Digital transformation of the IT system of the Statistical Office of Montenegro (MONSTAT)

This document outlines a call for tenders focused on the digital transformation of the IT system of the Statistical Office of Montenegro (MONSTAT). The main aims are to enhance data availability for societal, climate, and environmental challenges. The project involves two key activities: enabling technical services for data exchange pertaining to official statistics and modernizing data collection, processing, and dissemination technologies. The tender is restricted, with an estimated value of 1,385,000 EUR and a maximum duration of 24 months. The lead contracting authority is the Government of Montenegro, specifically the Ministry of Finance and Social Welfare.

The application process is non-electronic, requiring requests for participation by October 10, 2025. A Participant Identification Code (PIC) is mandatory for participation, whether as a single entity or as part of a consortium. The project's execution is based on the Development Strategy of Official Statistics 2024-2028, aiming to align with Montenegro's EU accession process.

Eligible applicants are likely large enterprises with expertise in IT systems and statistical processes, as indicated by the absence of small and medium enterprise suitability. The funding mechanism is a procurement contract for services rather than a grant. The award method prioritizes quality over price, with criteria indicating an 80% focus on quality and 20% on price.

The tender has a competitive aspect but does not specify success rates. There are no co-funding requirements outlined. Interested entities must carefully review the procurement documents for detailed terms and submit their applications by the stated deadline.

This is a call for tenders for the digital transformation of the IT system of the Statistical Office of Montenegro (MONSTAT). The procedure identifier is EC-ENEST/TGD/2025/EA-RP/0111. The submission method is non-electronic. The call is currently open for submission.

The description of the tender is as follows: The Statistical Office of Montenegro (MONSTAT) needs to implement a digital transformation of the IT system with the scope to make more data available for tackling societal, climate and environment-related challenges, contributing to healthier, more prosperous and more sustainable society. This goal will be reached by implementing two activities: 1) enabling technical services for the exchange and usage of data needed for the production of official statistics, owned by private and public sector and 2) modernizing the technology for data collection, processing and dissemination. The action is based on the priorities outlined in the Development Strategy of Official Statistics 2024-2028 and incorporate lessons from recent user satisfaction survey that note the need for using the potentials of new technologies for statistical purposes. MONSTAT will need to be active in developing new methods for data collection and creating new services related to data delivery for society. Considering the above, the upgrade and improvement of the collection methods and processes in official statistics, especially the delivery and dissemination of MONSTAT services, should be at the highest possible level.

The procedure type is restricted. The estimated total value is 1,385,000 EUR. The TED publication date is 11/09/2025. The lead contracting authority is the Government of Montenegro, Ministry of Finance and Social Welfare, Directorate for Finance and Contra. The main classification (CPV) code is 72220000 - Systems and technical consultancy services. The nature of the contract is for services. The maximum contract duration is 24 months. The award method is best price-quality ratio. There is no framework agreement. The place of delivery or performance is Montenegro (20001058). The programme is the Instrument for Pre-accession Assistance (42921320).

The deadline for receipt of requests to participate is 10/10/2025 14:30 Europe/Podgorica.

Submissions must be sent exclusively at the address for submission given below and the submission method is non-electronic. The address for submission should be consulted in the procurement documents.

There is one document available: Additional information about the Contract Notice/Invitation to submit a request to participate, published on 11/09/2025, Version 1, with no translations available.

FAQ information includes:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows... Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link... Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u... Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ... Published on 17/10/2024 21:40

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa... Published on 17/10/2024 21:36

How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ... Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ... Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i... Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req... Published on 03/10/2024 17:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking... Published on 03/10/2024 17:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread... Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger... Published on 23/04/2024 17:07

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M... Published on 22/02/2024 00:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 23:05

This tender opportunity focuses on the digital transformation of the IT system of the Statistical Office of Montenegro (MONSTAT). The goal is to enhance data availability for addressing societal, climate, and environmental challenges. This will be achieved through enabling technical services for data exchange and modernizing data collection, processing, and dissemination technologies. The project aims to align with Montenegro's official statistics development strategy and incorporate user feedback to leverage new technologies. The tender is a restricted procedure with an estimated value of 1,385,000 EUR and a maximum duration of 24 months. Submissions must be non-electronic, and the specific submission address is detailed in the procurement documents. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that the eligible applicants are organizations, companies, or consortia with expertise in IT systems, data management, and statistical processes. Given that it is a restricted procedure, there may be pre-qualification requirements that further define eligibility.

Funding Type: The funding type is procurement, specifically a service contract. The nature of the contract is services, as indicated in the details.

Consortium Requirement: The need for a consortium is not explicitly stated. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The place of delivery or performance is Montenegro. The tender is funded by the Instrument for Pre-accession Assistance, which suggests that it is open to entities in countries benefiting from this instrument. The specific geographic eligibility isn't explicitly detailed, but it is likely focused on Montenegro and potentially other pre-accession countries.

Target Sector: The target sector is ICT (Information and Communication Technology) with a focus on the digital transformation of statistical systems. It also touches upon data management, climate, environment, and societal challenges, as the goal is to make more data available for these areas. The CPV code 72220000 indicates systems and technical consultancy services.

Mentioned Countries: Montenegro is explicitly mentioned as the place of delivery and performance.

Project Stage: The project stage is implementation. The Statistical Office of Montenegro (MONSTAT) needs to implement a digital transformation of its IT system. This suggests that the project is beyond the research and development phase and is now in the deployment and modernization stage.

Funding Amount: The estimated total value of the tender is 1,385,000 EUR.

Application Type: The application type is a call for tenders, specifically a restricted procedure. The submission method is non-electronic.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, specifically for the digital transformation of the IT system of the Statistical Office of Montenegro.

Application Stages: As a restricted procedure, there are likely to be at least two stages: a request to participate and a full proposal submission for those who are shortlisted.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary: This is a call for tenders for the digital transformation of the IT system of the Statistical Office of Montenegro (MONSTAT). The goal is to modernize data collection, processing, and dissemination to make more data available for tackling societal, climate, and environment-related challenges. The tender is a restricted procedure with a non-electronic submission method. The estimated total value is 1,385,000 EUR, and the maximum contract duration is 24 months. The lead contracting authority is the Government of Montenegro, Ministry of Finance and Social Welfare, Directorate for Finance and Contra. The tender is funded by the Instrument for Pre-accession Assistance. Interested parties must submit their requests to participate by 10/10/2025. The selected contractor will provide systems and technical consultancy services to enable technical services for data exchange and modernize data collection technologies. A PIC code is required for participation, whether as a single entity or as part of a consortium.