Europe’s Rail Multi-Project Collaborative Tool

The EU-RAIL Joint Undertaking has issued a call for tenders under the reference EU-RAIL/2025/OP/0002, seeking a multi-project management tool designed for monitoring flagship projects and overall programme management. This procurement opportunity has an estimated total value of €300,000 and a maximum duration of 63 months. The tool is intended to provide a common interface for coordination, planning, control, and management across various areas including technical, administrative, and financial aspects for EU-RAIL projects.

Eligible applicants can include economic operators such as small and medium-sized enterprises, large enterprises, and organizations experienced in providing IT services. There is no explicit requirement for consortium participation, allowing both individual applicants and consortiums to submit tenders. Geographic eligibility includes entities established in EU member states and possibly in other countries involved with the EU-RAIL initiative.

The target sector is primarily ICT, focusing on IT services such as consulting, software development, and support specifically for the rail transport sector. This tender does not specify particular countries but emphasizes EU-wide eligibility because of its focus through the EU-RAIL Joint Undertaking.

The project stage is aimed at deployment and operational use, meaning the tool must already exist and be ready to implement rather than being developed from scratch. The contract is structured to favor the best price-quality ratio in its awarding method, with criteria split into 60% quality and 40% price.

Application submissions must be made electronically, with specific requirements outlined for documentation and file formats. Interested parties should download and study several important documents including the Invitation to Tender and Tender Specifications, which outline necessary details for preparation.

The deadline for tender submissions is set for 21 August 2025, with a public opening scheduled for 25 August 2025. The contracting authority will not respond to inquiries submitted after 12 August 2025. It is important for all participants to have a valid Personal Identification Code (PIC) to engage in the tender process. The submission system supports multiple file types and requires adherence to specified naming and size constraints for attachments.

Overall, this tender represents an essential opportunity for organizations in the IT services sector to contribute to EU-RAIL's infrastructure modernization by providing a comprehensive project management platform.

The EU-RAIL Joint Undertaking (JU) has issued a call for tenders, EU-RAIL/2025/OP/0002, to acquire a multi-project (programme) management tool. This tool is intended for monitoring the implementation of Flagship Projects and the JU programme management. The tool should provide a common interface and platform for coordination, planning, control, technical, administrative, and financial management, document exchange, discussions, and meeting organization for EU-RAIL flagship projects, corporate, and programme groups. The tool must be accessible to the EU-RAIL Programme Office and EU-RAIL JU Members.

This is an open procedure with an estimated total value of 300,000 EUR. The contract's nature is for services, and the maximum contract duration is 63 months. The award method is based on the best price-quality ratio. There is no framework agreement associated with this tender.

The TED reference for this call is 110/2025 373312-2025. The TED publication date is 11/06/2025. The date and time of the public opening are scheduled for 25/08/2025 at 10:00 Europe/Brussels time. The deadline for receipt of tenders is 21/08/2025 at 15:00 Europe/Brussels time. The contracting authority is not obligated to answer questions submitted after 12/08/2025 at 05:00 Europe/Brussels time.

Submissions must be sent electronically via the provided address for submission.

The main classification (CPV) code is 72000000 - IT services: consulting, software development, Internet and support.

The following documents are available for download:

ENOP.02.25 Invitation to Tender Invitation letter, published on 11/06/2025, Version 1, no translations available.
ENOP.02.25 Tender-specs Tender specifications, published on 11/06/2025, Version 1, no translations available.
ENOP.02.25 Annex 6 Financial Financial offer form, published on 11/06/2025, Version 1, no translations available.
ENOP.02.25 ANNEXES Tender specifications, published on 11/06/2025, Version 1, no translations available.
ENOP.02.25 Draft Contract Draft contract, published on 11/06/2025, Version 1, no translations available.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
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Is it possible to view the details of the submission after the deadline? No, the content is encrypted upon upload and cannot be decrypted after the deadline.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’.
Which size should attachments have? Attachments should be less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory for tenderers and consortium members.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.
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How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
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Which file types does the system support? The supported file types depend on the type of submission and are specified within the system requirements.
Can I view and edit my draft submission? Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue and is not blocking for submission.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this is a call for tenders by the EU-RAIL JU to procure a multi-project management tool. The tool should facilitate the monitoring and management of EU-RAIL's Flagship Projects and overall programme. It needs to provide a collaborative platform for various stakeholders, including the Programme Office and JU Members, enabling efficient coordination, planning, and control. The tender is open to all eligible organizations, and the selection will be based on the best price-quality ratio. The tender documents provide detailed specifications and requirements for the tool, as well as instructions for submitting a tender. Interested parties should carefully review these documents and ensure their submissions comply with all requirements and deadlines. A key requirement is that tenderers must have a PIC (Participant Identification Code) to participate. The eSubmission system is used for electronic submissions, and tenderers should familiarize themselves with the system requirements and FAQs to avoid any technical issues during the submission process.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to organizations providing IT services, consulting, software development, Internet and support. This could include SMEs, large enterprises, and potentially research institutes or other organizations with relevant expertise.

Funding Type: This is a procurement opportunity, specifically a service contract. The EU-RAIL JU is seeking to acquire the use of a multi-project management tool.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU-RAIL JU tender, it is likely open to entities established in the EU member states and potentially other countries participating in the EU-RAIL initiative.

Target Sector: The target sector is primarily ICT (Information and Communication Technology), specifically IT services, consulting, software development, Internet and support. It also targets the rail transport sector, as the tool is intended for the management of EU-RAIL projects.

Mentioned Countries: No specific countries are mentioned. The relevant region is the EU, given the context of the EU-RAIL Joint Undertaking.

Project Stage: The project stage is focused on deployment and operational use. The EU-RAIL JU is seeking to acquire an existing multi-project management tool, not to fund its initial research or development.

Funding Amount: The estimated total value of the procurement is 300,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing services, specifically the use of their multi-project management tool.

Application Stages: The number of application stages is not explicitly stated, but it would typically involve at least two stages: submission of the tender and evaluation of the tenders received.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the EU-RAIL Joint Undertaking (JU) to procure a multi-project management tool. The EU-RAIL JU requires a tool to monitor the implementation of its Flagship Projects and for overall JU programme management. The tool should provide a common interface and platform for coordination, planning, control, technical, administrative, and financial management, document exchange, and meeting organization. The tool must be accessible to the EU-RAIL Programme Office and EU-RAIL JU Members.

The procedure is an open call for tenders, and submissions must be made electronically. The estimated total value of the contract is 300,000 EUR, and the maximum contract duration is 63 months. The award method is based on the best price-quality ratio. The deadline for receipt of tenders is 21/08/2025 at 15:00 Europe/Brussels. The contracting authority will not reply to questions submitted after 12/08/2025 at 05:00 Europe/Brussels.

Interested parties should download the tender documents, including the Invitation to Tender, Tender Specifications, Financial Offer Form, Annexes, and Draft Contract, to prepare their submissions. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has specific requirements for attachment naming and file sizes (less than 50 MB). The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information.