Erneuerung AVC Netzwerk, Audio DSP und Steuersysteme in den Konferenzräumen der EASA

The European Union Aviation Safety Agency (EASA) has issued a call for tenders for the renewal of its audiovisual network, audio digital signal processing (DSP), and control systems in its conference rooms. The tender identifier is EASA/2025/OP/0022, and it involves a procurement contract rather than a grant. The goal is to proactively replace aging equipment to minimize operational disruptions, aligning with EASA's strategic maintenance plan.

Eligible applicants include large enterprises and possibly consortiums, though the suitability for small and medium-sized enterprises (SMEs) is limited, indicated by a lack of SME suitability. The procurements are directed at the ICT and audiovisual technology sectors, particularly focusing on installation services for communications equipment. The main classification code for this tender is 51300000, which covers installation services of communication equipment.

The contract will last for a maximum of 24 months, and submissions must be made electronically. The deadline for tender submissions is set for October 31, 2025, at 10:00 CET, with a public opening of the tenders occurring on November 3, 2025. The evaluation will consider both technical quality and price, following a 50% weighting for each aspect.

Interested bidders must submit their documentation, which includes the tender specifications, a declaration of honor, a financial offer form, and a draft contract, available in multiple languages including English and German. The best price-quality ratio will be used as the award criteria. The contracting authority will not address inquiries made after October 23, 2025.

Overall, the EASA's tender represents a significant opportunity for qualified contractors specializing in advanced audiovisual systems and technology services, with comprehensive documentation available for preparation purposes.

The European Union Aviation Safety Agency (EASA) is seeking tenders for the renewal of the AVC network, Audio DSP, and control systems in its conference rooms. The procedure identifier for this call for tenders is EASA/2025/OP/0022. This is an open procedure, and submissions must be sent electronically.

The TED reference for this opportunity is 183/2025 624737-2025. The publication date for this tender is September 24, 2025. The deadline for receipt of tenders is October 31, 2025, at 10:00 Europe/Berlin time. The public opening of the tenders will occur on November 3, 2025, at 10:00 Europe/Berlin time. The contracting authority is not bound to reply to questions submitted after October 23, 2025, at 06:00 Europe/Berlin time.

The main classification (CPV) for this tender is 51300000 Installation services of communications equipment. The nature of the contract is for services, and the maximum contract duration is 24 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition.

The EASA's maintenance and investment plan involves proactively renewing/replacing equipment before its expected end-of-life to minimize operational disruptions. This tender specifically addresses the renewal of the AVC network, Audio DSP, and control systems in the conference rooms.

The following documents are available for download:

1. DEEASA2025OP0022 Spezifikationen der Ausschreibung Teil 1 Tender specifications - adm. part. Published on 24/09/2025, Version 1. Translations available in English (EN) and German (DE).
2. Anhang 2 EASA2025OP0022 Ehrenwörtliche Erklärung Declaration on honour (tender). Published on 24/09/2025, Version 1. Translations available in English (EN) and German (DE).
3. Anhänge 3 bis 5 Other invitation to tender document. Published on 24/09/2025, Version 1. No translations available.
4. Anhang 6 Finanzielles Angebot Financial offer form. Published on 24/09/2025, Version 1. Translations available in English (EN) and French (FR).
5. Anhänge 7 a bis c Eignungskriterien Other invitation to tender document. Published on 24/09/2025, Version 1. Translations available in English (EN) and German (DE).
6. DEEASA2025OP0022 Spezifikationen der Ausschreibung Teil 2 Technical specifications. Published on 24/09/2025, Version 1. Translations available in English (EN) and German (DE).
7. Spezifikationen Teil 2 - Annexe Other invitation to tender document. Published on 24/09/2025, Version 1. No translations available.
8. DEEASA2025OP0022 Vertragsentwurf RV Draft contract. Published on 24/09/2025, Version 1. Translations available in English (EN) and German (DE).
9. DEEASA2025OP0022 Aufforderung zur Angebotsabgabe Invitation letter. Published on 24/09/2025, Version 1. Translations available in English (EN).

There was a technical issue where the English versions of the documents were initially inaccessible, but this has been resolved, and the translated documents are now available in the Funding & Tenders Portal as of October 1, 2025.

In summary, this tender is an invitation from the European Union Aviation Safety Agency (EASA) for companies to submit proposals for the renewal and replacement of the audio-visual (AVC) network, digital signal processing (DSP) units, and control systems within EASA's conference rooms. This initiative is part of EASA's proactive maintenance plan to ensure equipment is updated before it reaches the end of its operational life, thereby minimizing disruptions. The tender is open for electronic submissions, and the selection will be based on the best price-quality ratio. Interested parties should download all relevant documents, including the administrative and technical specifications, declaration forms, financial offer forms, and draft contract, to prepare a comprehensive and competitive proposal. The deadline for submitting tenders is October 31, 2025.

Eligible Applicant Types: The opportunity details do not explicitly state the eligible applicant types. However, given that this is a call for tenders for the renewal of AVC networks, audio DSP, and control systems, eligible applicants are likely to be companies or organizations that provide installation services of communications equipment. This could include SMEs, large enterprises, or specialized service providers.

Funding Type: Procurement. This is a call for tenders, which indicates a procurement process where the contracting authority (European Union Aviation Safety Agency) is seeking to purchase services.

Consortium Requirement: The opportunity details do not explicitly state whether a consortium is required or if a single applicant is sufficient. It is possible for both single applicants and consortia to apply, depending on the scope and complexity of the tender requirements.

Beneficiary Scope (Geographic Eligibility): The opportunity details do not explicitly state the geographic eligibility for applicants. Given that the lead contracting authority is the European Union Aviation Safety Agency (EASA), it is highly likely that the geographic eligibility includes EU member states. It may also extend to EEA countries or other countries with agreements with the EU.

Target Sector: This program targets the installation services of communications equipment. Specifically, it focuses on the renewal of AVC networks, audio DSP, and control systems in conference rooms. This falls under the broader ICT sector and includes elements of buildings or construction related to conference room infrastructure.

Mentioned Countries: No specific countries are mentioned, but the European Union is implied through the lead contracting authority, the European Union Aviation Safety Agency (EASA).

Project Stage: The project stage is focused on implementation and renewal. The description mentions the proactive renewal/exchange of EASA equipment before the expected end of its life. This suggests a stage of deployment and upgrading of existing infrastructure rather than research or development.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: Open call. The procedure type is explicitly stated as an "Open procedure."

Nature of Support: Non-monetary services. The selected applicant will receive a service contract to perform the renewal and installation services.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there will be at least two stages: submission of the tender and evaluation/selection. There may be additional stages such as contract negotiation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a call for tenders (EASA/2025/OP/0022) issued by the European Union Aviation Safety Agency (EASA) for the renewal of AVC networks, audio DSP, and control systems in its conference rooms. The aim is to proactively replace equipment before it reaches the end of its life, minimizing operational disruptions. The procedure is an open call, and submissions must be sent electronically. The deadline for receipt of tenders is October 31, 2025, at 10:00 Europe/Berlin time. The maximum contract duration is 24 months. The award method is based on the best price-quality ratio. The contracting authority will not reply to questions submitted after October 23, 2025, at 06:00 Europe/Berlin time. Interested parties should download the tender specifications and related documents, including the invitation letter, declaration on honor, financial offer form, and draft contract, which are available in multiple languages (English, German, and French). The TED reference for this tender is 183/2025 624737-2025.