DUB - Telephony services - Mobile and virtual landlines

The European Representation in Ireland has announced an upcoming procurement procedure for a framework contract aimed at telephony services. This opportunity specifically seeks providers capable of offering mobile telephony and replacing traditional landlines with virtual solutions. The initiative is categorized as a planned negotiated procedure for a middle or low-value contract, although the exact monetary amount is not disclosed.

Eligible applicants primarily include telecommunications service providers within the EU and potentially the EEA, although specific restrictions are not indicated. The focus is on companies specializing in mobile telephony systems and network infrastructure. This is an open call where interested parties must express their interest electronically before June 19, 2025, with a planned launch for the actual negotiation procedure on June 20, 2025.

The contract duration is set for a maximum of 24 months and entails monetary compensation for the provided services. It is essential to note that this announcement does not constitute a call for tenders but serves as a pre-announcement, providing interested parties with the timeline and nature of the future tendering process.

This process emphasizes the necessity for established telecommunications providers with experience in modernizing communications infrastructure. The tender is strategically developed to enhance the telecommunication capabilities at the European Commission's facilities in Ireland, and while competitive, the specifics of success rates remain unmentioned.

The notice indicates that interested applicants should prepare for a single-stage submission process following their expression of interest. Those willing to participate must navigate the online platform for electronic submissions and can access a question and answer section for any clarifications regarding the tender. Overall, this tender represents a significant opportunity for companies within the telecommunications sector to engage in a critical infrastructure project supporting EU operations.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders.

The procedure identifier is EC-COMM/DUB/2025/LVP/0316-EXA.

The European Representation in Ireland intends to launch a procurement procedure for a framework contract for telephony services, including mobile telephony and replacement of the landline phone system with virtual landlines.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is the European Commission, DG COMM Communication.

The main classification (CPV) code is 64200000 Telecommunications services.

The nature of the contract is for services.

The maximum contract duration is 24 months.

It will be a framework agreement without reopening of competition.

The start date for expression of interest is 2025-06-03 Europe/Brussels.

The deadline for expression of interest is 19/06/2025 05:59 Europe/Dublin.

The indicative date of launch of the negotiated procedure is 2025-06-20 Europe/Dublin.

Submissions must be sent exclusively at the address for submission given.

The method of expression of interest is electronic.

The address for expression of interest is "Express interest".

A question and answer section is available, requiring login to create questions. A public Q&A section, FAQs, and a "My Q&A" section are available.

One Q&A item is listed: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure." It was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future procurement procedure by the European Representation in Ireland. They plan to establish a framework contract for telephony services, encompassing mobile and virtual landline solutions. This will be a negotiated procedure for a low or middle value contract. Companies interested in potentially participating in this tender should express their interest electronically, with a deadline of June 19, 2025. The actual call for tenders is expected around June 20, 2025. The contract will be for a maximum of 24 months. This announcement is not the actual call for tenders, and procurement documents are not yet available.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that this is a planned negotiated procedure for a low or middle value contract for telephony services, it is likely that eligible applicants would include companies, SMEs, or other organizations that can provide telecommunications services.

Funding Type: This is a procurement procedure, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for services.

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. Given that it is a framework contract, both single applicants and consortia could potentially be eligible, but this would need to be confirmed in the actual call for tenders.

Beneficiary Scope (Geographic Eligibility): The European Representation in Ireland intends to launch this procurement procedure. While not explicitly stated, it is highly probable that entities registered and operating within the EU, and potentially the EEA, would be eligible. Given the location of the European Representation in Ireland, companies operating in Ireland might be particularly well-suited.

Target Sector: The target sector is telecommunications services. Specifically, the contract is for telephony services, including mobile telephony and replacement of the landline phone system with virtual landlines. The CPV code provided is 64200000, which also corresponds to telecommunications services.

Mentioned Countries: Ireland is explicitly mentioned as the location where the services are required, as the European Representation in Ireland is the contracting authority.

Project Stage: The project stage is not explicitly mentioned, but it is implied that the services are for operational use, indicating a need for established and readily deployable solutions rather than research or development.

Funding Amount: The estimated total value is described as a middle/low value contract. While a specific monetary range is not provided, this suggests the contract value is likely to be under €200k, and possibly even lower, but this is speculative.

Application Type: The application type is an expression of interest, followed by a planned negotiated procedure. The method of expression of interest is electronic.

Nature of Support: The beneficiaries will receive money in exchange for providing telephony services.

Application Stages: There are at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned. As this is a negotiated procedure, the success rate will likely depend on the number of candidates invited to negotiate and the quality of their offers.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary: This is a pre-announcement for a future negotiated procurement procedure by the European Representation in Ireland. The contract will be a framework agreement for telephony services, including mobile and virtual landlines. The procedure is classified as a low or middle value contract. The first step for interested parties is to express their interest electronically, with a deadline of June 19, 2025. The indicative date for the launch of the negotiated procedure is June 20, 2025. The contract duration is a maximum of 24 months. The lead contracting authority is the European Commission, DG COMM Communication. This opportunity is relevant for companies providing telecommunications services, particularly those with experience in mobile and virtual landline solutions. The procedure identifier is EC-COMM/DUB/2025/LVP/0316-EXA. It is important to note that this is not a call for tenders yet, but rather an announcement of an upcoming opportunity.