ATH REP - Supply of Official Car

This is a pre-information notice related to a future procurement opportunity from the European Commission's representation in Greece, specifically for the supply of an official vehicle. The planned tender is referred to as ATH REP - Supply of Official Car and will involve a negotiated procedure for a low or middle value contract, though the exact total value is not specified. The main classification code relevant to this tender is CPV code 34100000, which pertains to motor vehicles.

The primary contracting authority handling this procurement is the European Commission's DG COMM - Communication. The contract duration is expected to be up to 12 months. This notice indicates that there is no framework agreement associated with the procedure.

Key milestones include a start date for suppliers to express interest on September 16, 2025, with a deadline set for October 1, 2025. The indicative launch date for the negotiated procedure is scheduled for October 3, 2025. Interested companies are expected to submit their expressions of interest electronically.

The procurement aims for transparency and competitive bidding as it seeks to acquire a vehicle for official use. The opportunity is directed at commercial suppliers and contractors capable of providing motor vehicles, although the specific eligible applicant types are not distinctly defined in this notice. The procurement is primarily seeking large enterprises or specialized vehicle suppliers, as the SME suitability indicator is set to false, suggesting it is not specifically aimed at small or medium enterprises.

This notice does not represent a call for tenders itself. Instead, it serves as an advance notification to inform potential suppliers of the forthcoming opportunity. Interested suppliers should regularly check the provided link for updates and access to official documentation when the call for tenders opens.

This is a pre-information notice, announcing the European Commission's intention to publish a future negotiated procedure for a low or middle value contract. This is not a call for tenders.

The procedure identifier is EC-COMM/ATH/2025/MVP/0475-EXA.

The title of the planned call for tenders is ATH REP - Supply of Official Car. The description specifies that this is for the supply of an official vehicle for the Representation of the European Commission in Greece.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified.

The lead contracting authority is the European Commission, DG COMM - Communication.

The main classification (CPV) code is 34100000, which refers to Motor vehicles.

The nature of the contract is for supplies.

The maximum contract duration is 12 months.

There is no framework agreement associated with this procedure.

Key milestones are:

Start date for expression of interest: 2025-09-16 Europe/Brussels
Deadline for expression of interest: 01/10/2025 04:59 Europe/Athens
Indicative date of launch of the negotiated procedure: 2025-10-03 Europe/Athens

The method of expression of interest is electronic. To express interest, applicants should use the "Express interest" link. Submissions must be sent exclusively at the address for submission given.

A frequently asked question (FAQ) addresses where to find procurement documents for calls for tenders with ‘ExA' in the reference. The answer clarifies that references with ‘ExA’ are not calls for tenders but announcements of the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This FAQ was published on 03/10/2024 at 17:32.

In summary, this is a pre-information notice regarding a future procurement opportunity related to the supply of an official vehicle for the European Commission Representation in Greece. It is not a call for tenders, but rather an announcement that a negotiated procedure for a low or middle value contract will be launched in the future. The notice provides key details such as the procedure identifier, contracting authority, CPV code, contract duration, and important dates for expressing interest and the indicative launch of the negotiated procedure. Interested parties should monitor the provided link for further updates and the actual call for tenders when it becomes available. The expression of interest must be submitted electronically.

Eligible Applicant Types: The information provided does not explicitly state the eligible applicant types. However, given the nature of the procurement as a supply contract, it is likely that eligible applicants would include companies, businesses, and other economic operators capable of supplying motor vehicles. This could include SMEs, large enterprises, and potentially other types of organizations depending on the specific requirements outlined in the future call for tenders.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The funding type is therefore a service contract, specifically a supply contract.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. Given that it is a supply contract for a vehicle, it is more likely that a single applicant is expected.

Beneficiary Scope (Geographic Eligibility): The opportunity is for the Representation of the European Commission in Greece (ATH REP). While not explicitly stated, it is highly probable that the geographic eligibility will prioritize suppliers located in the EU, and potentially those within Greece, to facilitate logistics and compliance. However, the full details will be specified in the future call for tenders.

Target Sector: The target sector is the supply of motor vehicles. This falls under the broader category of transport and specifically relates to the automotive industry.

Mentioned Countries: Greece is explicitly mentioned as the location where the vehicle will be supplied and used.

Project Stage: This opportunity concerns the supply of a finished product (an official vehicle). Therefore, the relevant stage is commercialization.

Funding Amount: The opportunity is described as a "negotiated low or middle value procedure". While the exact amount is not specified, this suggests a funding range that is likely under €200k, and possibly even under €50k, but this is speculative and depends on the specific vehicle requirements.

Application Type: The application type will be a negotiated procedure. This means that after an expression of interest, the contracting authority will likely invite a select number of candidates to submit a full proposal. The initial stage involves an electronic expression of interest.

Nature of Support: The beneficiaries (suppliers) will receive money in exchange for the supply of an official vehicle.

Application Stages: Based on the description, there appear to be at least two stages: 1) Expression of interest, and 2) Submission of a full proposal following an invitation to participate in the negotiated procedure. Therefore, there are at least 2 stages.

Success Rates: The success rates are not mentioned. However, given that this is a negotiated procedure, the success rate for those invited to submit a full proposal is likely to be higher than an open call, but this is speculative.

Co-funding Requirement: There is no mention of a co-funding requirement. It is likely that full funding will be provided for the supply of the vehicle, but this will be confirmed in the future call for tenders.

Summary:

This is a pre-announcement for a future procurement opportunity from the European Commission, DG COMM, specifically for the Representation in Greece (ATH REP). The opportunity involves the supply of an official vehicle and will be conducted as a negotiated procedure for a low or middle value contract. The first step for interested suppliers is to submit an electronic expression of interest, with a start date for expressions of interest of 2025-09-16 and a deadline of 01/10/2025. Following the expression of interest, selected candidates will be invited to participate in the negotiated procedure, with an indicative launch date of 2025-10-03. The contract duration is expected to be a maximum of 12 months. This announcement is not a call for tenders itself, but rather a notification of an upcoming opportunity. Companies that can supply motor vehicles should monitor this opportunity and prepare to submit an expression of interest when the call is formally launched. The procedure identifier is EC-COMM/ATH/2025/MVP/0475-EXA.