Donation reusable & recyclable goods to non-profit organizations for humanitarian, social, charity or environmental purposes

The European Commission's Joint Research Centre has announced a call for tenders under reference number EC-JRC/GEE/2025/CEI/0972 for the provision of reusable and recyclable goods, targeting non-profit organizations engaged in humanitarian, social, charity, or environmental activities. This call is part of a framework agreement and outlines an open call for expressions of interest with a maximum contract duration of 48 months.

Eligible applicants are exclusively non-profit organizations that can contribute to humanitarian, social, charity, or environmental purposes. The program provides non-monetary support through donations of goods. Specifically, the items to be donated include office furniture such as chairs, desks, and cupboards; ICT equipment like computers, notebooks, and printers; and technical or electrical equipment, excluding scientific equipment.

Submissions for the call must be made non-electronically, and the tender response is expected to be sent to a specified address outlined in the procurement documents. A Personal Identification Code (PIC) is necessary for participation in the tender process, whether submitting as a single applicant or as part of a larger consortium.

The selection will occur through a two-stage process where an initial expression of interest leads to candidate preselection. The financial amount associated with this tender is not explicitly detailed as it involves in-kind donations rather than monetary grants.

The call is designed to promote sustainability and social responsibility by aiding non-profits in distributing essential goods for diverse applications in their respective fields. Further information, including FAQs regarding submission procedures, supported file types, and technical requirements, is available in the related procurement documents.

The European Commission, DG JRC Joint Research Centre, has published a call for tenders EC-JRC/GEE/2025/CEI/0972 for the donation of reusable and recyclable goods to non-profit organizations for humanitarian, social, charity, or environmental purposes. The TED reference for this call is 103/2025 348487-2025. This is an open call for expressions of interest (CEI) and involves preselection of candidates. The TED publication date is 30/05/2025. The maximum contract duration is 48 months. The award method is a framework agreement. The main classification (CPV) code is 30213000, which refers to personal computers, and the nature of the contract is supplies.

The fields covered by this call for expressions of interest are:
Field 1: office furniture including chairs, desks, cupboards, etc.
Field 2: ICT equipment including computers, notebooks, printers, etc.
Field 3: technical and electrical equipment (excluding scientific equipment) including a broad variety of tools, equipment, and machinery.

Submissions must be sent exclusively at the address for submission, and the submission method is non-electronic. The address for submission should be consulted in the procurement documents.

The following documents are available for download:
EN0. Invitation to tender Invitation letter, published on 30/05/2025, Version 1, No translations available
EN1. Donation contract Draft contract, published on 30/05/2025, Version 1, No translations available
EN1.2. Delivery acceptance form Draft contract annex, published on 30/05/2025, Version 1, No translations available
EN1.3. Public Holidays 2025 Draft contract annex, published on 30/05/2025, Version 1, No translations available
EN1.4. Instructions for staff of external companies Draft contract annex, published on 30/05/2025, Version 1, No translations available
EN2. Declaration on honour Declaration on honour (tender), published on 30/05/2025, Version 1, No translations available

Frequently Asked Questions (FAQ) related to the eSubmission system:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. See the following conditions: The attachment name must use allowed characters, and the length must adhere to the system requirements. Published on 03/10/2024 16:39
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors, PIC is not mandatory. Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: check file types and size. B) For requests: check specific requirements. Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, check if a subunit already has a PIC. Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed, and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission. Published on 03/08/2021 22:05

In summary, this is a call for expressions of interest by the European Commission's Joint Research Centre (JRC) to pre-select candidates who can donate reusable and recyclable goods to non-profit organizations. The goods include office furniture, ICT equipment, and technical/electrical equipment. The aim is to support humanitarian, social, charity, or environmental causes by providing these goods. The procedure is a call for expressions of interest, meaning the JRC is looking to create a list of potential donors. The selected candidates will then be able to donate goods under a framework agreement for a maximum of 48 months. Submissions must be made non-electronically, and interested parties should consult the procurement documents for the specific address. The call also provides detailed FAQs about the eSubmission system, even though non-electronic submission is required, covering technical aspects like browser compatibility, file size limits, PIC requirements, and encryption.

Eligible Applicant Types: The eligible applicant types are non-profit organizations for humanitarian, social, charity, or environmental purposes.

Funding Type: This opportunity is a procurement, specifically a call for tenders for supplies. The selected candidates will be part of a framework agreement. The nature of the contract is supplies, specifically for the donation of reusable and recyclable goods.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated in the provided text.

Target Sector: The target sector is broad, encompassing humanitarian, social, charity, and environmental purposes. Specifically, the call focuses on the donation of reusable and recyclable goods, including: office furniture, ICT equipment (computers, notebooks, printers), and technical and electrical equipment (excluding scientific equipment).

Mentioned Countries: No specific countries are mentioned. The opportunity is published by the European Commission, DG JRC - Joint Research Centre, suggesting a European scope.

Project Stage: The project stage is focused on the donation and distribution of existing reusable and recyclable goods. This suggests a stage related to the implementation and operation of donation programs, rather than research, development, or early-stage innovation.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is a call for tenders, specifically a Call for Expression of Interest (CEI). The submission method is non-electronic.

Nature of Support: The beneficiaries will receive goods in the form of donations of reusable and recyclable items. This constitutes non-monetary services.

Application Stages: The procedure type is a Call for Expression of Interest (CEI) for preselection of candidates, suggesting at least two stages: an initial expression of interest and a subsequent selection process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned in the provided text.

Summary:

This opportunity is a call for tenders (EC-JRC/GEE/2025/CEI/0972) issued by the European Commission, DG JRC - Joint Research Centre. It seeks to pre-select candidates for a framework agreement related to the donation of reusable and recyclable goods to non-profit organizations engaged in humanitarian, social, charity, or environmental activities. The tender covers three main fields: office furniture, ICT equipment, and technical and electrical equipment (excluding scientific equipment). Eligible applicants are non-profit organizations. The submission method is non-electronic, and applicants must consult the procurement documents for the address for submission. The maximum contract duration is 48 months. A Personal Identification Code (PIC) is mandatory for participation, whether as a single applicant or as part of a consortium. The eSubmission system supports various file types and has a maximum file size limit of 50 MB per attachment, with a maximum of 200 files per submission. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.