DESKTOP COMPUTERS AND ACCESSORIES

This is a public procurement opportunity presented as a call for tenders for desktop computers and accessories, identified as EURSC/2025/OP/0004. The contract is led by the European Schools with an estimated total value of €2,200,000. The procurement is classified under the supplies category and is targeted at the Information and Communication Technology sector, specifically for desktop computers (CPV code 30213300).

Eligible applicants include private companies and suppliers capable of providing the necessary hardware. While small and medium enterprises may participate, the indicators suggest a preference for larger suppliers due to the scale and requirements of the tender. There are no specific consortium requirements, as the tender allows for submissions from single entities or groups.

The geographic eligibility encompasses the EU, as the contracting authority operates within multiple EU member states. There is no indication of co-funding requirements from the applicants, as this is solely a procurement process.

The contract has a maximum duration of 48 months, which includes an initial 12-month period with options for renewals. The deadline for submissions is October 13, 2025, and tenders will be opened publicly on October 14, 2025. An electronic submission method is mandatory, requiring participants to register for a Personal Identification Code (PIC).

The evaluation criteria for awarding the contract will heavily emphasize value for money, with an 80% weight on price and 20% on quality, targeting the most economically advantageous tender.

Key documents required for the submission include technical specifications, administrative requirements, a financial offer form, and a draft contract. The maximum filesize for submitted documents is capped at 50 MB, and a total of 200 documents may be included in a submission.

This procurement opportunity provides a significant chance for suppliers in the technology sector to establish a long-term partnership with European Schools, potentially leading to substantial revenues while addressing the educational technology needs of EU institution staff families across multiple countries.

This is a call for tenders for DESKTOP COMPUTERS AND ACCESSORIES with procedure identifier EURSC/2025/OP/0004. It is an open procedure with electronic submission. The estimated total value is 2200000 EUR. The TED publication date is 08/09/2025. The lead contracting authority is European Schools. The main classification (CPV) is 30213300 - Desktop computer. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition. The date and time of public opening is 14/10/2025 14:00 Europe/Brussels. The deadline for receipt of tenders is 13/10/2025 12:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 03/10/2025 06:00 Europe/Brussels.

The TED reference is 171/2025 584347-2025.

The following documents are available for download:
ENTender specifications technical part, published on 08/09/2025, Version 1, No translations available.
ENTender specification adm part, published on 08/09/2025, Version 1, No translations available.
ENAnnexe 1 - Doc to provide, published on 08/09/2025, Version 1, No translations available.
ENFinancial offer form, published on 08/09/2025, Version 1, No translations available.
ENDeclaration on honour, published on 08/09/2025, Version 1, No translations available.
ENDraft Contract, published on 08/09/2025, Version 1, No translations available.
ENFinancial form, published on 08/09/2025, Version 1, No translations available.
ENInvitation to tender, published on 08/09/2025, Version 1, No translations available.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

There are some frequently asked questions (FAQ) available:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 21:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 17:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 23:05

This tender is an invitation for companies to bid on a contract to supply desktop computers and accessories to European Schools. The tender is managed electronically, and submissions must be made online. The total estimated value of the contract is 2.2 million EUR, and the contract duration is 48 months. The award will be based on the best price-quality ratio. The deadline for submitting tenders is October 13, 2025. The tender documents, including technical specifications, administrative requirements, and financial forms, are available for download. A key requirement for participation is having a Personal Identification Code (PIC). The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that this is a call for tenders for supplies, it is likely open to economic operators, which could include companies (SMEs and large enterprises), and other organizations capable of supplying desktop computers and accessories.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract where the selected tenderer will be contracted to supply desktop computers and accessories.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that this is an EU funding and tenders portal, it is highly likely that the opportunity is open to entities located within the EU and potentially the EEA, and possibly other countries depending on specific agreements.

Target Sector: The target sector is ICT, specifically related to the supply of computer hardware. The call is for "DESKTOP COMPUTERS AND ACCESSORIES".

Mentioned Countries: No specific countries are mentioned. The lead contracting authority is "European Schools", suggesting a focus on the EU region.

Project Stage: This opportunity is for the supply of goods, indicating a commercialization stage. The requirement is for readily available desktop computers and accessories.

Funding Amount: The estimated total value of this procurement is 2,200,000 EUR.

Application Type: The application type is an open call for tenders. The submission method is electronic.

Nature of Support: The beneficiaries will receive money in exchange for the supply of desktop computers and accessories. This is a monetary exchange for goods.

Application Stages: The number of application stages is not explicitly mentioned, but based on the documentation provided (Tender specifications technical part, Tender specification adm part, Annexe 1 - Doc to provide, Financial offer form, Declaration on honour, Draft Contract, Financial form, Invitation to tender), it can be inferred that there are multiple stages involving the preparation and submission of technical and administrative documents, a financial offer, and adherence to contractual terms.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement in the provided text.

Summary:

This is a call for tenders, procedure identifier EURSC/2025/OP/0004, issued by European Schools for the supply of desktop computers and accessories. The estimated total value of the procurement is 2,200,000 EUR. The procedure is an open procedure, meaning any interested and eligible economic operator can submit a tender. The contract duration is a maximum of 48 months. The award method will be based on the best price-quality ratio. The contracting authority is not bound to reply to questions submitted after 03/10/2025 06:00 Europe/Brussels, and the deadline for receipt of tenders is 13/10/2025 12:00 Europe/Brussels. The date and time of public opening is 14/10/2025 14:00 Europe/Brussels. Submissions must be sent electronically. Tenderers must register for a PIC (Personal Identification Code) to participate, either as a single entity or as part of a consortium. The eSubmission system supports multiple languages (all 24 official EU languages) and uses encryption to ensure the integrity and confidentiality of information. The maximum file size for attachments is 50 MB, and the maximum number of documents that can be uploaded per tender is 200. The tender documentation includes technical specifications, administrative requirements, a financial offer form, a declaration on honour, a draft contract, and an invitation to tender.