ITT - Tender Specifications (Tender specifications, published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 Annex I.E - Financial Statements Selection Stage (Financial offer form, published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 Annex I.F - Financial table of answers (Financial offer form, published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 Annex I.B - Template Declaration of Honour (Declaration on honour (tender), published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 Annex II to the ITT - Draft FWC (Draft contract, published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 - Annex II.VIII to the FWC - Declaration-of FIPRs (part 1) (Draft contract annex, published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 - Annex II.VIII to the FWC - Declaration-of FIPRs (part 2) (Draft contract annex, published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 - Annex II.VII to the FWC - Declaration-for-Background-IPRs (Draft contract annex, published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 - Annex II.V to the FWC - Guide to missions and authorised travel (Draft contract annex, published on 06/08/2025, Version 1, No translations available)
ENEUSPA-OP-29-24 - Annex II.X to the FWC - Service Level Agreement (Draft contract annex, published on 06/08/2025, Version 1, No translations available)

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

Regarding Questions and Answers (Q&A):
There are no public Q&A items found.

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Is it possible to view the details of the submission after the deadline? No, the content is not accessible after the deadline due to system encryption.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’.
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In summary, this is a call for tenders by the European Union Agency for the Space Programme (EUSPA) for integrated communication services related to EU Space. The contract will be a framework agreement with a maximum of three contractors, and the European Commission is a co-contracting authority. The services required cover a broad range of communication activities, including editorial work, web development and management, graphic design, multimedia production, and public and media outreach. The estimated total value of the contract is 6.3 million EUR, and the maximum duration is 48 months. The tender will be awarded based on the best price-quality ratio. The submission deadline is September 19, 2025. Tenderers must submit their proposals electronically and ensure they meet the technical requirements of the eSubmission system, including obtaining a PIC and adhering to file size and naming conventions.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the tender for integrated communication services, it can be inferred that eligible applicants could include companies, agencies, or organizations with expertise in editorial services, web development and management, graphic design, multimedia production, and public and media outreach. This could encompass SMEs, large enterprises, and potentially other types of organizations with relevant capabilities.

Funding Type: The funding type is a procurement, specifically a framework contract (FWC). The contract is for services.

Consortium Requirement: The opportunity is for a multiple framework contract in cascade with a maximum of 3 contractors. This suggests that while single applicants are possible, a consortium of multiple applicants is also a viable option, up to a maximum of three contractors being selected for the framework contract.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned, but given that the contracting authority is the European Union Agency for the Space Programme (EUSPA) and the European Commission is a co-contracting authority, it can be inferred that the primary geographic scope is likely the EU. However, it is possible that entities from EEA countries or other countries with agreements with the EU could also be eligible. The specific tender documents should be consulted for definitive eligibility criteria.

Target Sector: The target sector is communication services, specifically integrated communication services related to EU Space. This includes editorial services, web development and management, graphic design, multimedia production, and public and media outreach.

Mentioned Countries: No specific countries are mentioned. The relevant region is the EU, given the involvement of the European Union Agency for the Space Programme (EUSPA) and the European Commission.

Project Stage: The project stage is not directly applicable, as this is a procurement for services. The selected contractors will be expected to provide ongoing communication services as needed under the framework contract.

Funding Amount: The estimated total value of the framework contract is 6,300,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for providing integrated communication services.

Application Stages: The number of application stages is not explicitly stated, but based on the documents provided, it can be inferred that there are multiple stages, including a selection stage based on financial statements and an evaluation of the technical and financial offers.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding is not mentioned, and is unlikely for a procurement contract.

Summary:

This opportunity is a call for tenders issued by the European Union Agency for the Space Programme (EUSPA) for integrated communication services related to EU Space. The European Commission is a co-contracting authority. The selected contractors will be awarded a multiple framework contract in cascade, with a maximum of three contractors being chosen. The scope of services includes editorial work, web development and management, graphic design, multimedia production, and public and media outreach. The estimated total value of the framework contract is 6.3 million EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The submission method is electronic, and the deadline for receipt of tenders is September 19, 2025, at 16:00 Europe/Prague time. The contracting authority is not bound to reply to questions submitted after September 11, 2025, at 06:00 Europe/Prague time. Tenderers must submit their proposals electronically and should consult the provided documents, including the tender specifications, financial offer forms, declaration of honour template, and draft framework contract, for detailed requirements and instructions. A Personal Identification Code (PIC) is mandatory to participate in this call for tenders. The system supports 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The maximum number of documents that can be uploaded per tender is 200 files, and the maximum file size is 50 MB.