Cloud printing services for ELA's office in Bratislava

This document outlines a future procurement opportunity by the European Labour Authority (ELA) for cloud printing services at its office in Bratislava, Slovakia. This is a planned negotiated procedure for a low to middle value contract, designated by procedure identifier ELA/2026/LVP/0002-EXA. The ELA intends to select a contractor to establish and operate secure printing and scanning services integrated with existing access card authentication systems on various printing devices. The main classification for this opportunity falls under the CPV code 79820000, related to printing services.

The maximum contract duration is set for 48 months. The indicative start date for expression of interest is December 22, 2025, with a deadline of January 13, 2026. The launch date for the negotiated procedure is also indicated as January 13, 2026. Expressions of interest must be submitted electronically.

Successful applicants will provide cloud printing services and will be compensated under a fee-for-service model, given the contractual nature of this procurement. The opportunity does not explicitly state the contract value, leaving potential applicants to consider it as variable. While the procurement seems to favor larger established service providers given its complexity, there are no formal restrictions against SMEs.

This announcement reflects a pre-call for tenders, signaling prospective bidders to monitor forthcoming documents related to this procurement opportunity. It is crucial for interested parties to stay updated as the formal details regarding the tender and its requirements will be made available closer to the expression of interest deadline.

This is a publication announcing the European Labour Authority's (ELA) intention to publish a future negotiated low or middle value procedure, not a call for tenders.

The procedure identifier is ELA/2026/LVP/0002-EXA.

ELA seeks a contractor to provide cloud printing services for ELA's office in Bratislava. The main tasks of the contractor will be to set up and operate secure printing and scanning of documents to the cloud on several printing devices using existing access cards for authentication.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Labour Authority (ELA). The main classification (CPV) code is 79820000, which refers to services related to printing. The nature of the contract is for services. The maximum contract duration is 48 months. There is no framework agreement.

The start date for expression of interest is 2025-12-22 Europe/Brussels. The deadline for expression of interest is 13/01/2026 06:59 Europe/Bratislava. The indicative date of launch of the negotiated procedure is 2026-01-13 Europe/Bratislava.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic.

A question was asked regarding where to find procurement documents for calls for tenders with ‘ExA’ in the reference. The answer clarifies that references featuring ‘ExA’ are not calls for tenders but publications announcing the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This answer was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future tender regarding cloud printing services for the European Labour Authority's office in Bratislava. The ELA intends to contract a provider to establish and manage secure cloud-based printing and scanning using existing access cards for authentication. The actual call for tenders is expected to be launched around January 13, 2026, with expressions of interest due by January 13, 2026. The contract is anticipated to be of low to middle value and will last for a maximum of 48 months. Interested parties should monitor for the official call for tenders to be published.

Eligible Applicant Types: The opportunity seeks a contractor, suggesting eligible applicants could be businesses (SMEs, large enterprises), or potentially other organizations capable of providing cloud printing services.

Funding Type: This is a planned call for tenders, specifically a negotiated procedure for a middle/low value contract. Therefore, the funding type is procurement, specifically a service contract.

Consortium Requirement: The description indicates a single contractor is sought, not a consortium. Therefore, the requirement is single.

Beneficiary Scope (Geographic Eligibility): While not explicitly stated, the project is for ELA's office in Bratislava, suggesting eligibility is open to entities that can provide services in Bratislava, Slovakia. This could include EU entities and potentially others depending on the specific tender conditions when released.

Target Sector: The target sector is ICT and business services, specifically cloud printing services. The CPV code provided (79820000) also confirms this, relating to services related to printing.

Mentioned Countries: Slovakia (specifically Bratislava) is mentioned as the location for the services.

Project Stage: The project is at the implementation stage, requiring a contractor to set up and operate existing technology (secure printing and scanning of documents to the cloud).

Funding Amount: The opportunity is described as a "low or middle value procedure," but the estimated total value is not specified. Therefore, the funding range is variable.

Application Type: The application type will be a negotiated procedure, following an expression of interest.

Nature of Support: The beneficiary will receive money in exchange for providing cloud printing services. Therefore, the nature of support is money.

Application Stages: The application process appears to involve at least two stages: an expression of interest, followed by a negotiated procedure. Therefore, there are at least 2 stages.

Success Rates: Success rates are not mentioned in the provided text. Therefore, the success rate is other.

Co-funding Requirement: Co-funding requirements are not mentioned in the provided text. Therefore, the co-funding requirement is other.

Summary:

This is a pre-announcement for a future call for tenders by the European Labour Authority (ELA). ELA intends to launch a negotiated procedure for a low or middle value contract to secure cloud printing services for its office located in Bratislava, Slovakia. The selected contractor will be responsible for setting up and operating secure cloud-based printing and scanning services, utilizing existing access cards for authentication on several printing devices. The indicative start date for expression of interest is December 22, 2025, with a deadline of January 13, 2026. The indicative date for the launch of the negotiated procedure is January 13, 2026. Interested parties should monitor the provided link for more information and the official call for tenders when it is released. The maximum contract duration is 48 months. The procedure identifier is ELA/2026/LVP/0002-EXA. The method of expression of interest is electronic.