EU4 Security Moldova Project/ Virtual Reality Laboratory for Republic of Moldova

The EU4 Security Moldova Project involves a tender for establishing a Virtual Reality Laboratory in the Republic of Moldova. The European Union Agency For Law Enforcement Training (CEPOL) has issued call for tenders, identified as CEPOL/2025/OP/0010, with an estimated contract value of €110,000. This contract aims to enhance law enforcement capabilities through advanced ICT equipment and VR technology for training purposes. The project focuses on supplying cutting-edge hardware and software to set up three training rooms, enabling police officer education in immersive environments.

Eligible applicants for this procurement opportunity include large enterprises capable of delivering the required equipment, as small and medium-sized enterprises (SMEs) are not eligible. The nature of this funding opportunity is categorized as a procurement, distinct from grants. As this is a direct award for supplies, the contract requires a single supplier without stipulating a consortium, although subcontracting is acknowledged.

The tender specifies that suppliers must provide the VR laboratory equipment in the Republic of Moldova. The project's implementation stage indicates a focus on operationalizing training capabilities rather than research or development. The open call requires electronic submissions to be sent by 24 July 2025 at 11:00 CEST, with a structured evaluation based on the lowest price.

No co-funding is required for this project, which will cover the total cost of the contracted supplies. The application process is a single-stage submission without pre-qualification rounds, simplifying entry for applicants. As a competitive bid, there are no disclosed success rates or estimates of application submission volumes.

All participating entities must obtain a Participant Identification Code (PIC) for submission, and the eSubmission system supports 24 official EU languages, ensuring inclusivity in participation. Various documents related to this tender are made available, covering tender specifications and submission requirements. The selected contactor will have three months for the complete project delivery, under strict adherence to the technical specifications and EU procurement rules.

The European Union Agency For Law Enforcement Training (CEPOL) has issued a call for tenders, CEPOL/2025/OP/0010, for the EU4Security Moldova Project, specifically for the establishment of a Virtual Reality Laboratory in the Republic of Moldova. The project aims to enhance law enforcement capabilities by providing advanced hardware and software to create three modern training rooms at the academy, modernizing police officer education and professional development through virtual reality (VR) goggles.

The procedure type is an open procedure, and submissions must be sent electronically via the address for submission provided. The estimated total value of the contract is 110,000 EUR. The TED publication date is 24/06/2025. The main classification (CPV) code is 30214000, which refers to workstations. The nature of the contract is for supplies, with a maximum contract duration of 3 months. The award method will be based on the lowest price. No framework agreement is associated with this tender.

Key milestones include the TED publication date (24/06/2025), the date and time of the public opening (24/07/2025 at 15:00 Europe/Budapest time), and the deadline for receipt of tenders (24/07/2025 at 11:00 Europe/Budapest time). The contracting authority is not obligated to answer questions submitted after 16/07/2025 at 05:00 Europe/Budapest time.

There are 12 documents available for download related to this tender:

1. ENInvitation to tender CEPOL2025OP0010 VR Lab-signed-tsInvitation letter, published on 24/06/2025, Version 1, no translations available.
2. ENTENDER SPECIFICATIONS CEPOL2025OP0010 VR LabTender specifications, published on 24/06/2025, Version 1, no translations available.
3. ENAnnex 6 financialOfferFinancial offer form, published on 24/06/2025, Version 1, no translations available.
4. ENAnnex 2 declaration-of-honourDeclaration on honour (tender), published on 24/06/2025, Version 1, no translations available.
5. ENcontrat-direct-fourniture-2024 FRDraft contract, published on 24/06/2025, Version 1, no translations available.
6. ENcontract Appendix 2 Security requirements enDraft contract annex, published on 24/06/2025, Version 1, no translations available.
7. ENcontract Appendix 3 Security baseline enDraft contract annex, published on 24/06/2025, Version 1, no translations available.
8. ENAnnex 3 Agreement/Power of attorneyOther invitation to tender document, published on 24/06/2025, Version 1, no translations available.
9. ENAnnex 5.1, Annex 5.2 commitment lettersOther invitation to tender document, published on 24/06/2025, Version 1, no translations available.
10. ENAnnex 4 list of identified subcontractorsOther invitation to tender document, published on 24/06/2025, Version 1, no translations available.

Regarding the eSubmission system, it supports the latest versions of Google Chrome and Mozilla Firefox. The system is multilingual, supporting all 24 official EU languages, and uses UTF-8 character set encoding. It encrypts all uploaded documents using an asymmetric key to ensure integrity and confidentiality. The maximum file size for attachments is 50 MB, and the maximum number of documents allowed per tender is 200. A Personal Identification Code (PIC) is mandatory for participation.

FAQ information includes:

How to proceed if the system is slow: Clear cache and cookies and use the latest browser versions.
Which browsers are supported: Google Chrome or Mozilla Firefox.
Is it possible to view the submission after the deadline: No, the system encrypts the attachments upon upload and decryption is not allowed after the deadline.
Where to find submissions: In ‘My Submission(s)’ for open calls for tenders.
Attachment size: Less than 50 MB.
Attachment naming: Follow the System Requirements.
Video submission: Check the System Requirements.
Viewing procurement documents after invitation: Select an organisation in the F&T Portal.
PIC validation: Mandatory for sole candidates or members of a consortium.
File upload issues: Ensure files follow the technical requirements of the system.
Maximum attachments: 200 files.
Why tenderers need a PIC: It is mandatory to submit a tender.
How to register for a PIC: Check if the organisation is already registered using the Search PIC tool.
Validity period of a PIC: A PIC is unique and its validity is not limited in time.
Languages supported: All 24 official EU languages.
Character set encoding: UTF-8.
Encryption: Yes, the system encrypts all uploaded documents.
Supported file types: Specified within the system requirements linked to the procedure.
Editing draft submission: Possible until the submission deadline.
Legal form UNKNOWN in submission report: A display issue and not blocking for submission.
Automatic email after deadline: An auto-generated notification and does not mean the submission was incorrect.

In summary, this tender is an opportunity for companies to provide ICT equipment to establish a Virtual Reality Laboratory in the Republic of Moldova as part of the EU4Security Moldova project. The goal is to modernize the training of law enforcement officers through the use of VR technology. The tender is open, with electronic submissions required by 24/07/2025. The contract will be awarded based on the lowest price, and the selected contractor will have three months to complete the project. Interested parties should carefully review all provided documents and FAQs to ensure compliance with the submission requirements and technical specifications. A key aspect is the provision of advanced hardware and software to create three modern training rooms at the academy.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the tender, it is likely open to companies, including SMEs and large enterprises, that can supply ICT equipment and set up a Virtual Reality Laboratory. Subcontractors are also mentioned, implying that different types of organizations can be involved.

Funding Type: This is a procurement opportunity, specifically a call for tenders, aiming to award a direct contract for supplies.

Consortium Requirement: The opportunity appears to allow both single applicants and consortia. The mention of subcontractors and "Annex 3 Agreement/Power of attorney" suggests that consortia are possible.

Beneficiary Scope (Geographic Eligibility): The project is for the "EU4Security Moldova Project," and the Virtual Reality Laboratory will be set up in the Republic of Moldova. While not explicitly stated, it is likely that the tender is open to entities from the EU, and potentially also from Moldova and other countries associated with EU programs.

Target Sector: The target sector is ICT (Information and Communication Technology), specifically focusing on equipment for virtual reality (VR) training and law enforcement capabilities. It also touches on the security sector.

Mentioned Countries: Moldova is explicitly mentioned as the location for the project.

Project Stage: The project is at the implementation stage, requiring the supply and setup of a Virtual Reality Laboratory. This suggests a move from research and development to deployment and operationalization.

Funding Amount: The estimated total value of the contract is 110,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing ICT equipment and setting up the Virtual Reality Laboratory. This is a service contract.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender. The evaluation process likely involves assessing the offers based on the lowest price, as stated in the award method.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: There is no explicit mention of a co-funding requirement.

Summary:

This is a call for tenders, procedure identifier CEPOL/2025/OP/0010, issued by the European Union Agency For Law Enforcement Training. The project, named EU4Security Moldova Project, aims to enhance law enforcement capabilities in the Republic of Moldova by establishing a cutting-edge Virtual Reality Laboratory. The project involves supplying advanced hardware and software to create three modern training rooms at the academy, using virtual reality (VR) goggles to modernize police officer training. The procedure type is an open procedure, and submissions must be sent electronically. The estimated total value of the contract is 110,000 EUR. The contract's nature is for supplies, with a maximum duration of 3 months. The award method is based on the lowest price. The TED publication date is 24/06/2025, and the deadline for receipt of tenders is 24/07/2025 at 11:00 Europe/Budapest. The contracting authority is not bound to reply to questions submitted after 16/07/2025 05:00 Europe/Budapest. Tenderers need a Participant Identification Code (PIC) to participate. The system supports 24 official EU languages and uses encryption to ensure data integrity and confidentiality. The maximum number of documents that can be uploaded per tender is 200, and attachments should be less than 50 MB in size. The supported file types depend on the type of submission and are specified in the system requirements. The tender documents include the invitation letter, tender specifications, financial offer form, declaration on honour, draft contract, security requirements, security baseline, agreement/power of attorney, commitment letters, and a list of identified subcontractors. The project falls under the ICT and security sectors, focusing on providing virtual reality training solutions for law enforcement.