EEA/RES/25/011 - Provision of interim staff services for the European Environment Agency

The European Environment Agency (EEA) has issued a call for tenders, designated EEA/RES/25/011, for the provision of interim staff services. This procurement opportunity involves a framework contract with an estimated total value of 2,500,000 EUR. The purpose of this contract is to secure staffing services for the agency. The tender is structured as an open procedure, allowing any qualified provider of personnel supply services to participate.

Submissions must be made electronically through the EU Funding & Tenders Portal by the deadline of August 18, 2025, at 14:00 CEST. The evaluation of tenders will prioritize quality, accounting for 70% of the evaluation criteria, and price, representing 30%. The call is aimed particularly at companies capable of supplying temporary personnel, evident from the classified CPV code 79620000, which corresponds to services supplying personnel including temporary staff.

The contract has an initial term of 12 months with the option for renewal up to three times, allowing a maximum contract duration of 48 months. Although the text does not specify which countries are eligible, as it is issued by the EEA, it is likely open to EU member states and associated countries.

Regarding application requirements, interested parties must register for a Participant Identification Code (PIC) to tender. The tender documents include an invitation letter, tender specifications, a financial offer template, a draft framework contract, and a checklist for submission. There are no co-funding requirements associated with this contract as it falls under procurement processes rather than grant funding.

The tender does not explicitly mention whether a consortium is required; however, it allows for both individual and joint submissions.

Key Details:
- Estimated Total Value: 2,500,000 EUR
- Submission Deadline: August 18, 2025
- Eligibility: Open to businesses in personnel supply services, likely within the EU and associated countries
- Evaluation Criteria: 70% quality, 30% price
- Maximum Contract Duration: 48 months
- Application Type: Open call, electronic submission only
- Documentation: Includes invitation, specifications, financial offer template, draft contract, and checklist
- Participant Identification Code required for submission.

The electronic submission process utilizes encryption to ensure data integrity and confidentiality and supports all 24 official EU languages. Thus, the EEA seeks a capable service provider for interim staffing solutions to support its operations effectively.

The European Environment Agency (EEA) has issued a call for tenders, EEA/RES/25/011, for the provision of interim staff services. The procedure identifier is EEA/2025/OP/0012. This is an open procedure, and submissions must be sent electronically. The estimated total value of the tender is 2,500,000 EUR. The TED publication date is 24/06/2025, with TED reference number 118/2025 403758-2025. The lead contracting authority is the European Environment Agency (EEA). The main classification (CPV) code is 79620000, which refers to the supply of personnel, including temporary staff. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio, and it involves a framework agreement without reopening of competition. The deadline for receipt of tenders is 18/08/2025 at 14:00 Europe/Copenhagen. The contracting authority is not bound to reply to questions submitted after 08/08/2025 at 05:00 Europe/Copenhagen. The date and time of the public opening is 19/08/2025 10:00 Europe/Copenhagen.

The available documents include:
ENEEA.RES.25.011 Invitation to tender, Invitation letter, published on 24/06/2025, Version 1, No translations available.
ENEEA.RES.25.011 Annex I Tender specifications, Tender specifications, published on 24/06/2025, Version 1, No translations available.
ENEEA.RES.25.011 Annex 1 to TS Financial offer template, Financial offer form, published on 24/06/2025, Version 1, No translations available.
ENEEA.RES.25.011 Annex 2 to TS Draft Framework Contract, Draft contract, published on 24/06/2025, Version 1, No translations available.
ENEEA.RES.25.011 Annex 3 to TS Checklist, Other invitation to tender document, published on 24/06/2025, Version 1, No translations available.

Submissions must be sent exclusively via electronic submission.

FAQ's:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to . Published on 17/10/2024 20:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa. Published on 17/10/2024 20:36

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The . Published on 03/10/2024 16:39

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req. Published on 03/10/2024 16:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 16:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 16:07

What is the validity period of a PIC?
A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 21/02/2024 23:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this tender opportunity, EEA/RES/25/011, is an invitation from the European Environment Agency for companies to bid on a framework agreement to provide interim staff services. The total estimated value is 2.5 million EUR, and the contract could last up to 48 months. The tender will be awarded based on the best price-quality ratio. Companies interested in applying must submit their tenders electronically by August 18, 2025. The documentation includes the invitation letter, tender specifications, a financial offer template, a draft framework contract, and a checklist. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality. The system supports all 24 official EU languages and uses UTF-8 character set encoding.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that it is a call for tenders for the provision of interim staff services, eligible applicants are likely to be companies or organizations that provide personnel supply services, including temporary staff. This could include staffing agencies, recruitment firms, or similar entities.

Funding Type: The funding type is procurement, specifically a service contract. The call is for the "Provision of interim services to the contracting authority," which implies a service contract. The award method is "best price-quality ratio," further indicating a procurement.

Consortium Requirement: The text doesn't explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, since the contracting authority is the European Environment Agency (EEA), it is highly likely that the geographic eligibility includes at least the EU and potentially EEA countries. Further details would be needed from the tender specifications to confirm the exact geographic scope.

Target Sector: The target sector is personnel supply services, specifically the provision of interim staff. The Common Procurement Vocabulary (CPV) code provided, 79620000, confirms this, as it refers to "Supply services of personnel including temporary staff."

Mentioned Countries: No specific countries are mentioned in the provided text. The European Environment Agency (EEA) is mentioned, which implies a focus on the European region. Copenhagen is mentioned as the location for the date and time of the public opening.

Project Stage: This is not a project in the traditional sense but rather a service provision. The expected maturity is that the applicant should be an established provider of interim staff services, capable of immediately fulfilling the agency's staffing needs.

Funding Amount: The estimated total value of the procurement is 2,500,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing interim staff services. This is a monetary exchange for services rendered.

Application Stages: The number of application stages is not explicitly detailed in the provided text. However, the presence of documents such as the "Invitation to tender," "Tender specifications," "Financial offer template," "Draft Framework Contract," and "Checklist" suggests a multi-stage process involving the submission of technical and financial proposals, followed by evaluation and contract negotiation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary: This is an open call for tenders issued by the European Environment Agency (EEA) for the provision of interim staff services. The estimated total value of the framework agreement is 2,500,000 EUR, and the maximum contract duration is 48 months. The procedure is an open procedure, meaning any interested and qualified provider of personnel supply services can submit a tender. The award will be based on the best price-quality ratio. Submissions must be electronic, and the deadline for receipt of tenders is August 18, 2025. The call is aimed at companies or organizations that can supply temporary staff to the EEA. Tenderers must register for a Personal Identification Code (PIC) to participate. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The European Environment Agency (EEA) seeks to establish a framework agreement with a service provider who can deliver interim staff services. The tender documents include an invitation letter, tender specifications, a financial offer template, a draft framework contract, and a checklist. The contracting authority will evaluate tenders based on the best price-quality ratio. The successful tenderer will be expected to provide interim staff services to the EEA for a maximum duration of 48 months. The estimated total value of the procurement is 2,500,000 EUR.