EEA/RES/25/014 - Provision of mental health and wellbeing services to EEA staff members

The European Environment Agency (EEA) is set to initiate a negotiated procedure aimed at securing mental health and wellbeing services for its staff members. This opportunity, designated as EEA/RES/25/014, focuses on promoting staff wellbeing through comprehensive psycho-sociological support, encouraging personal growth, and fostering healthier lifestyle choices.

The estimated total value of the contract is 140,000 EUR, with a duration of 48 months. As a procurement tender rather than a traditional grant, this contract will compensate the selected service provider for the delivery of services. The Common Procurement Vocabulary (CPV) codes for this opportunity include 85100000, which pertains to health and social work services.

The process requires interested applicants to express their interest electronically by October 10, 2025, with the official launch of the negotiation procedure scheduled for October 13, 2025. This is an initial expression of interest stage, followed by a formal submission process wherein qualified service providers will be invited to present their bids.

Eligible applicants are primarily expected to be larger organizations or consulting firms specializing in mental health services, as this procurement may not be suitable for smaller enterprises. The geographic scope appears to be limited to entities located in the EU or EEA.

Overall, this opportunity reflects the EEA's commitment to enhancing staff wellbeing amid the evolving complexities of workplace environments, aiming to create a resilient workforce through targeted mental health support services. Interested parties should monitor the EEA's communications for further details on the upcoming tender launch.

The European Environment Agency (EEA) is planning to launch a negotiated procedure for a middle/low value contract, with procedure identifier EEA/2025/MVP/0048-EXA, for the provision of mental health and wellbeing services to EEA staff members. This is not a call for tenders but an announcement of the contracting authority's intention to publish a future negotiated procedure.

The EEA recognizes the increasing complexity of work and the continuous change in the working lives of its staff. The EEA is committed to fostering staff wellbeing, which is based on the dynamic concept of wellbeing at work, covering a rounded approach from social wellbeing to physical, mental health and wellbeing at all levels of the organization (individual, unit/department, management and organizational level). The objective is to provide staff members with timely and easy access to psycho-sociological support, to promote personal growth and development and to make healthier lifestyle choices with a goal to maintain and build a resilient workforce.

The estimated total value of the contract is 140,000 EUR. The main classification (CPV) code is 85100000, which corresponds to health services. The nature of the contract is for services, and the maximum contract duration is 48 months. The contract will be a framework agreement without reopening of competition.

The start date for expression of interest is 2025-10-02 Europe/Brussels. The deadline for expression of interest is 11/10/2025 05:59 Europe/Copenhagen. The indicative date of launch of the negotiated procedure is 2025-10-13 Europe/Copenhagen.

Submissions must be sent exclusively at the address for submission. The method of expression of interest is electronic.

A question was asked regarding where to find procurement documents for calls for tenders with 'ExA' in the reference. The answer provided was that references featuring 'ExA' are not calls for tenders but publications announcing the contracting authority's intent to launch a low or middle negotiated procedure in the future. This answer was published on 03/10/2024 17:32.

In summary, the European Environment Agency is planning a future negotiated procedure to secure mental health and wellbeing services for its staff. This initiative aims to support a resilient workforce by providing access to psycho-sociological support and promoting healthier lifestyle choices. The announcement serves as a preliminary notice, inviting interested parties to express their interest electronically. The actual call for tenders will be launched at a later date. The estimated value is 140,000 EUR for a 48 month framework agreement.

Eligible Applicant Types: The information provided does not explicitly define the eligible applicant types. However, given the nature of the contract as a service to EEA staff, eligible applicants are likely to be service providers, consulting firms, or organizations specializing in mental health and wellbeing services. This could include SMEs, large enterprises, or possibly NGOs with relevant expertise.

Funding Type: The funding type is a service contract, specifically a planned negotiated procedure for a middle/low value contract. The contracting authority intends to publish a future negotiated procedure.

Consortium Requirement: The information does not specify whether a single applicant or a consortium is required. This will likely be detailed in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, since the contracting authority is the European Environment Agency (EEA), it is highly likely that the eligible applicants should be based in the EU or EEA countries.

Target Sector: The target sector is health, specifically mental health and wellbeing services. The Common Procurement Vocabulary (CPV) code provided, 85100000, confirms this.

Mentioned Countries: No specific countries are mentioned, but the European Environment Agency (EEA) is the lead contracting authority, implying that the relevant geographic scope is the EU and EEA countries.

Project Stage: The project stage is not directly applicable, as this is a service contract for providing mental health and wellbeing services. The focus is on the operational delivery of these services rather than a specific project stage.

Funding Amount: The estimated total value of the contract is 140,000 EUR, placing it in the under €200k range.

Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically. The actual call for tenders will be launched at a later date.

Nature of Support: The beneficiaries will receive money in exchange for providing mental health and wellbeing services.

Application Stages: There are at least two stages: expressing interest and then participating in the negotiated procedure after the call for tenders is launched. More stages may be involved in the negotiated procedure itself.

Success Rates: The success rates are not mentioned in the provided information. As this is a negotiated procedure, the success rate will depend on the number of candidates invited to negotiate and the quality of their offers.

Co-funding Requirement: The information does not mention any co-funding requirement.

Summary:

This opportunity is a pre-announcement for a future negotiated procedure by the European Environment Agency (EEA) to contract a service provider for mental health and wellbeing services for its staff. The estimated value of the contract is 140,000 EUR, and the maximum contract duration is 48 months. The EEA aims to provide its staff with access to psycho-sociological support, promote personal growth, and encourage healthier lifestyle choices to build a resilient workforce. The procedure will be a framework agreement without reopening of competition. The first step for interested parties is to express their interest electronically, with the deadline for expression of interest being 11/10/2025. The indicative date for the launch of the negotiated procedure is 2025-10-13. This announcement is not a call for tenders, but rather a notification of the EEA's intention to launch a low or middle value negotiated procedure in the future. Companies or organizations specializing in health services, particularly mental health and wellbeing, should monitor this opportunity and express their interest when the call is formally launched.