Catering services for the Representation of the European Commission in Sweden

The European Commission is planning a negotiated procedure for a middle/low value contract for catering services at its Representation in Sweden, located at Vasagatan 7, 111 20 Stockholm. This procurement opportunity is intended for service providers capable of delivering catering for events at its premises, with potential services also required at other locations within Stockholm city.

The framework contract will initially be for one year, with the possibility of extending it for up to 36 additional months, making the maximum total contract duration 48 months. This contract will follow a framework agreement structure without reopening competition, indicating a controlled procurement approach.

Economic operators interested in participating must express their interest by submitting their contact details through the EU Funding & Tenders Portal by September 8, 2025. The expression of interest period begins on August 22, 2025, and the indicative launch date for the negotiated procedure is set for September 9, 2025. The opportunities are open to all economic operators, including small and medium-sized enterprises and large enterprises, although the data suggests it may favor larger providers due to the scale of services needed.

The main classification for this contract is identified by CPV code 55520000, which pertains to catering services. While the specific estimated total contract value is not disclosed, it is categorized as a middle/low value contract, implying that the financial scope likely falls within the tens of thousands to a few hundred thousand euros range.

Interested parties are encouraged to utilize the Funding and Tenders Portal for electronic submissions, which allows them to log questions and access public Q&As related to the procurement process. This announcement serves primarily as an invitation for interested suppliers to prepare for the upcoming contract opportunities with the European Commission, establishing a framework for future service relationships rather than constituting an immediate call for tenders.

The European Commission, DG COMM Communication, is planning a negotiated procedure for a middle/low value contract for catering services for the Representation of the European Commission in Sweden. This is not a call for tenders, but a publication announcing the contracting authority’s intention to publish a future negotiated procedure. The procedure identifier is EC-COMM/STO/2025/MVP/0444-EXA.

The contracting authority is seeking a service provider for the provision of catering services for events in the premises of the European Commission Representation in Sweden at Vasagatan 7, 111 20 Stockholm, Sweden. Catering may also occasionally be required in other locations in Stockholm city.

The framework contract shall be concluded for a period of initially 1 year with the possibility of extension for up 36 months, resulting in a maximum contract duration of 48 months. It will be a framework agreement without reopening of competition.

Economic operators interested in receiving an invitation to participate in the tender are invited to send their contact details through the EU Funding & Tenders Portal by 8 September 2025. The start date for expression of interest is 2025-08-22 Europe/Brussels, and the deadline for expression of interest is 09/09/2025 05:59 Europe/Stockholm. The indicative date of launch of the negotiated procedure is 2025-09-09 Europe/Stockholm.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic, and the address for expression of interest is through the "Express interest" link on the EU Funding & Tenders Portal.

The main classification (CPV) code for this contract is 55520000 Catering services. The nature of the contract is services. The estimated total value is not specified.

A question and answer section is available where interested parties can log in to create questions, access public Q&As, FAQs, and download Q&As in XLS format. One FAQ is already available: References that feature an ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure.

In summary, the European Commission Representation in Sweden intends to launch a negotiated procedure for a catering services contract. Companies interested in providing catering services for events at the Commission's premises in Stockholm should express their interest electronically through the EU Funding & Tenders Portal by September 8, 2025. The contract will be a framework agreement for an initial period of one year, with possible extensions up to a total of 48 months. This announcement is not a call for tenders itself, but a preliminary notice to allow interested parties to register their interest in the upcoming negotiated procedure.

Eligible Applicant Types: The opportunity is open to economic operators, which generally includes businesses of all sizes (SMEs, large enterprises), and potentially other types of organizations capable of providing catering services. The text specifies that the contracting authority is seeking a service provider.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is preferred. However, the language suggests that a single service provider is being sought. Therefore, it is likely that a single applicant is sufficient, although consortia might not be explicitly excluded.

Beneficiary Scope (Geographic Eligibility): The opportunity is specifically for catering services in Stockholm, Sweden, suggesting that the service provider should be based in or capable of operating in Stockholm. While not explicitly stated, it is likely open to economic operators within the EU, given that it is an EU procurement.

Target Sector: The target sector is catering services. The CPV code provided (55520000) confirms this.

Mentioned Countries: Sweden is explicitly mentioned as the location where the services are to be provided.

Project Stage: The project stage is for service delivery. The contracting authority is looking for a provider to deliver catering services for events.

Funding Amount: The opportunity is described as a "negotiated procedure for middle/low value contract." While the exact amount is not specified, this suggests the contract value is likely in the range of tens of thousands to a few hundred thousand euros.

Application Type: The application type is a planned negotiated procedure. This means that after the expression of interest, selected candidates will be invited to negotiate the terms of the contract.

Nature of Support: The beneficiaries will receive money in exchange for providing catering services.

Application Stages: The application process involves at least two stages: first, an expression of interest, and second, a negotiated procedure for those selected.

Success Rates: There is no information available regarding success rates.

Co-funding Requirement: There is no information available regarding co-funding requirements.

Summary: This is a pre-announcement for a planned negotiated procurement procedure by the European Commission Representation in Sweden for catering services. The contracting authority is seeking a service provider to provide catering for events primarily at their premises in Stockholm, with occasional needs at other locations in the city. The framework contract will initially be for one year, with the possibility of extending it for up to 36 additional months, resulting in a maximum contract duration of 48 months. Economic operators interested in being invited to participate in the tender must submit their contact details through the EU Funding & Tenders Portal by September 8, 2025. Following the expression of interest, a select number of candidates will be invited to participate in a negotiated procedure to finalize the contract details. The procedure is classified as a middle/low value contract, and the indicative date for the launch of the negotiated procedure is September 9, 2025. This announcement does not obligate the European Commission Representation in Sweden to proceed with the procurement.